Document Control Engineering
Resume:
Saqlain Raza
Address: Hor Al Anz, Deira, Dubai – U.A.E.
Email: ************@*******.*** Mobile: +971-**-***-****
Linkedin : - https://www.linkedin.com/in/saqlain-raza-a8b24414/
PERSONAL STATEMENT
Saqlain is a Document Control & EDMS Administrator professional with over 15 years’ experience in implementation and management of Document, Record & Information Management Systems and processes. He has been involved in several major building, infrastructure & engineering projects across UAE & Qatar. He is familiar with all major electronic Document Control Systems. He has experience working with Client, Project/Programme Management Companies, Design Consultants and Contracting Companies. He has strong hands-on experience in the implementation and administration of online collaboration systems. He has specialist experience in drafting Document Control Plans and Procedures. He has a bachelor’s degree from the University of Punjab and 2 years diploma in Software Engineering from Aptech Computer Education.
He is a Certified Internal Auditor (QMS) from Bureau Veritas.
Worked with ISO 9001, ISO 14001, OHSAS 18001 & Royal Institute of British Architects (RIBA) registered quality assurance standard companies.
EMPLOYMENT HISTORY
10/2017 – Present Ch2m Hill / Jacobs Engineering Group Dubai, U.A.E.
Client: Dubai Expo2020 Development
Projects – International Participants Pavilion Delivery, Oppertunity Pavilion, Shade Structure, Thematic District, Al Wasl Plaza, Infrastructure & Security Project
As a Senior Professional Document Controller my duties are:
Working as central point of document control contact for Client, Consultant & Contractors
Supervise the Document Control operations throughout the life cycle of the Capital projects
Managing the Aconex administration roles and settings for internal and external users
Creating and managing the workflows on Aconex
Implementation of Document Control Procedures which includes the preparation of Document Management Plan, Document Numbering Procedure, Process Flows, Folder Structure, etc. and ensure its effective use to facilitate and support business objective
Provide work direction and guidance to staff to assure completion of assigned tasks and other duties
Managing the submissions from Consultants and Contractors such as design, IFC, shop drawings, specifications, as-builts, material submittals, method statements, inspection requests, test reports, weekly / monthly reports, plans, RFI’s etc
Leading the team of document controllers and providing proper direction and guidance to the team and other staff for process and procedures
Providing training to internal and external staff for the DC process and procedures + Aconex System
Escalate any requests for new EDMS attribute values / fields or functionality from the business / third parties and Consultants
Generating the weekly and monthly reports for the project team
Respond to the queries related to the document control activities
Coordinate with other design office and site office for project data managment system
Develop project master distributon matrix and define various media of distributons.
Establish and maintain an assessment / audit program to ensure quality of data entry
Establish centralized hard and soft copy filing system
Coordinate with Client, Consultants and Contractors to send and receive various communications, submittals, reports etc
Making sure that all documentations are properly filed electronically and hard copies
Organizing the document control meetings with Consultants & Contractors to check their progress and to solve their work related issues.
Liaising with different internal departments of the company (Design, Quality, Commercial) etc
Handling mega projects on Dubai Expo 2020 Programme such as Participant Pavilion Delivery, Shade Structure, Thematic Districts, Oppertunity Pavilion, Infrastructure, Al Wasl Plaza, Security etc.
03/2012 – 09/2017 Carillion Qatar Doha, Qatar
Client: Msheireb Properties – Project: Msheireb Downtown Doha (Mixed Used Development)
Client: Shell Qatar Gas – Project: Hard & Soft Facility Management Services Contract
As a Principal Document Controller my duties are:
Preparing workflows, process and procedures for sub-contractors.
Handling submissions of shop drawings, as-built, material submittals, RFI’s & other technical documents to consultant for approval, registering of incoming/outgoing Shop Drawings, Material Submittals, RFI’s, Reports, As-built & OMM’s, using online documents software and hard copy submission.
Confers with document originators or engineering liaison personnel to resolve discrepancies and compiles required changes to documents.
Responsible in setting-up the company's Document Control Center by formulating project specific DCC Procedure per client's requirements.
Generate regular DCC reports for information by the senior management and for action by the concerned disciplines on their pending/outstanding document/drawings submittals.
Coordinate with all discipline heads on matters concerning technical document and drawing submittals to ensure compliance with the review flow process and document control system.
Ability to meet deadlines and achieve targets as per given by Design Team.
Provide guidance and training to senior & junior staff and have responsibilities for solving problems arising from the setup of the electronic management system on the project.
Leading the team of 5 document controllers and working as an active team player.
Supervise DCC daily operations and ensure that all documents and drawings received are properly checked, circulated per distribution matrix, recorded/updated logs, file per project filing system (hard and electronic copies) and continuous tracking of submittals progress to ensure compliance with the required review process and time table.
Evaluate performance of current staff on regular basis on the project.
Handled more than 60 international & local sub-contractors.
Taken the initiative to reduce the Printing Cost to promote Sustainability & to Save Environment.
10/2010 – 02/2012 KEO International Consultants Dubai, Abu Dhabi, U.A.E.
Client: Various
Projects – Damac Towers by paramount, Dubai Mixed Used Development, 23 Marina Star, Jumeirah Golf Estates, Jumeirah Villas etc.
As a Senior Document Controller my duties are:
Responsible to handle multiple projects within the organization.
Recording all incoming and outgoing correspondence, drawings, specifications, minutes of meetings and other project documentation and filing & loading into Computer system accordingly.
Maintain document / drawing number allocation throughout the project.
File and maintain the existing Engineering documents together with incoming documents, in an orderly and controlled manner.
Drawing / Document registration, issuance, copying on server, email notification, uploading on Document Control Software.
Making sure that all documentations are properly filed and in safe, secure location and can be easily retrieved.
Prepare Document Transmittal and issue copies as requested or upon instruction of the Documentation Manager.
Coordinate activities related to the implementation of the Document Control system in close cooperation with IT & Project Manager.
Administration of documents develop the file structure and transfer of document from local server to Document Control System.
Provide input to and / or develop and implement new and existing procedures and work routines, scanning and registration of relevant documentation from paper records.
Handling of BOQ, Drawings, Specifications, Reports, internal & external emails and correspondence, posting on server and electronic distribution.
Handled 65 old projects from 2000 to 2007, registered, scanned, filed for Project Document Archiving within 4 months.
03/2007 – 09/2010 Al Futtaim Carillion Dubai, Abu Dhabi, U.A.E.
Client: Mubadala, Dubai Festival City, RTA, Dubai Health Care, Enoc, DSO Authority
Projects – ENOC Refinery Expansion Jebel Ali, Dubai Festival City, New York University, Dubai Silicon Oasis, Marsa Plaza, Dubai Metro Redline
As a Senior Document Controller my duties are:
Ensures that document Management system is adhered to in accordance with the approved company guidelines and procedures.
Interface with the Consultants and Contractors to receive and deliver drawings, including coordinating management of the project archive through uploading and downloading controlled information thru File Transfer Protocol (FTP).
Out of More than 100 Contractor’s / Consultant’s in DFC, I am directly responsible and coordinating for more than 10 Consultant’s / Contractor’s to ensure that they are all made aware of the QA/QC requirements.
Responsible to inform the overseas Consultants directly via email / telephone regarding Procedural Errors on their submissions. And to ensure that DFC Schedule and Procedures are properly adhered to.
Coordinate to Design Managers involved in particular projects to facilitate the processing of the documentations.
Prepare Transmittal notes and distribute drawings / documents accordingly.
Checking incoming As-Built Dossier and Operation & Maintenance Manual before issuing to Hand-Over Team for Review, Comment and Approval.
Responsible for the orientation of the newly hired or training document controllers based within Dubai, Abu Dhabi, Oman & Egypt.
Making sure that all documentations are properly filed and in safe, secure location and can be easily retrieved.
Responsible to upload all the incoming drawings & documents in Document Control system & Administration of Document Control Software such as creating users, assigning rights, training of new employees etc.
01/2005 – 02/2007 Cleveland Bridge & Engineering Middle East U.A.E.
Client: Dubai Civil Aviation Authority (Dubai International Airport)
Projects – Dubai International Airport, Terminal III, Concourse II, Light Rail Transit
As a Project Document Controller my duties are:
Reviewing Contract Documents and studying drawings in detail ensuring their clarity and adequacy.
Action as point of contact, monitor and control the project on day-to-day basis through its period of execution to ensure a safe, efficient, economical and timely completion of the project without compromising on quality.
Coordination with Client and sub-contractors through out the various phases of the contract. Attending site meetings & progress review meetings.
Liaising with different internal departments of the company (Drawing, Planning, Works and Commercial) thus acting as a bridge of communication between factory and site, when required.
Maintaining record of site diaries – highlighting manpower, plant & equipment details versus the internal day-to-day targets fixed, details of any delays or any modifications at site.
Attempt to create a safe environment of work at site so as to attain a comfortable and smooth completion of the project.
Preparing monthly trial balance and daily sales/purchases.
Maintaining logs under different heads such as Correspondence, Site Clarification Request, Document Submittal, Method Statement, Site Instructions, Inspection Request, Test Report Submittal, Area Access Closure Record and Area Access etc. in co-ordination with Dar Al Handasah (Consultants) for the project.
PROFESSIONAL DEVELOPMENT & WORKING SKILLS
Drive and focus on improved performance in Administration field.
Demonstrated innovative approaches to design and implementation of works.
Strong team player, effective at communicating and coordinating processes with others in the organization, regardless of seniority or level in the organization.
Quality Assurance – Responsible for working within the provisions and guidelines of the Quality Assurance system relevant to the Organisation.
Safety – Responsible for personal safety safe working practices for the Company, etc. Understand and follow OH&S procedures.
Ability to interact effectively with people. Clear, fluent and expressive use of verbal and written language to convey information and ideas.
EDUCATION
2003 Punjab University Lahore Lahore, Pakistan
Bachelor’s Degree
2001 Aptech Computer Education Sialkot, Pakistan
(eACCP) Electronic Applied Certified Computer Professional – Diploma in Information Technology
CERTIFICATION & SOFTWARE EXPERTISE
Aconex, ViewPoint 4Projects, Autodesk Constructware, Autodesk Vault, SharePoint, ProjectWise, MS Office, Adobe Professional, Internal Auditing & Human Resource Certification etc.
PERSONAL DETAILS
Father Name: Mohammed Arshad Raza
Nationality: Pakistani
Passport Number: DA9899582
Expiry: 2022
Valid Driving License: U.A.E., Qatar, Pakistan
References available on Request.
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