Project Front Office

Tina M. Cox

Georgeot, Texas 512-***-**** ***********@*****.*** www.linkedin.com/in/tinacox10

SUMMARY

A Dynamic, highly-dedicated, and well-experienced Project Contract Coordinator with over 20+ years of and Executive administration experience in understanding Upper Management requirements, planning project schedules, and coordinating team activities. Adept at performing various administrative duties using excellent written and verbal communication skills. Key skills include:

● Extensive experience in project management from inception to project completion to meet client demands by coordinating tasks.

● Expertise in troubleshooting issues, deciphering problems and recommending possible alternative solutions.

● Capable of understanding project requirements, identifying scope and preparing appropriate schedules to complete it before deadline.

● Ability to perform administrative duties, including sorting mails, answering calls for handling inquiries, managing inventory, and preparing monthly reports.

● Working knowledge of project management software and various other computer applications such as MS Office Suite, Google Spreadsheets.

● Exceptional in critical-thinking with good decision-making, and problem-solving skills.

● Strong organizational and communication skills.

WORK EXPERIENCE

Pulte Homes of Texas, L.P ., Austin Texas

Project Contract Coordinator October 2013 - May 2020

● Assisting Project Managers in streamlining operations and accelerating project progress towards meeting strategic goals.

● Enter and maintain project budgets, cost - codes, schedule of values, budget re-alignments

● Review monthly owner pay applications for payment, including organizing support documents and reports

● Create, Process and Track Subcontracts, PO's, Work Orders and Change Orders

● Interacting with the team to troubleshoot project issues and suggesting possible alternative solutions to meet deadlines.

● Attending bi-weekly meetings to discuss project progress and further plans, and recommending timely resolutions for critical issues.

● Creating and maintaining comprehensive project documentation/ reports ensuring quality requirements are met as per the standards.

● Acting as the point of contact between vendors and the team to communicate project progress

● Performing various duties, including coordinating logistics, making travel arrangements for the team, and reviewing project reports.

● Manage and hire Property Management Companies, oversee my communities until turnover of communities from developer to homeowners and maintain HOA Board presence for Developer. Jimmy Jacobs Construction, Georgetown

Project Contract Coordinator, January 2012 - October 2013

● Work closely with project manager planning projects and preparing documents

● Prepare financial and progress reports and communicate information about these to relevant staff.

● Communicate requirements to relevant departments and employees to keep progress on track

● Performed general office support and administrative tasks as requested, including answering and directing phone calls

● Kept and maintained project files

● Monitored project tracking systems

● Enter and maintain project budgets, cost - codes, schedule of values, budget re-alignments

● Review monthly owner pay applications for payment, including organizing support documents and reports

● Create, Process and Track Subcontracts, PO's, Work Orders and Change Orders Coreslab Structures Texas (Inc.) Cedar Park, Texas Project Contract Coordinator, May 2000- June 2009

● Properly and time efficiently managing the paperwork for multiple construction projects.

● Communicating effectively with subcontractors and owners.

● Managing and tracking accounts receivable and accounts payable.

● Ensuring all the correct paperwork needed for a project start up / progress paperwork / completion is accounted for to and from owners and subcontractors.

● Coordinate and communicate efficiently between owners and subcontractors office staff to project management staff.

● Track budgets and maintain records and databases.

● Perform various Administrative duties on an as needed basis.

● Enter and maintain project budgets, cost - codes, schedule of values, budget re-alignments

● Review monthly owner pay applications for payment, including organizing support documents and reports

● Create, Process and Track Subcontracts, PO's, Work Orders and Change Orders CA Rasmussen Engineering, Valencia, Ca

Project Contract Coordinator, February 1998 - April 2000

● Maintain AR customer files, including setting up new accounts, requiring a basic understanding of contracts, pricing level, and various invoicing formats.

● Invoicing customers, matching invoices and investigating any discrepancies.

● Record payments and ensure they are correctly applied to customer accounts.

● Perform various backup duties in the accounting system (post cash, enter credit or debit memos).

● Investigate and resolve charge backs, payment discrepancies and refund requests.

● Work closely with Billing, Sales, and Operations.

● Enter and maintain project budgets, cost - codes, schedule of values, budget re-alignments

● Review monthly owner pay applications for payment, including organizing support documents and reports

● Create, Process and Track Subcontracts, PO's, Work Orders and Change Orders AV Neuroscience, Lancaster, California

Medical Biller, 1993 - 1997

● Front office handling of copays, electronic billing, denials, doing precerts, verification of benefits.

● Responsibilities include, but may not be limited to: Billing, Collections, Claim Status, Aging, Reconsiderations, Appeals, Denials, Underpayments, Corrected Claims, etc. Must be very aggressive with Accounts receivable follow ups.

Temporary Positions

City of Austin, Austin, Texas

November 2010- November 2012

● SMBR Division - Small Minority Business Resource Counselor - Certified businesses and businesses seeking certification with learning about opportunities

● Equal Employment Opportunity Commission Division - Administrative Assistant - Assistant the investigator in determining a discrimination has occured in the workfore or housing.

EDUCATION

Austin Community College

Business Administration Management and Real Estate Quartz Hill High Schoo l

CERTIFICATIONS

Notary

Business writing from the University of Texas

Computerized Accounting with Quickbooks

VOLUNTEER EXPERIENCE

Girl Scout Leader 1996-2005

Event Planner & Host 2016-2019

Charity Golf Tournament for Austin Angels

Committee member on Pulte Homes of Texas charity board

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