Executive Assistant Manager

Minta Silvaggio

Cell: 917-***-****

************@*******.***

A highly organized, dependable and detail-oriented Office Assistant with over 20 years of professional experience.

PROFESSIONAL BACKGROUND

May 2019 –

Present RL West

Office Manager

Managing the Mooresville office for Ohio based property development company.

Assisting with all marketing campaigns for the local office.

-Lining up and organizing all promotional events for the year, including a concert series.

-Creating posters, updating company website and designing ads for billboards and magazines.

-Managing all logistics such as security personnel, stage set up and crowd control for all outdoor events.

-Hiring vendors such as bounce house, face painter, food and beer trucks, holiday characters, etc.

-Participating in all retail tenant meetings, assisting with tenant concerns and providing communications on upcoming property developments.

Responsible for day-to-day management of the corporate office.

-Purchasing office supplies, providing snacks and drinks for the break room.

-Meet and greet all clients. Answer and screen all incoming calls and assist with all inquiries regarding the property and retail space for lease.

August 2017 –

December 2018 Newell Brands

Office Coordinator

Supported the Human Resources team for the Consumer & Commercial Solutions Division.

Organized campus wide events which involved managing all logistics.

-Activities included sporting events at the Charlotte Knights. Working with ballpark sales manager to coordinate, tickets, food and beverages. Organized all employee transportation.

-Organized company holiday parties. Researched venues, negotiated pricing and catering. Purchased employee gifts, etc.

-Managing on-campus events, such as the annual Tailgate Party. Coordinating with division leaders to participate in company related themes/anniversaries. Organized vendors for tents, catering, and coordinated employee teams, games and prizes.

Crafted and distributed campus-wide email communications and calendar invites.

Managed CCS division org. charts and distribution lists.

Assisted HR with onboarding of new hires and off-boarding employees.

-Reached out to hiring managers. Contacted new hires with ‘Welcome’ letter detailing first day instructions.

-Set up onboarding meetings and processed I-9s through HireRight.

-Worked with IT for computer equipment, phones and ID badges.

Coordinated campus wide meetings and town halls. Arranged conference rooms and WebEx calls/meetings.

Meeting/greeting all visitors and new hires.

2012 - 2016 Compass Foodbuy

April 2016 – December 2016 Administrative Services Supervisor

Supervised the overall administrative operations of the company headquarters, occupying 4 buildings.

Safeguarding of 1,000+ employees by daily communications with security company.

Maintained active role on the Corporate Safety Committee and participated in all meetings.

Primary contact for external vendors, such as Janitors, Plumbers, Electricians, Contractors, etc.

Worked with property management, met with contractors to represent the needs of the company.

Set up vendors and contractors for repairs and maintenance. Processed invoices for payment through SAP

Handled associate complaints and concerns. Managed communications to corporate offices.

Managed copier leases for corporate and field offices.

Supervision of department staff. Communicated expectations, monitored and appraised job results. Coached and counseled where appropriate and enforced policies.

July 2012 – April 2016 Executive Administrative Assistant to CEO and Senior Management Team

Provided high-level executive support to the CEO, CFO and 4 senior managing officers.

Planned domestic and international meetings, travel logistics and booked reservations through Concur. Coordinated client meetings, conference space, catering and managed executive calendars.

Processed expense reports, reconciled P-card accounts through Payment Net and generated reimbursement reports. Logged incoming checks and submitted to lockbox.

Communicated on behalf of senior management team to corporate offices and field associates.

Purchased and managed office supplies and equipment.

Onboarded new associates, ordered new employee equipment, worked with HR & IT to align teams.

Ran summer internship program; interviewed candidates, managed intern placement with teams.

Worked closely with Administrative Services and IT department on new corporate developments.

Lead monthly meetings on long term office projects, such as workspace design, and changing office equipment.

Negotiated for office appliances such as refrigerators, coffee machines. Coordinated purchase and delivery.

Planned monthly All Associates meetings. Collaborated with senior management on details. Prepared manager presentations and Created WebEx link for external participants.

2011 - 2012 Campus Crest Communities

Executive Assistant to Chairman/Chief Executive Officer and Co-Founder

Provided high-level executive support to Chairman/CEO, Co-Founder and Executive team:

Executing a very full, ever-changing, time-sensitive work schedule for executives.

-Processed reporting documentations, including monthly & annual tax and earnings release information.

-Ensured signature and notarization requirements were met ahead of deadlines.

-Managed and created presentations for executives.

Managed executive’s schedules, screened calls, managed client meeting requests.

-Coordinated busy private flight schedules directly with pilots.

-Arranged ground transportation through FBOs, coordinated all other travel reservations while anticipating frequent schedule changes.

Assisted with large group events such as Horatio Alger Awards, Student Housing and NAREIT Conferences.

-Coordinated with hosts to accommodate meals, transportation, hotels, flights, etc.

-Ensured all executives were well informed of updates on conference agendas and meetings.

2007 - 2011 Wachovia Corporation/Wells Fargo Bank, Charlotte, NC

2008 – 2011 Executive Assistant to Treasury Services East Coast Sales Support Team

Supported East Coast Sales Leader, Division Sales Manager, 5 Regional Sales Managers and their direct reports:

-Generated regional managers weekly metrics reports. Tracked Treasury consultant’s pipelines on RMS.

-Uploaded weekly sales results, demonstrating regional key metrics and statistics.

-Streamlined Treasury sales projections process and generated forecast reports.

Managed monthly Strategic Planning events:

-Created & maintained regional team Org. Charts, team alignment matrix and FTE counts.

-Constructed monthly strategic reports for Treasury sales projections analysis.

-Organized the Treasury Management Awards & Recognition Program:

-Established process for team alignments to enable ease of tracking and accuracy.

-Issued ‘Truly Outstanding Performance’ (TOPs) awards, Best Shot awards and gift card awards. Processed all tax forms for Visa gift card recipients.

Coordinated various Treasury sales team offsite events:

-Created Powerpoint presentations and meeting materials for all events.

-Negotiated with venue Meeting & Events coordinators to determine meeting space and pricing.

-Arranged all flights, accommodations and ground transportation.

-Tracked actual expenditures against budget and submitted invoices for payment.

2007 – 2008 Senior Administrative Assistant to Structured Products Research Group

Supported 18 senior analysts:

Facilitated research presentation projects by creating charts and graphs specific to manager requirements. Proofed marketing materials for accuracy and for compliance with Wachovia’s guidelines.

Set up and orchestrated live meetings and conference calls.

Arranged all team travel reservations using Outtask/American Express Online.

Prepared & managed expense reports through (XMS).

1990 - 2007 Lehman Brothers, Equity Research, New York, NY

1994 - 2007 Research Coordinator to Senior Vice Presidents

Supported Senior Business Services and Senior Education Services analysts:

Generated and maintained financial models and industry databases to ensure accurate and current research for distribution to the Sales force and internal clients.

Built strong business relationships with large external clients (CEOs, CFOs & IR Directors), through frequent discussions regarding financial and company updates. Provided research reports with earnings release details; updates on conference calls, meetings and conferences.

Prepared, formatted and proofed research reports, organized company data and addressed compliance issues. Created charts/graphs for demonstration using Microsoft Word, Excel & Powerpoint.

Assisted with the development and research of marketing materials tailored to specific client needs. Prepared all presentations for conferences and client meetings.

Maintained client database using Client Relationship Manager (CRM).

Scheduled meetings, conference calls and maintained analysts’ calendars in iPlanner and Outlook.

1990 - 1994 Administrative Assistant to Senior Vice President

Supported Senior Financial Services analyst:

Maintained Account Relationship Manager (ARM) database for external clients. Managed account updates to provide company information to internal Sales force.

Organized and participated in client meetings and conference calls, and introduced clients to the bankers.

Contacted clients to obtain information for research reports and financial models.

Warley College of Arts and Technology, West Midlands, England - 1982 to 1985

George Salter High School - 1977 to 1982

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