Administrative Assistant Manager

JOAN TUANTE OBERO

Electra Street Abu Dhabi, U.A.E

Contact #: +971-*********

Email Address: **********@*****.***

OBJECTIVE

To enhance my working capacities, professional skills, business efficiencies and to serve my organization in best possible way with sheer determination and commitment. EDUCATION & QUALIFICATION

Bachelor Degree in Arts & Social Sciences major in Economics Sultan Kudarat State University

Tacurong City, Sultan Kudarat, Philippines

April 2007

WORKING EXPERIENCE

March 22, 2015 – Present Administrative Assistant / Project Coordinator & HSE Technical Assistant

Sound Environmental Consultancy & Studies

Abu Dhabi, United Arab Emirates

Overseeing and coordinating the day to day running of projects by assisting Project Managers and Senior Managers. Also involved in the development, updating and monitoring of business and action plans. Duties:

Administrative Assistant

Responsible for Administration Task as well as PA to the General Manager. Attends Kick-off meeting, Pre Bid Meeting to takes care of Minutes of Meeting (MOM) for every Project.

Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, reordering supplies & Making travel arrangements

Manage and handle the company governmental and administration requirements such as visa's & others.

In-charge to pre-qualified the company with ADNOC Group Companies, other government & private sector as well GCC companies.

In-charge to attend Supplier meeting & training with ADNOC Group.

In-charge to process staff/engineers CNIA/Security passes/Travel Card who will undertake the project/studies.

Good knowledge of invoicing and submission of invoice thru client online system and payment procedures.

Responsible for Online application with Environmental Agencies; OSHAD & Others.

Responsible for updating company record with clients & Government entities. Project Coordinator & HSE Technical Assistant

Assisting and supporting the Project Manager in their daily duties.

In charged for the report finalization such as report formatting and compilation.

Assist with project documentation, kept and maintained project files.

Ensuring that relevant management information is captured and analyzed.

Ensure all commitments are met in accordance to the goals and objectives of the project.

Providing project support to senior Project Managers.

Attend site visit meeting with Seniors or alone if required.

Reviewing the efficiency and effectiveness of service delivery.

Acting as administrative support to Project Managers and Directors on projects.

Communicate & meet the clients with regards for the project matter if required.

Involved in Coordinating projects from inception to completion. Keeping in close contact with key project members and decision makers.

Manage and coordinate change activities.

Assist with project closure activities.

Coordinate all relevant departments’ activities to ensure smooth flow.

In charge logistics support to the company

Experienced of Occupational & Environmental Monitoring in All ADNOC Refining Facilities with the guidance of Environmental Engineer.

Review the Tender Documents and Tender Submissions with ADNOC & Other private clients.

In charged to collect and to submit Documents to client.

In charged for proposal submissions both online & hard copies with ADNOC and others. List of Project Involvement:

- HSEIA for Block III Onshore Concession for ADNOC Onshore / Abu Dhabi Occidental

- Carrying Out HSEIA Operations for ADNOC Refining Facilities

- Consultancy & Professional Services for Occupational Exposure Monitoring II for ADNOC Sour Gas

- Nasr Full Field Development Project HSEIA for ADNOC Offshore

- Provision of Technical Audit & Services for Rigs and Barges for ADNOC Offshore

- HSEIA Review for All ADCO Assets

- QRA Study For Ruwais Industrial Area

- HSEIA Studies on Ghurab & Diyab Island Drilling Operations for ADNOC Sour Gas

- HSEIA Study for HD-10 Drilling Operations for ADNOC Sour GAs

- HSEIA Study for Drilling Operations in ZADCO Existing Facilities

- HSEIA for Bu Haseer Drilling Operations for ADNOC Sour Gas

- Expansion of Bab Gas Compression Project for ADNOC Onshore

- OHRA Studies for HQ & Accommodations for ADNOC Sour Gas

- Qusahwira Phase II Development Project for SncLavelin Canada

- HSEIA Studies on Diyab Field Drilling Operations for ADNOC Sour Gas

- HSEIA Studies on Falaha Field Drilling operations for ADNOC Sour Gas

- TOTAL ABK Existing Facilities HSEIA

- HSEIA for Al Yasat and Al Dhafra 3 D Seismic Surveys and Appraisal Drilling for ADNOC Offshore

- HSEIA for Block III Onshore Concession for Abu Dhabi Occidental / ADNOC Onshore Dec 14, 2010 - March 10, 2015 Secretary/Events Coordinator cum Accounts Assistant Cleopatra Party Organizing LLC

Abu Dhabi, United Arab Emirates

Secretary /Events Coordinator Duties:

Provided reception duties on behalf of the team, which involved providing face- to-face contact for visitors in a responsive and courteous manner.

Meeting and greeting visitors ensuring they are signed in and inducted.

Assisting and taking notes all the information of meetings of the Events Manager with the clients to create and finalizing their upcoming events.

Coordinating the events such as Corporate Event, Engagement, Weddings, Birthday Party and Company Family Day Out.

Directly Reporting to the Managing Director and General Manager.

Responsible for assisting company employees for the daily needs.

Responsible for coordination and booking travel arrangement.

Performs secretarial duties such as t yping letters and reports, scheduling meetings, recording, filling, sending E-mails, and retrieving information from the database and the like.

Receive phone calls and responded promptly in a friendly manner regarding all concerns and everyday queries from clients.

In charge to make the proposals / quotations as offers to the clients.

Responsible for following up the offer quotations/proposal to the clients.

Responsible to contact and follow up the suppliers.

Composes letters and memorandum of the Management

Process confidential and critical information of the Management.

Monitoring stationary stock and reordering when required Accounting Duties:

Receive and records all payments from the clients from time to time.

Salary entry and reconciliation.

Bank statement reconciliation.

Update and record all company expenses.

Reconciling petty cash.

Prepare and process invoices.

Issuing payment voucher and receipt.

In charge for preparing all checks payments.

In charge in all accounts payable and receivable.

Responsible for following up the clients for their outstanding payments.

Responsible for SOA of the clients.

Ability to work to tight deadlines.

August 2009 – September 2010 Sales Associates

LBC Incorporation

Paseo 3, Santa Rosa, Laguna Philippines

Duties & Responsibilities:

Receive and record's the amount that the customer send, receive and record all bills payments.

In charge of customers shipment.

Entertaining customer’s concern, phone calls and etc.

In charge for the reports for big company’s client every month like Yamaha motor, Isuzu sales company and bounty for chicken exporting.

June 25, 2007 – July 31, 2009 Administrative Assistant GS Option House for Autism and Learning Center,

Inc

Biñan, Laguna, Philippines

Duties & Responsibilties:

Receive and record payments from clients, students and other billing related activities.

Assist the Accounting Personnel in filling the records regarding financial matters.

Custodian of Petty Cash Fund it's recording and periodic of replenishment.

Responsible for the billing of client’s every month.

Checked and encoded teachers DTR.

Assisting client’s concern.

Receive phone calls regarding all concerns and everyday queries from clients.

Responsible for the inventory of school materials and equipment.

Accounting, administrative and clerical works that will be assigned by the Administrator and Accounting personnel.

Experienced working knowledge in Peachtree the standard accounting software.

Performs secretarial duties such as typing, recoding, filling, sending E-mails, retrieving information from the database and the like.

Composes letters and memorandum of the Directress.

Process confidential and critical information of the Directress. MAJOR STRENGTH

Customer oriented

Flexible attitude & flexible working in a team

Capable of working under pressure

Excellent telephone manner

Self motivated & proactive

Accept and adhere to the need for strict confidentiality.

Computer literate (MS-Word, Excel, PowerPoint, Outlook, Internet and Emails) PERSONAL INFORMATION

Date of Birth: June 12, 1986 Religion: Roman Catholic Place of Birth: Tacurong City Sultan Kudarat, Philippines Height: 5’ Age: 33 years old Weight: 60 kgs.

Gender: Female Citizenship: Filipino

Speak Language:English, Tagalog, Ilonggo Civil Status: Married Visa Status: Employment Visa (Transferable)

Contact this candidate