Senior Accounts Payable Accountant

Hiral B. Shah

*** *. ******* ***, *** ****, Phoenix, AZ– 732-***-**** -- *****.*.******@*****.***

EDUCATION

Drexel University, Philadelphia, PA Graduated - June 2009 Bachelor of Science in Business Administration: Finance Experience

DAILY HARVEST– Manhattan, NY

AP Lead (working remotely) Nov 2018-Present

• Oversee the full Accounts Payable process (vendor communication, reconciling bills into Bill.com, manage the AP aging, and weekly payments)

• Oversee the full Accounts Receivable process

• Assist in the month end close process by ensuring all invoices, payments, expenses, credit cards are in the system

• Lead Accounts Payable to document all procedures and onboard vendors

• Take ownership on Fixed Assets schedule and ensure workbook matches to the system every month

• Create journal entries for monthly payroll

• Help create, shape and implement company policies

• Implement travel policy and research on travel agency; point of contact for the company

• Extract, record, and manage invoice information to assist in tracking inventory and cost of goods sold for month end close

• Collect and input employee reimbursements and ensure credits are processed for month end

• Prepare and work on 1099s

• Take ownership on accruals by reconciling from the workbook to the system prepare journal entries

• Conduct meetings with other teams on a monthly basis to go over expenses incurred

• Handle statement reconciliations and overdue/missing invoices

• Implement and create contracts for services within the company

• Assist on implementing new system and making sure the data is input correctly (NetSuite)

• Work on yearly audits and pull any information needed by our auditors

• Analyze expenses to ensure they are recorded appropriately on a monthly basis

• Assist with preparation of yearly Budget

• Work on Inventory count by going to the DC

• Working with Operations team to ensure PO’s, rates, and inventory are received and match to the ERP system

• Assist in hiring team members

HELLOFRESH– Manhattan, NY

Staff Accountant Nov 2017-Nov 2018

• Performed day to day management of all payment cycle activities and provide efficient client service

• Kept track, process and reconcile payments and expenditures, including purchase orders, invoices, statements, checks, refund requisitions etc., in compliance with financial policies and procedures

• Handled full-cycle invoice processing, vendor reconciliations, and closing procedures

• Ensured correct approval, sorting, coding and matching of invoices/receipts

• Liaised with internal and external clients

• Regularly tabulated data and compiled necessary reports

• Continuously improved payment processes

• Took ownership on our sister company, “Go Ready Made”, make sure vendors are paid, GL accounts are correct, vendors are on-boarded in our system, and assist on month end tasks

• Assisted implementing on new accounting system (Oracle)

• Trained and supervised new employees in the AP process

• Reconciled bank rec before month end for both HelloFresh and “Go Ready Made”

• Hired and train team members, ensuring the workflow is smooth and coaching on any areas they need assistance

SWEATY BETTY– Manhattan, NY

US Accounts Payable/Finance Nov 2016-Nov 2017

• Monitored multiple email accounts, processed invoices, and resolved vendor discrepancies

• Conducted payments on a weekly process

• Ensured US employees follow procedures and policies in the Finance Department

• Reconciled expense reports and credit cards

• Collected W9 forms from all vendors and assist with 1099 report

• Assisted in the month end close process by ensuring all invoices, payments, expenses, credit cards are in the system

• Followed up with landlords and make sure to build a great relationship with them

• Reconciled all leases for stores and office

• Worked closely with all departments to make sure all invoices are coded to the correct GL and match to what their budget states

• Worked closely with store managers to make sure all vendors are set up properly

• Reviewed pricing on vendors and negotiate

• Reviewed cash flow by analyzing the Aging

• Cleaned up all discrepancies from 2017 and before

• Reconciled bank statements on a weekly basis

• Collected checks from our Wholesalers, deposit the checks, and ensure it is input into the system

• Reviewed GL coding and ensure all codes are correct

• Reviewed Petty Cash from all stores

HARBOR PICTURE – Manhattan, NY

Staff Accountant May 2015-Nov 2016

• Accounts Payable

o Compared, monitored and supervised subcontracted services against the line items on bids, ensuring accuracy of vendor invoices, paying bills, printing and mailing checks on a weekly basis

o Reconciled job costs on a monthly basis

o Vendor communication and resolved vendor discrepancies o Assisted in the month end close process

o Reconciled expense reports

• Credit Card Reconciliation

o Allocated shared expenses to intercompany accounts, categorizing job related expenditures, checking for extraordinary items or excessive card use

• Bank Statement Reconciliation

o Reconciled bank statements within QuickBooks on a monthly basis for all four divisions o Oversaw intercompany expense reconciliation

o Zeroing out intercompany accounts for each division on a monthly basis, consistently vetting the accuracy of the intercompany allocation formulas o Submitted various figures and reports to upper management for tax and 1099 purposes and working alongside them to assist and understand tax estimates and implications JOHN VARVATOS – Manhattan, NY

Accounts Payable January 2012-March 2013

• Processed invoices daily into the general system (JDE & RLM)

• Prepared payments and send them out to factories in Asia and Europe

• Reconciled vendors and customers quarterly till the present

• Reviewed the cash flow by analyzing the Aging in a weekly manner

• Worked directly with Production team to keep the vendors in check and resolve issues

• Worked directly with Retail team to make sure all stores are running properly

• Reconciled and process expense reports daily

• Prepared files for auditors

• Helped open stores by making sure expenses such as rent and furniture are in place

• Assisted with 1099’s and vendor clean up

• Assisted in month end closing

GILT GROUPE – Manhattan, NY

Accounts Payable (Temp) February 2011-January 2012

• Maintained full responsibility over the AP function for Jewelry and Children division

• Processed invoices daily into the general system (Epicor)

• Implemented standard 3-way match template to clearly identify variances within a PO vs. receipt scenarios

• Researched and resolve daily payment inquiries and discrepancies

• Prepared vendor payments via ACH, Wires, and Check runs daily

• Inquired W9 forms for new vendors to setup in system

• Assist in ad hoc projects related to clearing of aged payables open balances and GRNI

• Communicated with buyers with issues of respectable divisions

• Approved daily RTVs to send to warehouse

Computer Skills

Microsoft Office, Epicor, JD Edwards, Alfresco, Solomon, RLM, QuickBooks, MAS 90, Great Plains, Oracle, Sage, Bill.com, NetSuite

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