Admin assistant or medical secretary
Resume:
OBJECTIVE:
To hold a position of responsibility where I can effectively help the institution
carry its objectives and allow my experience to be further developed and utilized.
WORK EXPERIENCES:24 years of experiences.
1) PRINCE SULTAN MILITARY MEDICAL CITY (RIYADH)
Formerly - RIYADH MILITARY HOSPITAL
Academic and Training Secretary
Department of Anesthesia
Riyadh, KSA
April 19, 2015 till November 30, 2019
JOB DESCRIPTION:
RESIDENCY & FELLOWSHIP TRAINING
Rotation Allocation of Residents
Rotation Requests/Acceptance FF-up
Rotation Evaluations
Leaves – PSMMC/MSD/MOH
RTP Lectures
RTP Sunday Academic Activities
Annual In-training Evaluation Report (FITER/RITER/AITER)
Promotion/assessments/re-contracting for residents/fellows
New intakes (interviews/etc.)
Program Accreditations
Communicates with other Training Centers
Making all the Correspondences regarding RTP/FTP
One45 SCHS
Other tasks in the Anesthesia Departments
Recruitment Process (medical/paramedical)
Promotion Process (Physicians)
Recontracting & Assessment Process for Physicians
Processing Clinical Privileges
Leaves/Returns – Physicians
Educational/Academic Activities for Physicians
Medical Staff Profile (Scanning/Uploading)
Handover Attendance Summary Report
Quality Division (IR, Replies, & other related to Quality)
ACP Division (English Correspondences/Forms & etc)
CERNER Project (MSD)
MARIELYZEL ENAD TOSCO
“Mariel or Lyzel”
Email add: ***************@*****.***
Mobile #: +966*********
2) PRINCE SULTAN MILITARY MEDICAL CITY (RIYADH)
Formerly - RIYADH MILITARY HOSPITAL
Academic Affairs Secretary
Academic Affairs Dept.
Center for Health Studies
Riyadh, KSA
June 18, 2011 – April 19, 2015
JOB DESCRIPTION:
Main Duties:
Academic Study Plan Composition
Committee Management:
Academic Affairs Committee
Curriculum Committee
Examination Committee
C.H.S. BOARD
Credential Committee
Collaborative Academic Planning
Collaborative Program Development
Achievement: Compilation of books/reports/presentations o Preparation of National Commission for Academic Accreditation & Assessment (NCAAA) Standards 1 -11 for CHS
o Course File System for Clinical Programs
o Academic Affairs Process (Orientation Program)
To provide secretarial support/support services to the below-mentioned tasks. Academic Affairs
Check the Academic Affairs Manager office
Check, make, remind the academic affairs manager for his appointments, meetings and etc. Arrange appointments for the guests especially department heads/program coordinators. Prepares/circulates correspondence for the Academic Affairs/clinical programs (English). Deals with all incoming and outgoing mails (English). Academic Affairs Timeline
Academic Affairs Presentation
Academic Affairs Strategic Plan
Academic Affairs Departmental Forms/Files
Type Site Visit Reports (as requested)
Course File System (Reviewing/MonitoringSubmission Status) Course Specification/Report
Instructors’ attendance register
Guidelines in Curriculum Development/Design (clerical) Instructors’ Timetable/Teaching Load
Examination Papers/Answer Sheets (Review schedule/Submission) Examination Results/Analysis/Reports
Examination Guidelines/Rules & Regulations (deals in any clerical jobs) Examination Supervisors/Invigilators (clerical jobs/communicates) Dissemination of Examination information/guidelines/rule (clerical) Department Heads/Program Coordinators (assistance/inquiries) Study Plans (File)
Course Syllabus (File/typing/clerical)
NCAAA Academic Standards (File/typing/clerical)
Institutional/Program Accreditation (File/typing/clerical) Confidentiality of Examination Results/Marks/Grades Study of New Proposals (File/typing/clerical)
Upgrade of Diploma to Degree Programs (File/typing/clerical) Supervision on office documents filing.
Prepares documents for Academic Affairs Manager for his important meetings. Review Academic documents which are asked by Academic Affairs Manager. Self-Evaluation Scales – NCAAA
Self – Study Report
Annual Academic Report
Liaise with the Admission & Registration Office/Registrar Academic Calendar
• Student Orientation
• Student evaluation
• Examination Results (grading sheet 1 & 2)
• Award & Appeal
• Students’ Complaints/Appeals
• Students’ Warning (2nd) (for signature)
• New intakes selection
• Study Clearance Form
• Internship Clearance Form (Completion)
• Internship Program Logbook (Submission upon completion of Internship)
• Admission & Registration (English Correspondence) as requested by Admission & Registration Manager
• Student Affairs (Students Misconduct & Absenteeism)
• Other tasks which is requested to be assisted by AR. Human Resources
Prepares English correspondences as requested by CHS HR Manager during the HR PA’s absence.
• Leave Request/Return from Leave Entry/Approval (Academic Affairs Staff/ Dept. Heads/Program Coordinators)
• Academic Affairs Staff/Clinical Faculty Renewal Contract Assessment (for signature)
Others
• Assisting all the CHS Clinical Programs/Foundation Studies.
• Other clerical works within the department/other clinical programs/depts.
• Provide assistance to other departments as needed.
• Performs other applicable tasks and duties assigned by CHS Director, Deputy Director, Assistant Director and Academic Affairs Manager.
• Works on special projects as requested by CHS Director. Provide secretarial/clerical jobs in designing, revising, and reproducing the below mention programs of CHS according to the recommendation and accreditation of the Saudi Commission for Health Specialties.
Diploma Programs for High School Graduates
1. Critical Care Nursing Program
2. Midwifery Diploma Program
3. Nuclear Medicine Technology Diploma Program
4. Sonography Diploma Program
5. Medical Laboratory Qualifying Program
6. Spiritual Counselling Diploma Program
Diploma Program for Dental Assistant Diploma Graduates 1. Oral & Maxillofacial Surgery Diploma Program
Bridging Programs
1. Nursing Bridging Program
2. Respiratory Therapy Bridging Program
Proposed Programs In-process For Approval
1. Audiology Technician Diploma Program
2. Spiritual Counselling Diploma Program
3. Emergency Nursing Diploma Program
4. Tracheostomy Diploma Program
1. Operating Department Practitioner Diploma Program 2. Central Sterile Technician Diploma Program
3. Pharmacy Technician Diploma Program
4. Nursing Diploma Program
5. Emergency Medical Technician Diploma Program
6. Renal Dialysis Technician Diploma Program
7. Radiography Technician Diploma Program
8. Respiratory Care Practitioner Diploma Program
9. Physiotherapy Technician Diploma Program
10. Neurophysiology Technician Diploma Program
11. Dental Assistant Diploma Program
12. Endoscopy Technician Diploma Program
13. Ultrasound for Obstetrics and Gynecology Technician Diploma Program 14. Radiotherapy Technician Diploma Program
15. Occupational Therapy Technician Diploma Program 16. Phlebotomy Training Program
17. Plaster Technology Program
18. Cardiac Technology Diploma Program
• Cardiac Technology (Invasive) Diploma Program (ICT)
• Cardiac Technology (Echocardiography) Diploma Program (ECHO)
• Cardiac Technology (Electrophysiology) Diploma Program (EPH)
• Cardiac Technology ( Advanced ECG) Diploma Program 19. Cardiac Cath Nursing Diploma Program
20. Cardiovascular Perfusion Technology Diploma Program 21. Medical Secretary Diploma Program
22. Infection Prevention and Control Diploma Program Diploma Programs for Bachelor Degree Graduates
5. Prosthetics and Orthotics Technician Diploma Program 6. Urodynamic Technician Program
7. Lithotripsy Technician Program
Proposed Bachelor Programs In-process For Approval 1. Nursing Bachelor Degree Program
2. Respiratory Care Bachelor Degree Program
3. Radiological Sciences Bachelor Degree Program
4. Endoscopy Bachelor Degree Program
Other duties and responsibilities done previously in CHS 1) Secretary of the CHS Deputy Director: (June 2011 – Oct.2011)
- Attending telephone calls
- Assisting the visitors/guests
- Taking note the day to day tasks of the deputy director – meetings, appointments and etc.
- Relieving the P.A. of the CHS Director in times of her annual leave/absences.
- Attending Curriculum Development Committee Meeting and taking the minutes.
2) Secretary of CHS HR Manager (June 2011 – Oct. 2011)
- Attending Credential Review Committee Meeting and taking the minutes.
- In charge for CVs for the new candidates.
- Arranging and attending other HR meetings.
- Taking the minutes of the HR meetings.
- Communicating with other CHS divisions for the staff requirements.
- Making Correspondences/Letters for CHS HR.
3) Secretary for Academic Affairs Managers, Foundation Studies (June 2011 till present)
- Making Correspondences/letters for the all programs.
- Coordinates with all Preclinical/Clinical program managers
- Arranging and attending the Program Managers meetings/Committee meetings
- Taking the minutes of the meetings.
4) Assisting all the CHS Programs.
5) Other clerical works within the department/other clinical programs/depts.
• Performs other applicable tasks and duties assigned by CHS Director, and Academic Affairs Manager.
• Provide assistance to other departments as needed. 3) PRINCE SULTAN MILITARY MEDICAL CITY (RIYADH)
Formerly - RIYADH MILITARY HOSPITAL
Academic Programme Secretary
Nursing Academy
Riyadh, KSA
June 1, 2009 to June 17, 2011
JOB DESCRIPTION:
1) Entering students’ attendances.
2) Monitoring the students’ percentage of absences. 3) Entering students’ grades.
4) Submitting attendances sheets for PSCC students to PSCC training center. 5) Making sick leave report for students and staff. 6) Making students’ warning letters/letter of attention. 7) Making students’ transcripts and certificates.
8) Making the minutes of the full staff meetings.
9) Making the time summary sheet every end of the month. 10) Typing some memos/letters designated by the superiors. 11) Typing the students’ guide handbook or manual booklet. 12) Organizing symposiums/seminars.
13) Ordering of supplies and equipments for the department through OASIS. 14) Coordinates with Supply & Material Planning, Purchasing Dept. and Warehouse.
15) Inventory for property control of the department. 16) Coordinates with IT, technical support, bioengineering, portering, catering, housekeeping, maintenance and etc.
17) Checking of the lecture rooms and offices.
18) Delivering correspondence to other departments. 19) Answering telephone calls.
20) Assisting department visitors/guests.
21) Member of the Curriculum Development Committee to develop the Department Programs.
22) Making the paper works for the BSN Bridging Program, Bachelor in Critical Care and Bachelor of Midwifery requirements for the accreditation. 4) SAUDI GERMAN HOSPITAL GROUP
Kingdom of Saudi Arabia
Medical Secretary – All medical areas
April 01, 2002 to July 4, 2008
Emergency Department
Operating Theatre Department
Medical/Surgical Ward – Male & Female
Royal Ward
Suite ward – Second Floor
Intensive Care Unit
Newborn/NICU/PICU/TICU Department
Delivery Room Department
JOB DESCRIPTION:
1) Checking admissions, making patient’s file.
2) Checking discharged patient’s file & submitting medical files to Medical Records Dept.
3) Entering data/bills of patients in the computer. 4) Ordering medicines in the pharmacy through computer. 5) Checking the area store for the availability of items used for patient and ordering the consumable items in the warehouse through computer, if items are not available in the warehouse send purchase order through computer to the Materials Management Dept.
6) End of the Month Inventory.
7) Entering the laboratory investigations done to the patient through computer, for urgent request, follow up the results to the laboratory technician. 8) Entering patient’s diet through computer.
9) Answering telephone calls.
10) Making Memos and other documents/files designated by area head. 11) Making and typing the procedure manual for the department. 12) Assisting visitors during visiting time.
13) Typing some educational program notes/flyers designated by the Nursing Educator.
14) Requesting operation procedures in the computer if the patient is for operation. 15) Assisting the Nursing Department in making some forms, departmental policies
&procedures and files for the hospital survey.
5) SAUDI GERMAN HOSPITAL GROUP
Kingdom of Saudi Arabia
Computer Operator – Computer & Telecommunication Department October 06, 2001 to March 31, 2002
Duties & Responsibilities:
1) Handle maintenance and operation of our computer systems. 2) Set controls on computers and other devices, respond accordingly when errors occur and maintain records of job runs.
3) Analyze common issues and take steps to reduce or eliminate them, and collaborate 4) with other IT personnel and seek help from supervisors to develop relevant solutions 5) Perform preventative maintenance on hardware and software, troubleshoot malfunctions and call for repairs as needed.
6) Maintain equipment inventories and order supplies and hardware accordingly. 7) Ensure the security and privacy of the system for our clients. EDUCATIONAL BACKGROUND:
COLLEGE:Bachelor of Science in Electronic & Communication Engineering University of the Visayas
Cebu City
SY: 1996 – October 1999 (graduated)
Bachelor of Science in Computer Engineering
University of San Carlos – TC
Talamban, Cebu City
SY: 1995 – 1996 (undergrad)
Associate in Office Administration
Basic Microsoft Application – Word, Excel, Powerpoint Basic Programming
Visual Basic – Macros
Interface Computer College
Cebu City
Summer Classes 1996 - 1998
SECONDARY: SANGAT NATIONAL HIGH SCHOOL
Sangat, San Fernando, Cebu
SY: 1991 – 1994
PRIMARY:SANGAT ELEMENTARY SCHOOL
Sangat, San Fernando, Cebu
Year graduated: 1990 – 1991
AWARDS RECEIVED:
Certificate of Appreciation – Pediatric Anesthesia Workshop 2015 Best Administrative Employee Award Year 2013-2014
Employee of the Month Award (January 2013) CHS, Prince Sultan Military Medical City
(formerly Riyadh Military Hospital) – Riyadh, KSA
Employee of the Month July 2007 Saudi German Hospital Group UV Scholar ( Cong. E. Gullas Scholar ) – during College Tertiary Scholar ( Board Member Atty. John Bolo )
KEY COMPETENCIES:
verbal and written communication skills
attention to detail
confidentiality
planning and organizing
time management
interpersonal skills/Dealing with People. Develop professional relationship. customer-service orientation
initiative
reliability
stress tolerance
Highly motivated with positive outlook in life. Hardworking and Trustworthy. REFERENCES:
Dr. Sammani El Gassim –Academic Affairs Manager (Clinical Programs) Center for Health Studies
Prince Sultan Military Medical City
Kingdom of Saudi Arabia
Tel no. 4777714 Extn. 40841
Brig. Gen. Dr. Rashed Al Otaibi – Director of Anesthesia/ Consultant Anesthetist
Prince Sultan Military Medical City
Email add: *********@*****.***.**
Mobile no. +966*********
Col. Dr. Muteb AlOtaibi – Deputy Director of Anesthesia/ Consultant Anesthetist
Head of Thoracic Anesthesia Division
Prince Sultan Military Medical City
Email add: *************@*****.***.**
Mobile no. +966*********
Col. Dr. Saleh AlKhunein – Head of Neuro Anesthesia Division Consultant Anesthetist
Prince Sultan Military Medical City
Email add: *******@*****.***
Mobile no. +966*********
Dr. Hussain Karim - Consultant Anaesthetist, Clinical Tutor, Director Program of Anaesthesia Saudi Board,
Prince Sultan Military Medical City
Email add: **.*.*****@*****.***
Mobile no. +966*********/055*******
Dr. Abdulaziz Hazazi – Consultant Anesthetist/
Pain Management Consultant
Head of Pain Medicine
Prince Sultan Military Medical City
Email add:*********@*****.***
Mobile no. +966*********
Dr. Layth Khaleel - Consultant Anesthetist/
Co-Chairman of CPR Committee
Prince Sultan Military Medical City
Email add:************@******.***
Mobile no. +966*********
Dr. Ghassan Hakeem - Consultant Anesthetist
Chronic Pain Management Consultant
Prince Sultan Military Medical City
Email add: *******@*****.***
Mobile no. +966*********
Dr. Yousef Gotah – Senior Registrar Anesthetist
Rota in-Charge
Prince Sultan Military Medical City
Email add:******@*****.***.**
Mobile no. +966*********
Dr. Jamil Anwari – Consultant Anesthetist
Head of Obstetric Anesthesia Division
Prince Sultan Military Medical City
Email add:*******@*****.***.**
********@*******.***
Mobile no. +966*********
Dr. Abdullah AlGhamdi – Consultant Anesthetist
Head of Anesthesia Quality Division
Prince Sultan Military Medical City
Email add:**-********@*****.***.**
Mobile no. +966*********
Dr. Yahya AlWahby – Consultant Anesthetist
Prince Sultan Military Medical City
Email add:*******@*****.***
Mobile no. +966*********
Dr. Reem Faddoul – Consultant Anesthetist
Head of Preoperative Anesthesia Clinic
Prince Sultan Military Medical City
Email add:********@*****.***
Mobile no. +966*********
Dr. Rayan Muawad – Senior Registrar Anesthetist
Pediatric Anesthesia Fellow
Prince Sultan Military Medical City
Email add:********@****.***
Mobile no. +966*********
Dr. Hisham Negmi – Consultant Anesthetist
Head of Organ Transplant - Anesthesia Team
Prince Sultan Military Medical City
Email add: ******@*******.***
Mobile no. +966*********
Dr. Areej AlSomali – Consultant Anesthetist
Head of Pediatric Anesthesia Division
Prince Sultan Military Medical City
Email add: *********@*****.***.**
Mobile no. +966*********
Mr. Ayed AlHarthi – Head of ACP Division
Prince Sultan Military Medical City
Email add:*********@*****.***.**
Mobile no. +966*********
Mr. Omar AlZuhiri – Deputy Chief of ACP Division Prince Sultan Military Medical City
Email add:*********@*****.***.**
Mobile no. +966*********
Mr. Ibrahim Matar – ACP in Charge/
Anesthesia Quality Coordintor
Sedation Provide Course Coordinator
Prince Sultan Military Medical City
Email add:******@*****.***.**
Mobile no. +966*********
Dr. Abdullah Basseet – Chief Resident 2017 - 2018 Department of Anesthesia
Prince Sultan Military Medical City
Email add:**************@*******.***
Mobile no. +966*********
Dr. Ammar Sultan – Chief Resident 2018 - 2019
Department of Anesthesia
Prince Sultan Military Medical City
Email add:********@*****.***
Mobile no. +966*********
Dr. Adi AlDuayji – Chief Resident 2019 - 2020
Department of Anesthesia
Prince Sultan Military Medical City
Email add:*********@*****.***
Mobile no. +966*********
PERSONAL DATA:
Date of Birth : November 27, 1978
Age : 41
Place of Birth : San Carlos City, Negros Occidental Civil Status : Married
Nationality : Filipino
Religion : Roman Catholic
Languages : English, Tagalog & Arabic
Height : 5’2
Weight : 70 kg
Motto : You make a living by what you get, but you make a life by what you give.
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