Executive Assistant & Asst. Manager - Tenders

RESUME

P SHOBHA RANI

H.No.*-**-***

Balanagar, Vinayaknagar

Hyderabad – 500 042.

Telangana State, INDIA.

Cell: 888-***-****/924-***-****

Email:******.***@*****.***

Career Objective: Seeking a Challenging and Career-Oriented position where I can contribute towards organization's growth by effectively utilizing my experience and man-management skills and also grow personally.

Experience: Total experience of 12+ years

Worked in Zen Technologies Limited as Officer – Tenders and Executive Secretary to CMD & President from 28th

February, 2005 to 06th

March, 2018.

Worked in Radiant-RSCC specialty Cable Private Limited (Radiant Corporation Private Limited) as Asst. Manager – Sales, Marketing and Projects from 12 March, 2018 to 07 August, 2020. Responsibilities:

Asst. Manager - Sales, Marketing & Projects & Officer – Tenders

• Provide complete back-end support for the Marketing Department.

• Preparing technical and commercial bids for the online and offline tenders floated by Indian Railways Army, Indian Air Force, Indian Navy, Central Police Organizations, Police Forces, Govt. and private organizations etc.

• Well-versed with almost all online tender portals i.e., ireps.gov.in, defeproc.gov.in, eproc.gov.in, SAP portals etc.

• Work closely with Sales Team by providing presales and bid management support on new/emerging business opportunities.

• End-to-end ownership of Bid Pursuits comprising RFP/RFI/RFQ responses and/or proactive proposals.

• Work closely with Practice SMEs to develop the solution and prepare the proposal and supporting documents.

• Work with Support Function SMEs (Technical Head, Legal, Tax, Finance, HR etc) to address the related requirements in the proposal response.

• Prepare Commercial Simulations based on Estimation details

• Prepare Bid Pursuit Budgets, as per requirement.

• Ensure compliances on Bid Reviews and Approvals, as per process.

• Identify areas for bid process improvements and work closely with the relevant stakeholders for implementation of the recommendations.

• Bid tracking and reporting (weekly).

• Good understanding of bid management processes.

• Hands-on experience in managing bids and proposals independently.

• Ability to manage bids/proposals independently from qualification to submission.

• E-Auction/Reverse Auction.

• Preparing month end statements like Pending offer statement, Expected order statement, EMD outstanding statement, Monthly individual field-staff planner and circulating it to all the concerned for update.

• Excellent communication and articulation skills.

• Eye for detail, diligent, persistent and good analytical skills.

• Circulating all the business correspondence received to all the concerned and taking appropriate action, wherever required.

• Compose and edit correspondence independently (Pre-sales & post-sales correspondence).

• Contract Management – On receipt of LOI/Firm Order, conducting meeting with all the stakeholders for timely execution of all the order formalities.

As Executive Secretary to CMD & President

• Managing office operations.

• Checking mails and sending appropriate responses independently.

• Independence correspondence.

• Responsible for arranging extensive, complex travel arrangements including the preparation of travel itineraries, agendas, advances, expense reports Eg. Online Air ticket bookings, Railway bookings.

• Visa processing

• Managing the day-to-day contacts with employees and business contacts in order to maximize and prioritize time.

• Ensures seamless communication between management and employees or outside business contacts.

• Coordinating and attending various meetings like Board Meeting, Management Review meeting, internal project review meeting etc. Preparing minutes of the meeting and sending it to all the concerned highlighting the action points and deadlines and thereby collecting outcome from the respective individual. All the unresolved/open issues are being reviewed again in the next review meeting.

• Efficiently manage day-to-day schedules, calendar management and reminder functions.

• Creation of Power Point presentations.

• Provide superior customer service to visitors and callers; maintain the highest level of professionalism and grace under pressure.

• Prepare routine and non-routine correspondence, generate reports & spreadsheets. MIS reports. Contact company and non-company employees at all organizational levels to gather information.

• Compile and analyze confidential information and reports relevant to department projects.

• Knowledge of ISMS, QMS and EMS certification.

Education Qualification:

Class Board/University Year Distinction %

S.S.C Board of Secondary

Education

March, 1995 First class with

Distinction

77.16%

D.C.C.P (Dip. In

Commercial &

Computer Practice)

State Board of Technical

Education

March, 1998 First class with

Distinction

78%

B.Com Osmania University March, 2000 First Class 60.56% M.Com Osmania University March, 2003 First Class 60% Technical Qualification:

English Shorthand Intermediate (100 w.p.m)

English Typing Higher (45 w.p.m)

Telugu Typing (40 w.p.m)

Computer Proficiency:

Operating System: MS-DOS, Windows

Packages: MS-Office

Languages Known: English, Hindi & Telugu

P SHOBHA RANI

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