Document Control Manager

CURRICULAM-VITAE

Naresh Kumar

OBJECTIVE:

My objective is to contribute to an effective work dynamic environment within any immediate workplace to this end. I endeavour to share my knowledge and abilities with others and develop my personal and professional skills.

STRENGTHS:

Goal oriented, confident, self-reliant and yet a team player, innovative, hardworking, perseverance, prompts learner new processes and able to deal with changed circumstances.

PROFESSIONAL SUMMARY:

A fully qualified Document Control Manager having 25+years of enrich experience in major capital projects within the Hydro Electric Power, Port, Airport, Tunnel, Highways, Infrastructure, and Residential & Commercial Building construction projects across multi-disciplinary teams and departments, I am familiar with all the procedures needed to keep records and logs of document retrievals in a modern business environment. I am well-versed in the updates, distribution and removal of documents from a system and competent with all security matters associated with securely held documentation. I also possess a wide range of administrative skills which include the ability to improve filing system, document coding, carry out of printing Technical drawings on plotter or assisting in the preparation of presentations and submissions. I am used to the major classification and organisation systems used today and I am seeking a new position that will help me to improve my career prospects.

KEY SKILLS:

Fully skilled with categorising, filing and retrieving documents in modern resource centres.

Familiar with the common software and retrieval programmes used today.

Able to take an orderly approach to keeping both physical and electronic documents, including the processes needed to discard obsolete records appropriately.

Proficient in using Document Management software and techniques as a Project Administrator.

Leads the document control functions, standardization, document control setup across multiple projects executed for Building & Infrastructure.

Possess good knowledge of engineering review cycle & document control processes, online data management & exchange with external parties.

On hand expertise in – documentation, correspondence management, archival & retrieval, engineering, construction, vendor documentation, operations & maintenance documentation / monitoring & coordination of DCC & DDC for improving documentation processes & systems in order to execute work process within stipulated time frame.

Exceptional relationship management skills with the ability to relate to people at any level of business and management.

PROFESSIONAL EXPERIENCE:

CURRENT DESIGNATION: MANAGER - DOCUMENT CONTROL (AIMS PROJECT)

Organization: Amrita Institute of Medical Sciences & Research Centre

Amrita Hospital, Mata Amritanandamayi Marg,

Sector-88, Faridabad-121008, Haryana.

Duration: 09.12.2019 to Present

Company Profile:

AIMS is 125 acres Institutional Development in Faridabad (Ongoing Civil construction by TATA Projects Limited), which includes 2000 Bed’s Super speciality Hospital, planned with 67 OT’s, 400 ICU’s & 8 Oncology Bunkers, Medical College, Nursing College, Research, Convention Centre, Auditorium and Residential Campus for Students, Non-teaching staff & faculty members.

JOB PROFILE & RESPONSIBILITY:

Develop strategy for Project Documentation in most effective manner.

Create templates for receiving/storing/issuing the drawings and project related documents.

Review and update project drawings/documents.

Distribute project-related control copies to the internal teams.

File documents in physical and digital records.

Retrieve files as requested by site team and management.

Manage the flow of documentation within the organization.

Maintain confidentiality around sensitive information.

Monitoring as per Deliverable Schedule for drawings & submissions.

Statuary Drawings, Documents approval records & update register.

Green Building Related Documents (GRIHA) & Design Basis Reports of all disciplines i.e. Architectural, Structural, Façade, Landscape, External Development, Interior, MEP, Medical Services, Kitchen & Laundry etc.)

Copy, scan & store final version of GFC’s, Approved Shop drawings & As-Built drawings in system.

Maintain a record of Important Decisions & Communication related to project Coordination & implementation.

Tender documents, Approval Note, LOI & Contract Documents/ Agreements Record.

Material Approval Request Record.

Handing Over of documents and service manuals.

Responsible for organizing and conducting archiving & disposal of project documents as per contractual requirements & in-house procedures at the end of the project document life cycle.

DESIGNATION: DOCUMENT CONTROL MANAGER (DIAL PROJECT)

[Delhi International Airport Phase-III Terminal-1D Expansion]

Organization: Turner Project Management India Pvt. Ltd.

Udaan Bhawan, Opp. Terminal-3,

IGI Airport, New Delhi-110037

Duration: 21.08.2019 to 30.09.2019

KEY RESPONSIBILITIES:

Handling a team of 5 people.

To maintain the database management system by the company owned software (Aconex).

Technical documentation as received (for review, comments, information).

Documents Receipt, Issuing Transmittal and Filling as per requirement.

Receiving all relevant location documentation and ensuring that technical documents are stored properly and their efficient data storage/ filing systems.

Developing and maintaining an up to date efficient filing system.

Interfaces with all concerned Engineers to ensure the requirements of the documents for projects are properly handled and their outstanding and pending issues are resolved in timely manner.

Preparing the outgoing Transmittals (external) according to procedure for the team.

Receiving, distributing, filing and controlling of all the technical & commercial documents. Collecting, compiling and dispatching of Technical and commercial documents for pre-qualification of vendors/contractors and enquires.

Coordination with team allocating numbering system & filing as per procedure.

Notifying each department affected by documents changes.

To dispatch the required documents to site engineers and office.

To review the procedure of document controlling once in a month.

To prepare the feedback report once in a week.

To check the Transmittal after uploading the documents.

Notifying to status of each documents whether for Information or Review and Approval.

To ensure the issued document should reach only the concerned Engineers or Vendors.

All documents issued after signed of respective Engineers with coding stamped.

JOB PROFILE:

Coordinate and transfer documentation between companies, clients, consultants, vendors, and other stakeholders involved.

Implement and manage document control system (both electronic and physical filing).

Do quality check of the document before issue to Client and Contractor.

Maintain established document control and reporting standards, ensuring all procedures are used properly in processing the documents.

Maintain issue and distribute controlled copies of information (signed by Contractor / Client).

Develop Document Control Logs with status for each document.

Provide auditable trail for all incoming and outgoing documents, checking daily basis.

Maintains drawings, specifications, design records, correspondence, meeting minutes, supplier/contractor/consultant documents, user and training manuals, etc.

Oversee documents registration, all control issues, copying, and distribution, Initiate Workflow approval cycle process to the team.

Prepare status report for incorporation into Monthly Report and presentation for scheduled and ad-hoc meetings.

Perform periodic project documentation back-up and issues intra-company safe storage.

Lead and supervise team of document controllers.

Responsible for all document compliance related matters.

Issue Supplier documents – Material Requisition, Purchase Orders to Client for approval.

Issuing Overdue Reports on weekly and monthly basis.

DESIGNATION: SENIOR EXECUTIVE - DOCUMENT CONTROL (QUALITY)

Organization: Leighton India Contractors Pvt. Ltd. (Building Division)

2/F, Unit No. 205, Pioneer Square, Golf Course Extn. Road,

Sector-62, Gurgaon-122001, Haryana

Duration: 07.07.2008 to 01.07.2019

JOB PROFILE & RESPONSIBILITY:

Document Management:

To receive, register, store & distribute Tender documents in order to ensure all documents are up to date both as hard & electronically.

Ensure all drawings & specifications reviewed by the appropriate Manager through IDR (Inter Discipline Review) and Comments with the changes incorporated in all Revisions.

Distribute drawings & specifications to the sub-contractors and client.

Maintain Document & Status History & Generate latest revisions of documents & drawings.

Ensure efficient communication, immediate response to Design / Tendering / Construction related queries & timely transfer of Drawings / Documents in accordance with LI Procedures.

Pre-contract activity Tracking for approvals of Tender Submissions target.

Opportunity Pursuit Summary & Monthly Tender Report submission to the top management.

Master Document & Inter Discipline Review register update.

Management System Document updates, Circulating Company Procedures, Policies, Guidelines, Formats and updating register.

Control of Correspondences:

All Correspondence Filing in Share Drive & EDMS (INCITE /ACONEX).

Generate Document Numbering as per LI File Coding System.

Preparation of Project Manager’s Instruction (PMI), Request for Information (RFI) & Request for Proposal (RFP), Design Change Request (DCR), Daily Inspection Reports (DIR), Non Conformance Report (NCR), Sub Contractor Submittal Form (SSF), Letters, Work Method Statement (WMS) etc. as per Instructions from Concerned Manager. Correspondence & Transmittal register update.

EDMS Access Control:

Coordinate & Implement of EDMS (INCITE /ACONEX Set-up & Trainings).

Project Administrator role on EDMS system. Project invitations to the team & create Distribution groups. Project Directory / Distribution Matrix & Document Control Register update.

Share Drive Access Control:

Coordinate with IT Department to provide access to the user with approval of Quality Manager / Department Manager & update Share Drive Access Matrix.

Project Team Support:

Project Management System set-up @ site, Training and support. Coordinate with Project DC to provide latest revision of drawings, Design Calculations, Technical Specifications etc. Stock Register update for Plant & Equipment/ Formwork Materials from different project sites.

Internal Audit support to the team.

Archive Non-Current Documents:

Identify the Non-Current documents as per requisitions & labeling on boxes, Coordinate with IT, Quality & Administration Department to archive approved requisitions of each Department Manager with the date of destruction & Retention Period. Update Document Archive register. Process & Certification of Payment for outsource record management agency.

HANDLING PROJECT RECORDS FOR LEIGHTON INDIA

Strengthening & Widening of Existing 2-Lane Highway to 4-Lane Carriageway (44.43 Km) from Agra to Bharatpur Section of NH-11 at U.P. & Rajasthan – NHAI.

4/6-Laning of Indore to Khalghat Section (72.10 Km) of NH-3 at M.P. – NHAI.

Highway Tunnel Chenani-Nashri (9.2 Km) of NH-1A at J&K – ILFS & ITNL.

Ramanujan IT Park Chennai – TRIL

Mechanization of Coal Handling Facility & Up-gradation of Cargo Berth at Vishakhapatnam Port

Development of Multipurpose Berth at Paradip Port

Wave City Centre, Noida – CHADHA GROUP

Alliance TRITVAM Kochi, Kerala – TRIF

Earthwork Package at Hyderabad – P&G

The Camellias, Phase-V, Gurgaon – DLF

Golf Course Structures Gurgaon – DLF

Serendipity Alliance BKC Mumbai – FORUM

Esplanade Alliance Bhubaneshwar Mall – SRPL

Lulu Grand Hyatt & Convention Center, Kochi – LCECPL

Maker Maxity Alliance Hotel & Membership Club, BKC Mumbai – Maker Group

Radius X BKC Mumbai – Radius Developers

Aarohan Residential Towers, Gurgaon – Vipul Ltd.

Pioneer Park Remaining Works Packages, Gurgaon – Pioneer

Radius One Central Avenue Santacruz Mumbai – Radius Developers

IKEA Retail Outlet Hyderabad – IKEA

OMG Project Sector-129 Noida – Bayaweaver Ltd.

Vrindavan Project, Nepean Sea Road, Mumbai – Reliance Ltd.

DESIGNATION: DOCUMENT CONTROLLER (ADMINISTRATION)

Organization: SNC-Lavalin Engineering India Pvt. Ltd. (Power Division)

Radisson Commercial Plaza, 3rd Floor, Wing -B,

National Highway # 8, Mahipal Pur, New Delhi -110037.

Duration: 12.09.2005 to 07.07.2008

JOB PROFILE & RESPONSIBILITY:

Handling all type of office correspondence, Documentation, Receipt / Dispatch (Letters).

Downloading & Sending of emails through Microsoft Outlook Express / Eudora.

Identification of all incoming & outgoing documents, making legible copies as required for Record.

Filling Documents & Distribution of E-mails & Other documents.

Typing Letters, Internal Memos, e-mails & Report’s matters.

Maintaining a Library for Books, Company Profile, Annual Reports, Proposals, Bid Documents, Detailed Project Reports, Drawings & I.S. Codes etc.

Making & Issue of Identity Cards to the staff.

Stationery/Pantry Items Receiving, Issue, Control & Purchase Order to the Suppliers.

Keeping Record as Softcopy in Computer System /CD’s of Data Backup & Different Software.

Scanning and Operating of Comb Binding, Fax & Photocopy Machine.

Service & Maintenance of Office Equipments.

Receiving / Making Telephone Calls & Updating Palm Desktop Address Book.

Collected Sediment & Discharge Data of Bhagirathi River at Maneri Dam for Bhairon Ghati HEP.

Hydrological (Discharge) Data Entry of Teesta & Lachen Chu River for Lachung HEP.

Gauge & Discharge Data Entry of Siyom River for Tato-II HEP

Submitted Proposal for Consultancy Services to Bhakhra Beas Management Board, Chandigarh.

Submitted Bid Documents for Parbati-III HEP (4X130MW) to NHPC Office, Faridabad.

HANDLING PROJECT RECORDS FOR SNC-LAVALIN

S.NO.

PROJECT NAME

CAPACITY

CLIENT

1

CHAMERA-II H.E.P.

300 MW

NHPC

2

KASHANG H.E.P.

243 MW

HPSEB

3

BHAIRON GHATI H.E.P.

381 MW

UJVNL

4

CHILLA H.E.P.

177 MW

UJVNL

5

LACHUNG CHU H.E.P.: (i) Thangchi Lachung, (ii) Bhimkyong & (iii) Bop H.E.P.

271.5 MW

PCL

6

SINGOLI BHATWARI H.E.P.

99 MW

L&T

7

TATO-II H.E.P.

700 MW

REL

8

ALAKNANDA H.E.P.

300 MW

GMR

9

GONGRI H.E.P.

90 MW

PEL

10

SASKANG RONG H.E.P.

7 MW

PEL

11

ROPA H.E.P. (60 MW)

60 MW

PEL

12

CHHATRU H.E.P.

108 MW

DSCL

13

INDIABULLS HEP’s:(i) Papu,(ii) Pichang,(iii) Tharang Warang,(iv) Sepla,(v) Phangchung

190 MW

IBPSL

14

KUTEHR H.E.P.

260 MW

JSW

15

CHANJU-II H.E.P.

17 MW

COSMOS

16

NAYING H.E.P.

1000 MW

DSC

17

BAJOLI HOLI H.E.P.

180 MW

GMR

18

SETI PUMP STORAGE SCHEME

_

NEPAL

19

SHIPSHAW H.E.P.

_

CANADA

DESIGNATION: STORE-KEEPER (ELECRO-MECHANICAL DEPT.)

Organization: Jaiprakash Associates Ltd.,

Vishnuprayag Hydroelectric Project (4X100 MW),

Vishnupuram, Marwari Colony, P.O.- Joshimath,

Distt.- Chamoli, Uttaranchal - 246443.

Duration: 02.05.2005 to 12.08.2005

JOB PROFILE & RESPONSIBILITY :

Handling Tools & Plants Equipments.

Stock Maintain & Inventory Control.

Prepare Material Indent & Purchase Request for approval.

Exposure on road transportation problems to deliver heavy equipment’s.

Received Imported Consignment of Alstom France from Mumbai Port through M/s. Classic Clearing/ Forwarding & Scorting of Trailers (U.T.C. & R.R. Transports) for Successful delivery at Project site.

Material Loading & Downloading at Project Site.

Instruction on Handling of Material by EOT & Other Cranes.

Arrangement of Safety & Security.

Coordination with Sub-Contractors (M/s. Purvanchal Engg., M/s. LLoyd Insulation etc.).

Daily Material Receipt Report.

DESIGNATION: STORE-KEEPER (ELECRO-MECHANICAL DEPT.)

Organization: SNC-Lavalin Acress /Inc.

Chamera Hydroelectric Project Stage -II (3X100 MW),

Kariyan, Distt.-Chamba, Himachal Pradesh-176310.

Duration: 19.10.2002 to 28.02.2005

JOB PROFILE & RESPONSIBILITY :

Material Receiving & Distribution (Imported & Indigenous).

Prepare Material Requisitions & Purchase Request for approval.

Materials Inspection & Report (Physical Verification).

Maintain Ledger & Record Keeping.

Inventory Control.

Arrangement of Safety & Security.

Material Loading & Downloading at Project Site.

Instruction on Handling of Material by E.O.T. & Other Cranes.

Keeping Record of Containers for different packages.

Coordination between Corporate Office / other Consortium Partners (J.I.L., ALSTOM, G.E. etc.) & Sub-Contractors (i.e. Purvanchal Engg., Lloyd Insulation, Siya Ram Engg., Brightflow Engg. etc.).

Handing over of Spare Parts for all the Equipment to the Client (N.H.P.C.).

Handing over of Deficient Items for all the Equipments to the Client (N.H.P.C.).

Reconciliation of Material Issued to Sub-Contractors (Internal Audit of Store).

DESIGNATION: ASSISTANT MANAGER (ADMINISTRATION)

Organization: Shanti Sports Club of India Ltd.,

Sector D, Pocket -7, Vasant Kunj,

New Delhi -110070.

Duration: 24.07.1995 to 18.10.2002.

JOB PROFILE & RESPONSIBILITY :

Labour Control (Company & Sub-Contractors).

Material Purchasing & Distribution.

Inventory & Record Maintaining.

Construction & Maintenance (Guest Houses, School, Tennis Stadium, T.T. Room, Billiard’s Room, Squash Court, Swimming Pool, Health Club, Banquet Hall, Garden & Fountains etc.).

House Keeping, Repair & Servicing of Office Equipment.

Organized Sports Tournaments & Cultural Activities.

Submitted Press Release document to the News Paper Agencies for Shanti Cricket Academy.

Work independently to facilitate group activities - Staff Mess Facility, arranging vehicles as per requirement, site inspections and monitoring and other administrative works.

Dealing with Members & Guests for the Booking of Different Functions.

Daily Work Progress Report.

Petty cash handling, Preparing Monthly Budget and Statement of Collections/Expenses.

Billing (Measurements of Works).

Club Security (Sports man, Ambassadors & Diplomats).

EDUCATIONAL QUALIFICATIONS:

S. No.

Examination Passed

Institution/ Board

Year

Division

Remarks

1.

10th

C.B.S.E.

1990

III

2.

12th

C.B.S.E.

1992

I

Distinction in Geog. & Pol. Sc.

3.

B.A. (Honors) Geography

DELHI UNIVERSITY

1995

II

EXTRA CURRICULAR ACTIVITIES:

13th To 16th Jan., 1994: Participated in a Training / Workshop on youth leadership, organized by All India Center for Advancement of people.

BODH - 1995: Participated in a General Knowledge Quiz Competition, organized by Delhi University Students Union.

4th June., 2010 World Environment Day Contest: 3rd Prize Winner of Painting Competition conducted on the Occasion of World Environment Day - 2010 by Leighton India.

13th Nov., 2013 World Quality Day Contest: 3rd Prize Winner of Painting Competition conducted on the Occasion of World Quality Day - 2013 by Leighton India.

PROFESSIONAL TRAINING PROGRAMS:

25th To 26th Feb., 2009: Participated in Incite Training (EDMS) for Sharing Information, Secure & Easy Uploading & Retrieval of Document with History (Internet-Based).

17th To 18th April, 2009: Participated in Think Inc. Training for Effective Communication (Business English) with Clients/ Contractors/ Sub-Contractors/ Vendors.

24th Sep., 2009: Participated in HSE Management System Training for Health, Safety & Environment.

1st July., 2010: Certificate of Completion for Safety Leadership Skills Training / Workshop for the Awareness of the Safety Polices at the work place.

8th July, 2011: Participated in Microsoft 2010 Professional Training for Basic Knowledge of MS Word, MS Excel & Power Point.

27th Dec., 2012: Participated in Strive for L.I.F.E Leadership Training for the Awareness of the Safety at the work place.

29th April, 2015: Participated in Aconex Training (EDMS) for Document Filing, Numbering, Work-Flows, Distribution Groups, Uploading & Retrieval with History. Sharing information in big Volume on Secure & Easy platform (Web-Based), Update Project Directories, Generate Reports. All the teams get updated at same time/ same platform at anywhere. Data Archiving on Project Completion.

9th & 10th Sep., 2016: Certificate of Completion for Advance Excel Training to use advanced functions of Excel-2010 to improve productivity, enhance Spreadsheets with Templates, Charts, Graphics, Formulas and Streamline to Operational work. Organizing & analyzing large volumes data, performing complex calculations more effectively.

1st & 2nd Jun, 2018: Certificate of Completion for Frontline Leadership Program to understand direct connection between an organisation’s strategy and its visible work. This program is designed to provide hands-on, real-world skills to create a positive, highly functional work environment, where Safety and Teamwork go hand-in-hand.

30thJuly, 2018: Participated in CIMIC Group Cyber Security Awareness Training to protect data secure and safe in filing system.

ACHIEVEMENTS:

Awarded Gold Coin and a Certificate of Appreciation for successfully completion of 10 years with Leighton family.

PERSONAL DETAILS:

Father’s Name: Shri. Mohan Lal

Date of Birth: 14.06.1973

Present Address: House No. R -1229, Mangol Puri, Delhi -110083

E-mail Address: ***************@*****.**.**

Tel Nos.: 011-********/ M. No. 997*******

Linkedin Profile Link: https://www.linkedin.com/in/naresh-kumar-33175138

Marital Status: Married

Nationality: Indian

Religion : Hindu

Languages known: Hindi & English

Computer Skill: Working knowledge of MS Office package, Outlook Express & Internet.

Operating systems: Window 95/98/2000/XP/Window 7/MS Office 2016.

Desktop Publication: Adobe Acrobat, Adobe Professional 7,8,9, Blue Beam.

EDMS System (Aconex / Incite Keystone/ Asite).

Hobbies: Reading, Painting, Music, Cricket, Billiards, Chess, etc.

Declaration

I hereby declare that the information presented above is true to the best of my knowledge and belief.

Place: New Delhi

Date: (Naresh Kumar)

Contact this candidate