Office Manager
Resume:
Rizwan Ahmed
Mobile: +971*********
Email: *************@*****.***
Dubai, United Arab Emirates
Objective
To provide efficient, value-added services with all professional experience achieved in last 14 years working in Dubai as an Office/HR manager. I have worked in companies/firms such as Legal, real estate, manufacturing, trading, and service industry. I am reliable and have the confidence to play an important role in performance and success of any office & business. Can handle work pressure & approach; respond quickly to any raised situations with positive results. Executive Strength
Strong office, time management & organizational skills.
Employee management, retention, recruitment, training & performance.
Prioritize & handle multiple tasks while meeting deadlines.
Analyze & evaluate the issue to find the best solutions.
Ability to manage changes & adapt to new procedures.
Negotiate/liaison effectively with agents, clients, vendors, and colleagues at all levels.
Ensure office expenditure is maintained in the budget.
Able to plan, prioritize and organize tasks.
Fast learner, self-motivated, energetic & professional attitude towards work.
Good knowledge of market promotions strategies.
Management & communication skills to keep staff motivated & engaged professionally. Professional Experience
Al Jallaf Advocates & Legal Consultants, Dubai – November 2015 to Present Position: Office/HR Manager
Al Jallaf is a boutique law firm being managed for last 20 years by a UAE lawyer and handles all kind of Litigation, Real estate dispute, Rental dispute, Corporate & Commercial matter, Civil/Criminal/Labor/Personal status dispute, Arbitration, Aviation, Legal Advice, and Private Notary service.
Job Profile Summary:
Draft, enhance & implement Office/Human Resource policies and strategies.
Expert in managing day to day office/employee activities.
Supervise lawyers, employees, support staff, quality control, recruitment & training.
Evaluate appraisals, performance & grievances. Perform disciplinary actions & terminations.
Manage employee attendance, absents, emergency, sick/annual leave.
Manage monthly payrolls, compensation, benefits, and gratuity.
Knowledge & complete exposure of UAE labor laws. Page - 2 - of 3
Well familiar with basic accounting, clients account/ledger, Accounts payable & Receivable.
Handling client billing, VAT filing, managing office petty cash.
Handling Bank accounts & reconciliation. Managing local & international bank transfers.
Specialize in all renewals such as commercial license, establishment card, office lease, employee contracts, employee visas (Dubai immigration), & employee health insurance, etc.
Draft & manage office contracts, negotiate good terms with landlord, clients, vendors, suppliers and other service providers.
Expert in drafting & submitting various reports to management.
Liaison with Dubai/Ruler court, DED, DLD, immigration, Foreign Ministry, & consulates.
Supervise all court hearings with team of lawyers and paralegals.
Manage submissions for court hearings/expert meetings.
Arrange with lawyers on billable time to bill clients.
Supervise IT support & servers with the in-house team and manage data backup program.
Support UAE Lawyers/Legal consultants to complete their registrations with Ministry of Justice, Dubai court, Ruler court and CLPD courses.
Manage business clients, queries for legal services & private notary.
Diary management for managing partner & lawyers.
Provide travel & visa support to management and business guests.
Support colleagues to have healthy working environment to achieve best results.
Manage & control office filing system and records.
Monitor marketing emails/calls, firm website and social marketing.
Keep track of office supplies and other purchases.
Handle office fit-outs, maintenance and preventive maintenance of office equipment. So Creative FZ LLC, Dubai - March 2006 to September 2015 Position: Office/Property Manager
The company is owned and managed by the Saudi group. Its business was as an investor in freehold properties. Further, are manufacturer & trader of building material products in Jeddah, Saudi Arabia. We managed their property investments & market/promote their building material products in Dubai. Job Profile Summary:
Draft & implement Office/Human Resource policies.
Supervise administration & sales team, along with day to day office activities.
Manage customers, complaints & getting it resolved on priorities.
Manage accounts payable, receivable and handle office petty cash.
Manage bank accounts and capable of doing bank reconciliation.
Liaison with Dubai Customs, DED, Tecom immigration, Dubai Foreign Ministry, Dubai Land Department, Dubai Municipality and legal advisors.
Provide support & coordinate efficiently with Saudi Office/departments.
Supervise recruitment & employee management. Conduct appraisals, performance, disciplinary procedures & termination. Manage monthly payroll, emergency, sick/annual leave.
Manage all renewals such as commercial license, office lease, employee contracts, employee visas (TECOM immigration), group properties, vehicles & employee insurances.
Monitor all necessary contracts for office. Negotiate good terms with agents, clients, vendors, suppliers, and all other service providers.
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Manage/supervise office filing system.
Organize/manage events and arrange participation in various exhibitions in Dubai.
Search buyers/tenants for villas & apartments located in freehold locations in Dubai via direct and real estate agents. Further, arrange viewing.
Negotiate best deals to sell & rent properties.
Finalize MOU & sales deal. Arrange NOC from developer & complete transaction in DLD.
Manage tenants & complete Ejari.
Manage & handle property fit outs, inspections/maintenance.
Manage with Developers to arrange work permits, NOC’s or any other property issues.
Advise management on future purchases & investments.
Provide travel & Visa support to management and business guests.
Well familiar with Dubai Rental law.
Handle all purchases including office supplies.
Manage regular preventive maintenance of office equipment. Shamsan Al Sohaibi & Sons group, Jeddah- May 2002 to Feb 2006 Position: Factory Office Executive
The group's main business is in manufacturing & trading building material products such as door locks, door cylinders, door handles, water pumps, electrical switches, electrical panel board and many more products.
Job Profile Summary:
Coordinate in all areas of production for its smooth function.
Supervise warehouse stock inventory and report to purchase department.
Submit daily report of ready stock to factory manager.
Report/follow up on emergency break down & repair of factory machines.
Prepare and submit factory performance report to the factory manager.
Report daily attendance of factory employees.
Education Qualifications
Bachelor of Business administration/Commerce, University of Delhi, India.
Post Graduate diploma in computer application, Delhi, India.
Schooling from Col. Brown Cambridge School, Dehra Dun, India. Personal Detail
Nationality Indian
Visa Status Dubai Employment Visa (Transferable)
Marital Status Married
Expected Salary Negotiable
Driving License UAE driving license (Light Vehicle) Language English & Hindi
References Available on Request
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