Manager Executive Assistant

CURRICULAM VITAE

ASHA YOGESHA. KOTIAN Mobile: *6601849

Email: ***********@*****.***

To work in a challenging and reputed organization in an environment where honesty, hard work and positive attitude would be valued where I would perform a variety of duties and would further enhance my performance and responsibilities

Professional Experience

1.Presently worked as Execuitve Secretary to CEO Office in Dasco Ducting & Servicing Company from September 2019 to March 2020 on temporary basis.

2.Worked as a Executive Secretary to Director in Arabian Motors Group (Al Wazan) from April 2014 to September 2014.

3.Worked as a Executive Secretary to Chief Operating Officer (COO) in M/s. Tawasul Services Company, Kuwait, from January 2012 to March 2014.

4.Worked as a Executive Secretary to the General Manager’ in M/s. Tamdeen Group of Companies from October 2007 to May 2011.

5.Worked as a Executive Assistant to Executive Director in M/s. Arabian Gulf Mechanical Company from September 2005 – September 2007- Kuwait

6.Worked as a Secretay in M/s. Shaheen Al Ghanim Roads & Bridges Const. Co. - Kuwait from June 2002 to March 2005

Nature of Work Done

Secretarial Tasks

Provide secretarial duties as follows:

Ensure that all letters, faxes, emails, both incoming and outgoing, are passed on to the right personnel / department.

Review all incoming correspondence (mail/fax/email).

Follow up of correspondence or matters concerning the company’s business, be it with company staff or clients.

Maintain shared Contact List and Address Database

Organize/coordinate business travel arrangements with Human Resources.

When Manager/Director is away on business or leave, ensure all correspondence and the management of the Manager/Directors office is running smoothly. Ensure that all ORIGINAL documents are kept secured in the cabinet.

Maintain the files and Archiving of all the correspondence.

Prepare PowerPoint Presentations as and when required as per Manager/Director’s advice.

Ensure all VIP Flights are informed to the Manager/Director

Have a pleasant telephone manner.

Ensure that department secretaries are aware of meetings scheduled with the Manager/Director.

Keep the record of leave and travel schedule of all key staff for the information of the Manager/Director.

All leave and duty travel for department heads must be entered into Manager/Directors diary.

Receive and review all incoming emails meant for the Manager/Director's.

Respond to the incoming emails and send emails as per the advice of the Manager/ Director.

Action on instructions received from the Manager/Director and follow-up on action points on a timely manner.

Follow-up for responses to email faxes and letters sent out, both to internal and external parties on a timely manner.

To follow-up and receive feedback and reports from departments from time to time.

Projects

Be involved with various projects.

Ensure that all documents are maintained in an orderly manner.

Review the projects with the Manager/Director and inform concerned Managers of the developments.

Review of documents related to projects and to highlight the expectations and obligations.

Personal Details

Date of Birth : 31st October 1974

Nationality : Indian

Marital Status : Married

Academic qualifications

B.Com Graduated from Mumbai University

IT Skills

Microsoft Outlook

Microsoft Word

Windows 98, XP

Language Known

English (Read/Write/Speak)

Hindi (Read/Write/Speak)

Kuwait

Date: Asha Y Kotian

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