Executive Assistant Office

HARSIMRAN KHANNA

Bur Dubai, Dubai, United Arab Emirates

Mobile:050******* E-Mail:***************@*****.**.** Best time to call: Any Time

PROFESSIONAL PROFILE

Desire to be a part of vibrant and leading organization and create footprints by utilizing the skills, knowledge and experience with a balance of hands-on experience in front desk, training and leadership responsibilities. Passionate, sincere and dedicated in approach and a versatile professional having an extensive experience of diverse projects. Proactive as an individual, who performs efficiently when introduced to challenges.

BRAVE SECURITY GUARD SERVICES L.L.C

Marketing Executive (Feb 2020 till Present)

Job Responsibilities

Establish contact with different companies for provision of office staff.

Support the Marketing Manager in delivering agreed activities.

Arranging Manpower from India as per the requirement of the clients in UAE.

Looking for prospective Clients.

Sunil Hitech Engineers Ltd.

Executive Assistant to the Chairman

Jan 2018 till July, 2019

Job Responsibilities

Planning & scheduling meetings and appointments.

Responsible for travel arrangements /Hotel reservations (domestic & international).

Making reservations for the guests in company’s guest house.

Reservations for cab bookings for out stations.

To arrange the conference/meeting rooms as per request, by setting up the projector for the meetings.

Good communication & smooth coordination with helper service, pantry, security, housekeeping.

Ordering bouquets for the clients as well as for the directors & senior management for events like Birthdays / Anniversaries.

Arranging the complete flow of the Birthday Celebration of the Employees held every month end.

Attending to the welfare of the clients whenever they visit the office.

Admin Profile

Managing & monitoring day to day administration function.

Ambience & Maintenance of the Office infrastructure.

Event Management & Office celebrations.

Maintaining coordination among the office assistants to ensure proper completion of tasks for the company.

All Cargo Logistics Ltd.

Front Desk Executive / Admin/ Executive Assistant

Aug 2016 till May 2017

Admin Profile

Attending phone calls, enquiries & requests and handle them appropriately.

Planning & scheduling meetings & appointments

Updating and maintaining extension lists

Preparation of meetings for Senior Management including ordering lunch, booking conference rooms, setting up projector or video conferencing units.

Handling travel arrangements for senior management.

Taking care of Travel vouchers & Other Expenses Vouchers of Sr. Management,

Handling Facility Management i.e. Security, Housekeeping & general office maintenance. Ensuring that cleanliness & hygiene specifications are met to satisfaction.

Identification of new vendors. Obtain estimates/quotations. Negotiation of rates & issuance of Work/Purchase orders.

Handling travel & hotel booking for staff.

Oversee vehicle arrangements.

Ensure all admin related vendor bills are processed on time. Verify invoices/bills and process the same.

Renewal of AMCs/Agreements/Contracts with vendors on yearly basis.

Printing of ID & visiting cards

To assist with formatting, typing, photocopying and scanning.

Co-ordinating with HR for annual events, birthday celebrations & ordering cakes & bouquets.

PAST CAREER TRAJECTORY

Karvy Stock Broking Pvt Ltd.

oDeputy Manager Admin / P.A. Dec 2015 –July 2016

DHL India Pvt Ltd(On Payrolls of Trident Staff Solutions Pvt Ltd )

oFront Desk Executive, Nov 14 –Nov15

Opex Global Services

oFront Desk Executive, Jan13 – Oct' 14

Guru Amar Dass Public School, Punjab

oFront Desk Executive, Dec’ 09 – Oct' 12

EXTRA CURRICULAR ACTIVITIES

Interested in listening to music and reading books

STRENGTHS

Excellent Communication skills.

Good organizational & time management skills

Ability to work under pressure and meet deadlines

DATE OF BIRTH

January 15th, 1980

SCHOLASTICS

Bachelor of Arts from Guru Nanak Dev University, Punjab, India – 1999

Higher Secondary Education from Punjab School Education Board, Punjab, India - 1996

TECHNICAL EXPERTIZE

Operating System: Windows XP/ Windows Vista/ Windows 7

MS Office: Word, Excel.

LINGUISTIC EXPERTISE

English (Overall above average in English aptitude)

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