Executive Assistant Medical

Sheryl Wolk

Saint Louis Park, MN ***** 952-***-**** *********@***.***

Project Coordinator and Executive Assistant with over ten years of experience with excellent organizational, communication, and buying skills and ability to handle complex logistical assignments. Proficient in Microsoft Office, EtQ/Reliance, Adobe Acrobat, Peachtree, Quicken and several documentation systems.

Core Competencies

Trade Shows

Account Reconciliation

Logistics for OUS Travel

Clinical Coordinator

Training and Organizational Support

Liaison and Group Support

Medical Records

Technical Writing

Medical Transcriptionist

Meeting Set-Up

Proofing

Professional Experience

UCare, Minneapolis, MN 12/2019—2/19/2020

Project Coordinator/Administrative

•Supported PRC Team (Provider Relations and Contracting Team) on contract basis.

•Determined whether a contract should be returned to a provider for required information.

•Kept track of information and update in Microsoft Excel spreadsheets and Outlook.

•Identified information in Microsoft Access, when required.

•Identified other software information.

•Discussed matters with team members that are outside of the standardized requirements.

Alliancz Medical Consultants, Inc., Saint Louis Park, MN 11/2009 – 3/15/2020

Executive Administrative Assistant for a small functional service provider

•Provided administrative support including bookkeeping, software installation, expenses reports and travel arrangements.

•Created PowerPoint presentations and administrative reports for CEO, HCPs and clients.

•Performed editing and final proof-reading of all external reports to clients (including boss’s publications).

•Responsible for setting up “cubes” for subcontractors as well as speaking engagements.

Clinical Project Coordinator

•Developed clinical study data forms, informed consent and other essential study materials.

•Prepared central IRB medical device applications, study administrative databases and study filing systems.

•Provided data entry, on-site study visits, track study compliance, and reimburse study personnel.

•Managed oversight and approval for ECOs, including handling corrective and preventative actions on PLM software. Also wrote executive summaries.

•Worked in preparation of Shonin files and collaborated with Legal Department.

•Worked on ERP software and routed approvals for product costs exceeding a certain amount. Utilized Kaizen methodology to determine most effective ways to save time on projects.

Medrad Interventional, Coon Rapids, MN 7/2007 – 10/2009

Clinical Research Administrator

•Provided administrative support for all Company studies (communications with field personnel, device shipments, compensation payments and processing contracts).

Designed monthly newsletters and distributed them for each study.

Prepared institutional review board and ethics committee materials and for steering committee meetings.

•Wrote Departmental SOPs (standard operating procedures).

Created “cheat sheets” (Quick Reference) for use by physicians and clinical study coordinators.

Re-designed clinical trial software for a study so it was more user-friendly.

Maintained compliance for required essential study documents and protocol requirements.

Coordinated clinical events committee meetings and DMC Meetings.

Amerilab Technologies, Plymouth, MN 2/2004 – 11/2006

Executive Assistant and Buyer

•Supported CEO, VP of Manufacturing & VP of R & D, and managed their calendars and meetings.

•Set up trade shows, initial vendor contracts, and approved vendor payments.

•Maintained certificates of analysis for raw materials and approved ingredient list.

•Designed and provided presentations to investigators on a quarterly basis.

Education

Metropolitan State University, St. Paul, MN

Bachelor of Arts in Multidisciplinary Studies & Holistic Health

University of Saint Thomas, St. Paul, MN

Certificate of Academic Achievement and M.S.R.S.

Saint Cloud State University, Plymouth, MN

Certification in Applied Clinical Research

Minneapolis Community & Technical College, Minneapolis, MN

Medical transcriptionist

Former volunteer at Park Nicollet Medical Center and Abbott-Northwestern Joint Replacement Center where I worked in medical clinics and directly with patients.

Contact this candidate