Executive Assistant Office

Pooja Sharma

Phone: (91-981*******

*****.*****@*****.***

Career Précis

Over eight years' hands-on experience with administration and education domain.

Highly adaptable in quickly changing working environments with very strong organizational and analytical skills.

Good organizational skills and task management abilities.

Motivated by internal standards of performance to deliver quality results.

A keen planner, strategist & implementer with demonstrated abilities in conducting special events, engagement building activities and accelerating the business growth.

An effective communicator with excellent relationship building & interpersonal skills. Strong analytical, problem solving & organizational abilities. Possess a flexible & detail oriented attitude.

To work with complete sincerity and to work towards building up a challenging career in a growth oriented leading edge organization that recognizes and value individual contribution towards the smooth running of the organization.

Professional Experience

Currently working with BLS Group as Senior Executive Assistant to the Director, From April 2015 to till date.

Key Responsibility and Contribution:

Acting as the initial point of contact for Director in his absence, assessing priorities and re-directing calls, enquiries and requests as necessary.

Managing the Director’s diary and appointments, ensuring effective use of time and preparation of papers and information in advance.

Filtering incoming mail: sorting, redirecting and taking action as appropriate.

Supporting the Director in preparation and presentation of reports, proposals and related activities.

Coordinating with various departments for monthly reports on plans & achievements as required.

Working cooperatively with colleagues in the Administration team providing support as and when required.

Ensuring departmental deadlines are met for corporate activities.

Organizing internal and external meeting and teleconferences, including booking venues, arranging accommodation and taking minutes as required.

Responsible for sending corporate greetings, Gifts to our clients, associates & important vendors.

Management of contact folder, both hard and soft copy.

Responsible for maintain Client List for Sales & Marketing departments.

Taking care of employee engagement activities like monthly birthday celebrations & Fresh Arrival meet, Fun Friday, employee of the Month.

Maintaining office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, evaluating new office products, products and expediting orders for supplies, verifying receipt of supplies.

Interview job applicants, review applications/ resumes, evaluate applicant’s skill and make recommendations regarding applicant’s qualifications.

Design and conduct the induction and employee orientation process.

Provide advice, assistance and follow up on company policies, procedures and documentation.

Worked as a Executive Assistant to the Director of Payal Group of industries From Sept. 2012 to April 2015.

Key Responsibility and Contribution:

Taking dictation and typing of letters and E-mails etc.

Responsible for providing high level administrative support.

Prioritizing incoming correspondence, including letters and emails and filter requests for appointments and arrange internal and external meetings and conference calls.

To be single point of responsibility between the external/internal co-ordination of the Director’s office.

Timely scheduling & communication of matters related to meeting, schedule, etc.

Maintenance of files, photocopies, Fax etc.

Follow up with clients.

Prepare and maintain job documentation, and job evaluation system in coordination with the respective department and the authority.

Company and HR Induction Setting processes and implementation.

Academic Administrator and Manager – Himalayan International Public School (350 plus students), Kangra, Himachal Pradesh, From 1st April 2008 to 31th March 2010

Key Responsibility and Contribution:

Working on committees including academic boards and governing bodies.

Responsible for planning the curricula of classes.

Responsible for overseeing the school’s budget.

Assisting with recruitment, public relations and marketing activities.

Supervising staff.

Drafting and interpreting regulations and dealing with queries and complaints procedures.

Purchasing goods and equipment as required.

Organizing and facilitating a variety of educational and social activities.

Academic supervision, maintain Minute book etc.

Academic Summary

Bachelor of Science (B.Sc 2001-2004) HP University, Shimala

Bachelor of Education (B.Ed 2004-2005) HP University, Shimala

Master of Art (M.A.(English) 2006-2008) HP University, Shimala

Professional Strengths

Good Communication & interpersonal skill that allow me to work in wide variety of environments.

Positive attitude towards work and life propels me to constantly grow and prosper.

Personal Details

Address 1983 DDA Janta Flat GTB Enclave New Delhi-93

Marital Status Married

Husband Name Manish Sharma (IT Consultant with One BCG Consultant at Mohali)

Date of Birth 27-05-1983

Pooja Sharma

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