Executive Secretary/Personal Assistant
Resume:
Daleen Fourie Kotze
**********@*****.*** • www.linkedin.com/in/daleen-fourie-kotze • Sun City • 082*******
My background consists of extensive experience in overseeing administrative and operational functions for executive-level Management and Company Directors. Backed by my superior communication and multitasking capabilities, I excel at providing organizational and time-management skills while driving optimal office efficiency and success with my positive and uplifting attitude. I utilize discretion and maintain confidentiality. I am a fast learner and quickly implement new procedures to maximize efficiency and productivity. I am the calm in the storm.
Interacting effectively with cross-functional departments to streamline operations and achieve business success in fast-paced environments. With my proven commitment to delivering the highest level of administrative support, I am well prepared to extend my experience of 21 years and outstanding record of service to your team.
Skills include:
•Efficient
•Discreet
•Organised
•Anticipate needs
•Time management
•Knowledge of MS Office Suite
•Prioritize workloads
•Communication written/verbal
•Stakeholder communication
•Relationship management
•Research
•Travel arrangements
•Work under pressure
•Self –motivated
•Interpersonal skills
Employment History
SUN INTERNATIONAL Sun City Dec 2018 to date
Sun City is a resort hotel chain and casino destination.
Role: Executive Secretary Hospitality & Security Manager
Diary planning and scheduling of appointments and ensuring efficiency of the Executive Office of the Hospitality and Security Manager.
Manage filing and review correspondence on a daily basis.
Arranging meetings including collation of briefing notes, conference registrations, room reservations and local travel.
Coordinating committee meetings, agenda’s and arrangements including teleconferences and minute taking.
Completing and balancing expense reports.
Establish and maintain relationships with third parties and vendors.
Handling and responding to guest complaints.
Creating purchase requisitions in IFS.
Coordinating timekeeping of team’s roster in Kronos.
Sourcing and ordering stationery and office equipment.
Contributing to the excellent reputation of the Executive Office through professional, friendly and respectful interactions internally and externally. Understanding cultural diversity with a great customer approach.
DISTELL Ltd. Stellenbosch Dec 2014 - Feb 2018
DISTELL is Africa’s leading producer and marketer of wines and award-winning alcoholic brands.
Role: Personal Assistant to Chief Financial Officer
Provide high-level administrative support to the Financial Director, including organization and administration of
Meetings. Setting up internal and external meetings, events and conference calls.
Extensive diary management, planning and scheduling of appointments.
Manage document flow, filing, safety and custody in the office of the CFO.
Working with internal and external contacts, including board members, dealing with a wide range of highly sensitive
Information under tight deadlines. Ensuring professional and timely dispatch and distribution of such correspondence.
Coordinating of travel, accommodation and flight arrangements for the CFO. Including application of visa.
Manage & control the CFO’s task items for the team to ensure timely adherence to deadlines.
Keep accurate paper and electronic records including Board Packs, and all documentation for tax accountability, insurance, corporate and personal billing, employee information and client contact detail.
Work with other Personal Assistants to prepare monthly Board meeting agendas and Board packs for distribution.
Creating purchase requisitions and Purchase Orders in SAP - Coordinate office purchases (stationary & equipment/furniture).
Reconcile monthly expenses.
Provide secretarial services to the executive finance team, collating information and documentation required for departments for audit purposes. Designing and creating PowerPoint Presentations for financial monthly meetings.
Arranging catering for special events.
Running personal errands for the CFO on an ad hoc basis.
ANTHONIJ RUPERT Wyne Franschhoek Jul 2013 – Dec 2014
The farm L’Ormarins belongs to Dr. Johann Rupert whom I had the privilege to meet.
Role: Personal Assistant to Managing Director
Diary management. Work with the Managing Director to manage his calendar and schedule (board meetings, wine tastings, regional office visits) including coordinating MD’s global and domestic travel itineraries.
Reading, monitoring and responding to the Managing Director’s email, preliminary drafting of correspondence on the MD's behalf.
Manage Director’s travel arrangements (including visas/accommodation).
Maintain Director’s office systems, including data management and filing, records of Director’s contacts.
Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.
Produce documents, briefing papers, reports and presentations for the Director.
Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers. Taking action points and writing minutes.
Reconcile monthly credit card and travel expenses.
Meet and greet visitors at all levels of seniority.
Planning and organizing events.
Organizing the Director’s personal commitments including travel or childcare.
ABI soft drink div of Sabmiller Rustenburg Jan 1999 – Feb 2013
ABI. Manufactures and distributes soft drinks.
Role: Executive Secretary/Sales coordinator
Maintaining the Depot Manager’s diary and assist in planning appointments, board meetings and conferences.
Handle confidential documents ensuring they remain secure.
Conduct research and prepare PowerPoint presentations or reports as assigned.
Meet and greet guests.
Coordinate daily sales report extracted from Margin Minder to monitor the team’s progress.
Respond to complaints from customers and give sales support when requested.
Compile monthly sales report for distribution to Head Office.
Manage and maintain the database in SAP – Creating new outlets and placing of cooler equipment in the trade.
Handle the tele-order system with accuracy and timeliness.
Inform clients of unforeseen delays or problems.
Monitor the team’s progress, identify shortcomings and propose improvements
Assist in the preparation and organizing of promotional material.
Managed the Nedbank Golf Challenge in 2006/2007 as Events Coordinator.
In-house Training:
SAP ERP
IFS Applications
Salient Margin Minder
Microsoft Office Suite Training: Word, Excel, PowerPoint and Outlook. Institution: Bytes Technology
References:
Shaun Wheeler
General Manager: Hotel Operations – Sun International
+72 626 7262
Lucas Verwey
Chief Financial Officer: Distell
Gary Baumgarten
Managing Director: Anthonij Rupert Wyne
Martin Pullinger
General Manager: Abi, soft drink div of Sabmiller
Other:
I have a great passion for Photography. During March 2018 and November 2018 I managed my own business,
She Knows Photography. Extensive knowledge of Adobe Photoshop. I’m also an animal person and love the outdoors.
Contact this candidate