Executive Assistant Design Engineer

MW

OBJECTIVE

Eager to obtain a position as an administrative professional that will effectively use my business experience coupled with my experience as a middle school teacher.

SKILLS

I am a dependable, quick learning, dedicated individual that previous employers have recognized works well as a team or individually. My organizational skills have only increased over the years allowing me to be a successful teacher and administrative professional.

MONA WALLIS

OFFICE MANAGER ADMINISTRATIVE PROFESSIONAL

EXPERIENCE

ADMINISTRATIVE MANAGER/HR • SMART72

APRIL 2019 – CURRENT

Since moving to San Luis Obispo, I have established myself as one of the executive managers of a small business. I have a great rapport with employees in each area of the company. I have successfully navigated through the new laws and business practices during the COVID-19 pandemic. Other Human Resource responsibilities that I have are managing the Small Group Health Benefits by conducting monthly audits, open enrollment, adding new hires, and offering options for employees to choose the best health benefits plan. I also revise the Employee Handbook regularly so that the language is up to date and complies with new laws.

By applying my knowledge of accounting principles, I reconciled all business accounts (over 6 months past due). By organizing and restructuring the Accounting and Human Resources office I was able to make sure the company is currently in compliance. Within the first 6 months of employment, I conducted an annual budget meeting and have continued to meet the goals and expectations that were set. Weekly responsibilities that I perform are approving all timekeeping records, processing payroll for 45 employees, hiring, and terminating employees. I am the direct manager of the Accounts Payable/Receivable staff. I create and maintain the Daily Cash Flow report and Daily Accounts Receivable report.

In addition to the Air Conditioning, Heating, and Solar company, I used the same accounting practices for the Commercial Building company, Kendall Road, LLC. I manage all rent collections, accounts payable, and reconciliations.

MATH TEACHER (GRADE 7&8) • CUSD

AUGUST 2012 – JUNE 2019

Implemented a curriculum practice that increased student mastery of common core standards. Assisted the Curriculum Design Team in creating the current curriculum taught through the district for all 7th and 8th grade students – both general and advanced courses. Planned and instructed Mathematics using a wide variety of teaching aides, motivational and implementation strategies to engage students in active learning.

OFFICE MANAGER/HUMAN RESOURCES • TOTAL A/C, INC

MAY 2004 – AUGUST 2014

Direct executive assistant to the CFO of a multi-million dollar air conditioning contractor. Organized up to 40 new construction projects at a time. Responsible for all in-house bookkeeping responsibilities including, but not limited to payroll, accounts receivable, accounts payable and collections. Prepared monthly safety meetings for all employees. Responsible for organizing and efficiently running an office for one design engineer and a maximum of 24 air conditioning technicians and installers.

MARKETING REPRESENTATIVE • EQUIPMENT PARTS WHOLESALE JANUARY 2003 – MAY 2004

Marketing representative during the startup of a parts wholesale company for large industrial equipment. Responsible for organization, preparation, participation and completion of the 2003 American Rental Association tradeshow booth in Anaheim, CA. Developed and published first edition parts catalog. Responsible for fully developing a successful marketing campaign, which increased sales revenues 34%.

MARKETING COORDINATOR/ASSISTANT • PRINCIPAL FINANCIAL GROUP

MAY 2000 – DECEMBER 2002

Worked with a team that was responsible for recruiting activities, including career fairs at local colleges; also involved in conducting interviews for sales associate. Member of a planning committee that would hold monthly Retirement Planning Seminars.

Responsible for planning quarterly training meetings for new associates. Preparation, coordination and implementation of first annual Advanced Sales Forum in Las Vegas, NV including travel, entertainment and hotel reservations for 100 attendees.

OFFICE MANAGER/HUMAN RESOURCES • PITTMAN AIR CONDITIONING, INC

MAY 1994 – MAY 2000

Direct executive assistant to the CFO of a multi-million dollar air conditioning contractor. Organized up to 20 new construction projects at a time. Responsible for all in-house bookkeeping responsibilities including, but not limited to payroll, accounts receivable, accounts payable and collections. Prepared monthly safety meetings for all employees. Responsible for organizing and efficiently running an office for one design engineer and a team of air conditioning technicians and installers.

EDUCATION

SINGLE SUBJECT TEACHING CREDENTIAL, MATHEMATICS • 2011 • NATIONAL UNIVERSITY, FRESNO CAMPUS

Graduated with a total of 63 units and a 3.967 GPA

BACHELOR OF ARTS –PYSCHOLOGY/GENERAL BUSINESS MINOR • MAY 2000 • CALIFORNIA STATE UNIVERSITY, FRESNO

Graduated with a total of 118 semester units and a 3.32 GPA

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