Executive Assistant Personal

Vanessa Akpofure

Saadiyat Island, Abu Dhabi, United Arab Emirates

***************@******.*** 009***********

Skilled Executive Assistant with over nine years of experience providing administrative and secretarial support to C-level executives. Proven organizational success while handling multiple projects, meetings, and large- scale conferences.

— Key Qualifications —

• Independently planned and organized an international fragrance conference in Italy for over 500+ attendees.

• Efficiently managed the planning process of two properties in the UK and assisted with each project receiving planning permission approval.

• Coordinated with high-level executives in fast-paced environments while demonstrating excellent attention to detail and a high level of confidentiality with multiple tasks.

— Professional Experience —

Stellar Energy MENA Abu Dhabi, UAE

Office Manager & Executive Assistant Nov 2018 – Mar 2020 Provided administrative and secretarial support to the General Manager and team of a US-based energy solutions company.

• Arranged travels for the team, recorded meeting minutes, prepared expenses, and proofread reports.

• Maintained office efficiency by managing, planning, and implementing office systems, layouts, and equipment procurement.

• Provided support to the General Manager and business development team in the UAE, US and KSA.

• Collaborated with the BD team in proposal submittals and kept records for all meetings.

• Worked with the Global HR Director with the onboarding of new employees, coordinated training, maintained employee files, and emerging human resources tasks.

• Acted as the Document Controller for the UAE by tracking and recording all incoming and outgoing documents.

CPL Aromas Dubai, UAE

Personal Assistant Oct 2017 – Oct 2018

Provided administrative, secretarial, and sales support to the Group CEO and Director of a global fragrance company.

• Proactively implemented an effective way for various divisions/departments to collaborate better on work activities by introducing efficient collaborative tools and software.

• Coordinated appraisal sessions with the CEO and Global Director and ensured employees’ objectives were compiled and documented for reference.

• Coordinated travel, obtained visas, organized meetings, and made sure all meeting details were confirmed and communicated prior to travel.

• Singlehandedly organized a perfumers’ conference in Italy for 500+ attendees, which included negotiating contracts and discounts with vendors that came in 10% under the budgeted amount.

• Attended all meetings and recorded meeting minutes. Vanessa Akpofure

Elemento Group Dubai, UAE

Executive Assistant Apr 2015 – Jul 2017

Provided secretarial support to executive-level management of a UK-based property development company.

• Scheduled meetings, teleconferences, travel, and hotel bookings for executive-level management.

• Improved office efficiency by implementing the use of project codes for filing with the highest regard for confidentiality, organization and timely retrieval of documents.

• Maintained excellent communication and assisted the Senior Services Director and the Project Manager in the procurement and appointment of various consultants.

• Developed and maintained an alert system for project deadlines to ensure timely delivery of projects.

• Negotiated favorable terms and pricing agreements with consultants. TIEC Group Lagos, Nigeria

Executive Assistant Oct 2010 – Jan 2015

Provided administrative and sales support to the CEO and team of a UK-based education consultancy.

• Managed the diary of the CEO, coordinated travels, executed corporate meetings, managed office operations, and events.

• Reduced the company’s costs through the negotiating and signing of fifteen contracts with various service providers.

• Organized and attended meetings with Heads of School and actively contributed ideas to establish successful relationships.

• Worked with the sales department to create marketing materials such as invites, pamphlets, brochures, and banners for large-scale company events.

— Professional Development —

• Human Resources Diploma, 2020 Centre of Excellence Online Course

• Virtual Assistant Diploma, 2020 Centre of Excellence Online Course

• Business Writing and Editing for Professionals, 2019 Fred Pryor Online Course

• Microsoft Office 365: Excel Online Series, 2019 Fred Pryor Online Course

• Active Listening Skills to Improve Communication Fred Pryor Online Course

— Educational Background —

Bachelor of Arts, English Language

Covenant University, Lagos, Nigeria, 2010

— Technical Skills —

Technical Microsoft Office Suite, SharePoint, Outlook, Smartsheet, Office 365, Loadspring contract management.

Soft Skills Management, communication, organization, time-management, analytical thinking, strategic planning, attention to detail, adaptability & teamwork

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