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Office Front Desk

Location:
Sharjah, United Arab Emirates
Posted:
August 13, 2020

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Resume:

IHAB IBRAHIM

Mobile: +971-*********

Email: *******@*****.***

PROFILE

Senior Public Relation professional with over 20 years of exceptional track record in providing government related services to various industries and sizes of organization. Committed, result and people–oriented with strong background in rules and regulations from government entities.

Seeking further challenges in Public Relation.

WORK EXPERIENCE:

Al Rajhi Construction L.L.C. – Dubai, United Arab Emirates

Sr. Public Relation Officer

August 2007 to date

Duties and responsibilities:

Accustomed to rules and regulations in Labor and Immigration, update on latest developments and conveyed to Human Resources Department.

Collect and give regular updates on all work and migration standards from the government offices to keep the HR office well informed for any changes in procedures and rules.

Submit, follow-up and gather all new work and business visas to guarantee that the visas are handled and processed on time.

Renew, update and keep up all workers and their dependents’ visas and work contracts on time to guarantee that organization’s records are up to date in the labor and Immigration Departments.

Send notification to employees on required documents before their visa expires.

Makes sure all business and trade Licenses are updated, follow-up official approvals and permits, to prevent unnecessary violations.

Undertake all the activities for official submission / collection of application approval and timely processing of various legal documents.

Accurately prepare and process required legal documents like rent contract attestation in government agencies such as Ministry of Economic, Ministry of Finance, Customs, Court, Chamber of Commerce, Traffic Department and Municipality.

Maintain and update expiry/renewal of visas, labor cards and passports.

Arranged Legal translation of documents as and when necessary.

Obtained the required budget for administrative work and control appropriately to ensure smooth delivery of work.

Liaise with Department of Development for registration of business until collection of business license and all other commercial permit requirements.

Represent the Company at locations such as the Police Stations, Airports, Hotels, Embassies, Ministries/Municipalities & other significant Departments and Authorities & in accordance with services such as mobile & landline phone services (connections/disconnections/repairs), mail, electricity and other utilities as required.

Collect and provide periodical updates from the government authorities on all Labour and Immigration rules to keep the HR department abreast of the changes in the rules and procedures.

Registration process and renew for all the company’s vehicles

Deal with general enquires regarding PRO functions promptly and efficiently to enhance the level of department service.

Provide service, support and assistance to new and existing employees on their requirements such are driving license, liquor license, car registrations, accommodation and legal requirements to ensure that PR services are provided as required.

Prepares and submit requirements for Company qualification with Government and Private Companies such as RTA, Nakheel etc.

New Horizons LLC, - Dubai, United Arab Emirates

Sr. Public Relation Officer

March 1999 – August 2007

Dubai, U.A.E.

Duties and responsibilities:

Supervised junior public relation clerks. Exposed to various government entities in facilitating the legal documents required for smooth running of the day to day business.

When the need arises, represent the company at different offices like Airport Embassies, Police Station, Ministries/Municipalities and other government Departments.

Deal promptly and productively on general enquiries about PRO functions

Assist the office in determining any issues identified with organization vehicle registration and renewals

Acquire visas from different Embassies in UAE for staff members for business related travels

Knowledgeable enough on the process of getting residency permits etc.

Processed legal documents i.e. visas, health cards, social security etc.

Maintained and arranged renewal of company licenses from various government entities

Uphold close coordination with each department in solving issues on legal documents.

Al Mazrooi Group

Public Relation Officer

July 1996 – February 1999

Dubai, U.A.E.

Duties and responsibilities:

Custodian of legal documents of the company.

Collated required documents for visa processing, attestation or renewal.

Arranged for typing application forms.

Obtained authorized signatories for legal documents due for processing.

Performed government related services to the company as and when required.

Collect and give regular updates on all work and migration standards from the government offices to keep the HR office well informed for any changes in procedures and rules.

Submit, follow-up and gather all new work and business visas to guarantee that the visas are handled and processed on time.

Renew, update and keep up all workers and their dependents’ visas and work contracts on time to guarantee that organization’s records are up to date in the labor and Immigration Departments. Send notification to employees on required documents before their visa expires.

Makes sure all business and trade Licenses are updated, follow-up official approvals and permits, to prevent unnecessary violations.

MAB

Front Desk Reception

February 1994 – May 1996

Alexandria, Egypt

Duties and responsibilities:

Focal point of contact.

Directed visitors to concerned personnel.

Maintained a timely dispatch of documents/information to staff.

Skills

Good inter-personal and communication skills.

Report writing and presentation skills

Effective communication skills in English and Arabic.

Supervisory skills

Planning and organizing skills

Organizational awareness

Reception and adaptation to change

Problem solving and dispute settling.

Timely handling and tracking of files on a case by case basis.

Good understanding of protocols and procedures to be compliant with UAE regulations and requirements

EDUCATION:

Certificate in Business Administration

Tahrir Business School

Alexandria, Egypt

Year 1987

PERSONAL:

Date of Birth : 05 September 1969

Nationality : Egyptian

Civil Status : Married

Driving License : Valid U.A.E. Driving License



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