Executive Administrative Specialist

NADINE EGANA-ANTHONY Mobile 504-***-****

New Orleans, LA 70006 **************@*******.***

SUMMARY

Secure a position that will enable utilization of my skills and qualities to achieve excellence in my chosen profession. Endeavor to show improved results and meet new challenges through dedicated perseverance and education. SKILLS

• MAC & PC • SAP • Oracle • Procurement • NetSuite / P2P

• MS Office Suite • Budgets • Adobe Suite • PR & PO Mgmt. • SharePoint

• Acrobat Pro • A/P and A/R • Photoshop • Databases • Contracts/RFQs

• Dom. & Int’l Travel • MRP / MSRP • Concur • HRIS / Payroll • Human Resources

• QuickBooks Pro • SalesForce • Balance Ledger • Video/Audio Conf. • On/Off-Boarding

• Accounting

• AOPs

• Event Planning

• BOMs

• Training

• EACs / EAPs

• Design Reviews

• Product Inventory

• Marketing

• Contracts & Pricing

• Extensive and exemplary administrative specialist support to c-executives and management teams

• Comprehensive computer software system applications and hardware knowledge

• Maintain sales and product database, create and deliver quotes and invoices using SAP, Oracle, Hyperion, NetSuite, P2P, QuickBooks, QuoteWerks, SalesForce, SharePoint, Lotus Notes, MAS, Excel and ACT

• Create and maintain spreadsheets, PowerPoint presentations, Excel spreadsheets and print collateral

• Financial accounting including statistical and analytical experience

• Finalize reports for distribution by mail, DVD, ftp, and website

• Support multiple telephones, document scanning, travel arrangements, expense reports, and conferences

• Execute and deliver multiple projects despite pressures and deadlines

• Dependability, confidentiality, integrity, excellent customer service skills

• Strong written and verbal communication skills

PROFESSIONAL EXPERIENCE

MEYER ENGINEERS, LLC / Engineers & Architects METAIRIE, LA (LAYOFF DUE TO COVID-19) Jun 2020 -

July 2020 Executive Administrative Assistant

HOST TERMINALS LLC / Avondale Marine LLC AVONDALE, LA (LAYOFF DUE TO COVID-19) Feb 2020 -

Mar 2020 Executive Administrative Assistant (Executive Support and Management, Department Planning)

• Primary daily administrative support to multiple senior executives and team.

• Coordinate domestic and international travel arrangements, integrating multiple meeting schedules and commitments. Plan and document details of trip itineraries. Complete expense reports.

• Maintain office inventory, all office supplies, process PO’s, Invoices, and Receipts in NetSuite.

• Maintain electronic calendars, correspondence, phone, and mail/email set-up for executive staff.

• Prepare reports, memos, letters, and documents, using word processing, spreadsheet or database software. Organize correspondence and meeting requests by level of urgency.

• Schedule and confirm appointments for clients, employees, or executives.

• Working in a fast-paced environment, and plan and facilitate offsite functions.

• Handle personal errands, be detail oriented and forward thinking. 2

FLUOR FEDERAL PETROLEUM OPERATIONS LLC (FFPO) NEW ORLEANS, LA May 2017 -

Nov 2019 Engineering Support Specialist (Office Management, On/Offboarding, Department Planning)

• Primary support for Life Extension 2 (LE 2) team including Project Manager (PM), Engineering Manager, Procurement and Project Controls Directors, seven Site Area Project Managers (APM), Risk and Change Control, Estimating, Project Controls and Project Engineering Managers (PEM), Project Engineers (PE) and supporting teams, consisting of 150+ employees including several off-site Account Executives

• POC support to PM, APMs, PEMs, and PEs under LE 2 and Department of Energy (DOE) action items, project review, program review, and weekly project meetings; prepared all PowerPoint briefings

• POC for coordination of activities and meetings between DOE, FFPO, LE 2, Strategic Petroleum Reserve

(SPR) Sites, Architect Engineers (AE), Project Controls, Procurement, Data Systems, and HR

• Serve as LE 2 Office Manager for both LA and TX offices; front-line contact for building services

• Administered Procurement contracts, records, invoices, meetings, and deliverables in SAP

• Designed implemented and managed the aspects of Life Extension 2 SharePoint site, including administration, creation and modifying admin-level access and roles

• Re-designed several SharePoint practices to create a more efficient, user-friendly interface

• Reviewed and developed various SharePoint sites, reports and communications for LE 2 team

• Managed and distributed LE 2 Model and Design Review packages, meetings, and invitations

• Confidential liaison to Human Resources and Personnel Security offices for the administration of all new hire HSPD-12 PIV Pre-Badge paperwork

• Created hiring and security package for all new hire applicants

• Traveled to affiliate sites to provide training and implementation of office solutions

• Created instructions and taught classes on SharePoint, Outlook meeting scheduling, and the Design Review process

• Governed and created a comprehensive Fire Hazards Evacuation Plan, including policy deployment, employee awareness, team checklist, and periodic fire drills

• Provided routine and complex deliverable services for management and team

• Prepared and distributed quarterly, monthly and weekly reports, deliverables, and work procedures

• Maintained departmental organization charts in Visio; kept contact roster accurate and up to date

• Worked closely with the management team to assure scheduling and project ran effortlessly among all business team members

• Administered APM's filing and records system. Distribute items timely to appropriate individuals

• Gathered requirements, designs, helped develop and test software for deployment to internal users

• Assure employees maintain current required annual training course

• Maintained, updated and published existing and legacy office procedures

• POC responsible for team troubleshooting, repairs, and technical support

• Schedule meetings, manage calendars, track action items, develop correspondence, screen visitors CARECREDIT Costa Mesa, CA

July 2014 -

Sep 2016 Senior Administrative Assistant (Office Management, On/Off-Boarding, Event Planning)

• As part of GE Capital / Synchrony Financial, provided exemplary administrative support to the Core Dental and Veterinary Sales teams of 150+ including senior executives and consisting of five teams: Corporate Relations, Strategic Partners, Alliances & Associations, Trade show Support, East and West Coast Sales Product Development Managers (PDMs) and Product Development Specialists (PDSs) across twelve (12) US Regions and Puerto Rico

• Processed purchase orders and invoices, in excess of $2M, via SAP, Oracle, and SharePoint

• Managed departmental budget, planning, analysis, and inquiries working with the Finance Manager

• Purchase Card and Expense Card Administrator ($100K each)

• Processed expense reports, monthly corporate card, and p-card expenses

• Provided event planning and coordination of all meeting events, BEOs, agendas, and materials as required for Annual, Quarterly Regional Sales, and Management Meetings 3

• Created complex PowerPoint presentations and Excel spreadsheets, charts, graphs and print collateral for Board of Directors, Annual Operating Plan, National, and Regional Sales Meetings

• On/Off-boarding of all departmental employees (company cars, computers, iPhones, iPads, etc.)

• Confidentially prepare Legal proposals, documents, and contracts for in-house attorneys.

• Managed and researched Charitable Grants program

• Prepared Domestic and International and travel arrangements for c-level executives

• Managed executive calendars, meetings, sales leads and referrals in SalesForce

• Supported teams on technology, tools, or systems used in their everyday working practices; support rollouts of key projects and initiatives, including annual consultant gift

• Provided tactical support on functional tools i.e. e-tools, internal processes and support central site

• Kept organization charts and departmental sales roster accurate and up to date

• Confidential support provided to Human Resources and Accounting

• Graphic Design support to marketing and branding NEi SOFTWARE INC WESTMINSTER, CA

Jan 2012 -

Apr 2014 Worldwide Sales & Marketing Administrator (Sales and Marketing, Database & Lead Management)

• Provide administrative support Worldwide Sales team to senior executives consisting of five teams: Domestic, Canada and International Sales, Marketing, Business Development, Tradeshows

• Maintain sales and product database, parts list, create and deliver sales orders, quotes, and invoices

• Manage and process purchase orders and invoices via SAP, QuoteWerks, and Quickbooks

• Create and maintain spreadsheets, PowerPoint presentations, print collateral, and correspondence

• Handle all incoming calls to Sales team including Domestic, Canada, and International

• Manage US and International sales leads and referrals

• Support Human Resources and maintain all personnel files with confidentiality

• Provide Accounting and Graphic Design support as needed ALLWEST ENVIRONMENTAL INC. SANTA ANA, CA

Jun 2011 -

Jan 2012 OFFICE MANAGER / GRAPHIC DESIGN (Office Management, Create/Assemble Reports, Graphic Design)

• Support Engineering Team in all aspects of office requirements including scheduling meetings, heavy calendaring, travel arrangements, expense reports, conference calls, and order supplies as required.

• Create and publish RFP’s and detailed physical due diligence reports for Environment Site Assessments, Chronological and Geographical Property Condition Assessments, Seismic Risk Assessments, and Asbestos, Lead Base, Mold Abatement and Assessment Reports, and HUD Structural Evaluations.

• Finalize all reports for distribution by mail, DVD, FTP and website portals.

• Weekly project management meeting and conference call. ROCKWELL INTERNATIONAL CORPORATION COSTA MESA, CA Sep 1985 -

Jun 2000 Executive Associate (Finance Administrator, Business Development, Graphic Design)

• Provide support to Corporate VP in Financial Planning, Business Development, and Budgets and Analysis team in budget planning, analysis, and data entry

• Procurement processes of purchase requisitions/orders, invoices via SAP, Oracle and Hyperion

• Managed departmental budget, planning, analysis, and inquiries working with the Finance Manager

• Research, track, and prepare stock reports and trends of specified ticker symbols

• Prepare complex PowerPoint presentations and Excel spreadsheets, charts and graphs for Board of Directors (BOD) Review and Annual Operating Plan (AOP)

• Read blueprints in Technical Automation/Illustration for creation of flight manuals artwork

• Prepare Domestic and International and travel arrangements for c-level executives

• Departments include: Financial Planning, Business Development, Contracts & Pricing, Payroll & Travel Services, Ombudsman, Charitable Grants, and Office of the Controller; Secret clearance 4

EDUCATION

May 2007 Associate Degree GOLDEN WEST COLLEGE HUNTINGTON BEACH, CA Business Management

CERTIFICATIONS

Oct 2015 Life Insurance Agent State of California GLENDALE, CA Dec 2010 Medical Billing & Coding Franklin Career College NORWALK, CA May 2005 Electronic Digital Design Golden West College HUNTINGTON BEACH, CA Mar 2003 A-Z Grant Writing Golden West College HUNTINGTON BEACH, CA AWARDS

• National Dean’s List, Nat’l Academic Affairs 2005

• Academic Honors, Golden West College 2003

• “Hidden Hero”, Seaside Community Church 2002

PROFESSIONAL ORGANIZATIONS

• National Association of Prof. Women (NAPW) 2016

• International Women’s Public Policy Assoc (IWPPA) 2014 VOLUNTEER ACTIVITIES

• Board Treasurer

- Gate Parent Advocates of Orange County (GPAOC)

- Grace Lutheran Parents of Preschoolers (POPs)

- Marina High School Wrestling (MHSW)

- Nanka Judo Yudanshakai (NJY)

- Harbor Judo Dojo (HJD)

• Graphic Design

- Seaside Community Church, Kids’/Women’s Ministry

- Council of African American Parents (CAAP)

- United States of America Wrestling (USAW)

- United States Judo Federation (USJF)

- International Judo Federation (IJF)

- Nanka Judo Yudanshakai (NJY

• Nursery Assistant

- One Hope Christian Church

PROFESSIONAL REFERENCES

• Greg Varacalli, FFPO Project Controls Director ****.*********@***.***.*** 513-***-****

• Nichelle Coles, CareCredit Assistant Vice-President ********.******.*****.**@*****.*** 813-***-****

• Diane Dunn Willard, DOE Civil Engineer *****.*******@***.***.*** 504-***-****

• Jeffrey Duggar, Personnel Security Manager *******.******@***.***.*** 504-***-****

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