Administrative Assistant
Resume:
Daisy Zambrana
Chicago, IL *0641
***********@*****.***
SUMMARY OF QUALIFICATIONS
Demonstrated ability to provide a board range of administrative services utilizing Microsoft Office 2010, Outlook, Excel, Prolog Manager 6.5, Primavera–(Expedition), Adobe Acrobat, Citadon (CW), Lawson, Buy Speed, and Yardi and Supplier Porta, l. I’m familiar with operating all office equipment such as computers, printers, copiers, scanners, fax machines and the switchboard. Personal Attributes: Highlighted the ability to multi-task, able to work independently and require very little supervision, work well under pressure, able to meet deadlines, trouble shooter, employ excellent business decisions to solve problems and implement solutions which is essential. Strong organizational skills and maintain confidentiality while providing great customer service. Cooperative demeanor and willingness to assume additional responsibilities, fluent in English and Spanish.
PROFESSIONAL EXPERIENCE
04-2017 – Present – Easter Seals Senior Community Service Employment Program
SCSEP Resource Assistant
Assist Resource Specialist in ensuring a safe, clean environment of care that meets with the standard of safety for staff and Participants. Assist the Case Manager/Sr. Administrative Aides in responding to all job seekers questions, identified needs to overcome barriers for employment, meeting with job seekers on assigned case load, preparing Individual Employment Plan(IEPA) and Participant Needs Assessment(PNA) as well as conducting Host Agency(HA) monitoring, completing Annual Re-certification, and maintaining accurate Case Notes.
Establish and maintain community services, training, and employment opportunities that benefit persons served. Assist the organization in obtaining and distributing all materials for the Quarterly Meeting, Year End Meeting, Health Fairs, and Recruitment. Maintain confidentiality of all information pertaining to Participants.
12-2013 - 12-2015 – The Chicago Housing Authority (CHA)
Procurement Coordinator
Responsible for the maintenance of Procurement, Compliance, and Vendor data information within the department system database while ensuring accurate reporting.
Perform research, analyze, track and facilitate in responding to research and reporting communication department requests for Freedom of Information Act (FOIA) requests and Auditors.
Train new vendors in the Supplier Portal software system. Resolve vendor issues regarding their company information stored on CHA database. Maintain the integrity of assigned contract files documentation and ensure information is properly stored. Created new filing code and naming convention system for all files.
Coordinate solicitation information for advertisement on CHA website and in newspapers.
Assist in Pre-proposal meetings for Request for Qualifications (RFQ), Request for Proposal (RFP).
Assist and transcribe in bid openings for Information for Bid (IFB), and Indefinite delivery/indefinite quantity (IDIQ) Task Orders. Coordinate and facilitate the storage and retrieval of department contract files. Create and track excel reports for the Procurement Manager.
Participate in vendor fairs sponsored by CHA and other affiliated agencies.
05-1998 - 12-2013 - The Public Building Commission of Chicago
Project Administrative Assistant / Associate Program Coordinator
Research and obtain maps and plans for land acquisition and pre-development site preparation.
Generate project accounting forms and records utilizing project control and word processing programs such as Prolog Manager and Microsoft Word. Assist the Supervisor of Disbursement with review of waivers and construction payment applications and disburse payment checks to General Contractors. Maintain spreadsheet of waivers received from General Contractors and Sub-Contractors. Schedule and prepare documents for Pre-bid meetings and Bid openings. Attend as part of the project team, all preliminary bid proposal openings. Responsible for preparing small order contracts for $25,000 and under. Submit report to the Board on all notice of awards for contracts $25,000.00 and under and Specialty Reports. Responsible for preparing financial analysis on all Professional Term Contracts and task orders and tracking.
Research, analyze and facilitate the process in responding to Freedom of Information Act (FOIA) requests. Commit all Master Term Contracts and task order commitments in Primavera/Expedition
Assist with the publication, scheduling, and documentation for Request for Qualification (RFQ), Request for Proposals (RFP) and Statement of Qualifications (SOQ) submittals for General Contraction, and Professional Services. Review, scan and upload all RFQ, RFP, SOQ, Contracts, Amendments, and task orders into Citadon (CW). Train and supervise Procurement Intern. Assist and accompany Diversity Group to PBC Networking Conferences
EDUCATION Associate Degree in Applied Science - Saint Augustine College, 1990.
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