Logistics Coordinator/Warehouse In Charge/Sales Coordinator/Admin
Resume:
M
M MARY JANE E. PAPA
*************@*****.***
CAREER SUMMARY:
Proactive and highly skilled professional worked in a diverse office environment with proven strong interpersonal and communication skills with the ability to multitask & complete assigned job within deadline. Resourceful and trustworthy equipped with intermediate Microsoft office skills, utilized in preparing reports and documents and liaising with senior staff members and clients.
Over 7 years’ experience providing efficient secretarial, administrative, coordinator & logistics support to senior management. Able to work under pressure and successfully deal with competing demands while maintaining complete confidentiality with initiative to improve processes and working hard to meet team objectives.
RELATED EXPERIENCE:
POSITION : WAREHOUSE IN-CHARGE / LOGISTICS
PERIOD : August 03, 2017 to August 05, 2020
COMPANY : Al Mahbara Office Equipment Trading LLC (ALMOE)
ADDRESS : Office 102 – S2, Block C, Mussafah West-5, Industrial City of Abu Dhabi 1 (ICAD 1)
P.O Box: 32941 Abu Dhabi, UAE
JOB DESCRIPTION - WAREHOUSE IN-CHARGE / LOGISTICS
Manage the PRQ for new Sales Orders & ensures that all non-stock items were processed for procurement
Support the Procurement Department & Sales Team in PO follow up, status, goods ETA, keeping in mind committed schedules to clients.
Responsible for planning of releasing goods for deliveries, ensuring customer satisfaction.
Monitors stock control for annual auditing, warehousing, transportation, flow of goods as well as executed orders.
Performs regular stock taking and ensure counts are as per physical & system registry.
Liaising with suppliers, couriers, trucking facilities and other operational departments.
Point of contact for receiving goods, GRN/MRN creation & return of goods to supplier.
Coordinate with customers for entry/access pass, delivery location, timing & contact person for delivery.
Process & prepares Delivery Notes & Invoices. Responsible for the proper safekeeping or documentation archiving of all released DOs & Invoices annual auditing procedure, VAT reimbursement processing purposes & for easy access & retrieval.
Arrange same day deliveries whenever possible.
Prepare and update reports for upper management.
Regular update of transactions using Microsoft Excel, Real Soft & Epicor software.
Answering customer queries.
JOB DESCRIPTION – TECHNICAL COORDINATOR – October 15, 2018 – December 22, 2018
Act as the primary contact for all technicians for all technical installation / service job orders related matters.
Receives & logs all client request for trouble shooting, site survey, item inquiry, schedule for project installation.
Maintains logs for all technical & service related concerns and make sure they are all properly & urgently attended to at the earliest, advising the Manager for the same.
Responsible for Demo Request executions, coordination from delivery, installation & return to stocks to warehouse.
Maintains entry of all technical & service order in Real Soft system
Process item procurement for technical & service job orders. Making sure that stocks are all ready before project execution.
Manages installation & service job inventory GRN/MRN, delivery & invoicing.
POSITION : OFFICE ADMINISTRATOR / SALES COORDINATOR
PERIOD : August 11, 2013 to August 2, 2017
COMPANY : ALMOE AV PRODUCTIONS / RENTALS
ADDRESS : Hamdan St. Abu Dhabi, United Arab Emirates
JOB DESCRIPTION:
Support the Abu Dhabi Sales Team in customer service, order entry, and sales growth.
Receives and handles order inquiries via phone and email and coordinate and prepare quotations with the Sales Team using the Flex Rental System.
Responsible for the administrative tasks – stationary replenishment, petty cash management, schedules appointments & meetings and ensures smooth workflow within the department.
Monitor Sales Job Order entry and keep Sales Agents informed on the status of their Sales Orders.
Coordinates with clients & venues to get accurate contacts, schedule & related documents for access /entry, event show and pack down.
Ensures that all updates / changes / special details regarding an event are handled in a timely and efficient manner and is synchronized to Flex Rental system.
Prepares reports, presentations, proposals &general correspondences& documentations, such as bidding documents, schedule of delivery, show, pack down and other related matters.
Attends events & ensures that post event procedures& documentations are carried out properly & on time.
Ensures that confirmed Sales Job Orders are billed properly (includes monitoring of collections & follow up of payments).
Responsible / assist in the safekeeping/maintaining & updating of documents pertaining to a s specific project such as quotations/proposal/proposal revision, drawings/layout/floor plan, bidding documents, LPOs, invoicing, receipts & other documents related to the project.
Act as a Receptionist of the branch & PA/Secretary to the Business Development Manager.
Assist Sales Team in new client research &sales leads.
Assist in arranging hotel bookings/accommodation for crews.
POSITION : PRICING AND RESEARCH ANALYST
PERIOD : October 2010 - January 2013
COMPANY : US AUTOPARTS NETWORK (Philippines) Corp.
ADDRESS : Mandaluyong City, Philippines
JOB DESCRIPTION:
Performs price competitive analysis by conducting research on competitor sites and suggests prices based on the result of the analysis.
Responsible in reviewing or evaluating NEW and EXISTING Stock Keeping Units(SKUs) to ensure that they are competitively priced and are not selling below cost.
Provide assistance to other team members whenever needed.
Submit daily accomplishment report to the Sr. Manager.
POSITION : ADMIN, DATA-COM TECHNICAL SUPPORT DEPT.
PERIOD : 2003 - 2005
COMPANY : LIBERTY BROADCASTING NETWORK INC.
ADDRESS : Makati City, Philippines
JOB DESCRIPTION:
Responsible for the Administrative work for the department.
Monitors Inventories/Logistics of radios & other materials.
Manages/prepares requested materials/items (request for purchase) for project installation.
Coordinates with engineers for their fieldwork needs and field reports.
Monitors dispatch of engineers for fieldwork.
Attends to trouble reports (Alarms) of clients over the phone.
POSITION : TECHNICAL CLERK
PERIOD : 2001 - 2003
COMPANY : LIBERTY BROADCASTING NETWORK INC.
ADDRESS : Makati City, Philippines
JOB DESCRIPTION:
Directly reports to EVP and Assistant to the President.
Prepares and consolidates Alarm & Acknowledgement Reports on the overall backbone network of the company for the EVP.
Managed the company’s cellular accounts.
Prepares EXCEL reports for the EVP
Delegated by the EVP to handle the Carrier Relations for a month.
Act as a secretary to the Assistant to the President.
• Compose correspondences as per advice.
• Answers telephone calls and directs it to respective personnel.
• Receives deliveries or packages.
• Book trips to travel agencies.
SKILLS:
Proficient in MS Word, Microsoft Excel (eg. Vlookup & Pivot Table), Power Point, Intermediate Auto Cadd & basic Photoshop, knowledge in Document Control processes.
EDUCATION:
Rizal Technological University, April 2000
Bachelor of Science in Electronics & Communications Engineering
Board Passer April 2001
PERSONAL DATA:
Date of Birth : November 18, 1978
Civil Status : Married
Language : Fluent in writing and speaking English
Nationality : Filipino
Visa Status : Visit Visa for processing
Passport Number : P4599616A
Skype ID :
MARY JANE E. PAPA
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