Office Assistant

Andrea Herrera

**** ** **** *******, *******, FL 33025

T: 305-***-**** E: ******.**********@*****.***

Objective

To work in a challenging position with an organization that will utilize my skills to benefit mutual growth while achieving excellence and acquire experience.

Experience

GRS Community Management (Pembroke Pines, Florida) 06/2020 – Present Property Manager Assistant

Review applications for lease or purchase and request any missing information.

Create work orders, violation, notices and correspondence and follow up.

Units inspection before move-in.

Regular office duties, order office supplies, collect payments, make calls and receive calls.

Manage different portals and website for decal, water bill, property appraiser, sunbiz.

Input/update any information on CINC (tenants and homeonwers).

Coordinate maintenance staff in their day to day. Crystal Cruises (Miami, Florida)

Account Payable (Contract) 07/2019 – 03/2020

Process invoices for payment, be aware to make payments on time.

Reconcile vendor statements and accounts.

Communicate with vendors and purchasers.

Print invoices as needed.

Conway Mackenzie (Brickell,Florida)

Receptionist/Office Manager (Contract) 4/2019 - 7/2019

Regular office duties. Everything clean and organize, order office supplies.

General clerical duties. Make calls to the service for the different appliances as need it.

Greet visitors & clients. Answer the phone and direct to the right person. Serve the clients. FlexFunds (Brickell, Florida) 3/2018 - 2/2019

Administrative Assistant/Accounting Analyst

Responsible for accounts payables & receivables. Make invoices, be aware to make payments on time and receive payments. Send reminders to the customers for overdue payments.

Input the invoices & bills in QuickBooks from suppliers and customers. Register all the documentation relative to those bills.

Bank reconciliation. Checking account and credit cards account.

Payroll. Register all the contract labor from different offices out the country.

Regular office duties. Everything clean and organize, order office supplies.

General clerical duties. Make calls to the service for the different appliances as need it.

Greet visitors & clients. Answer the phone and direct to the right person. Serve the clients.

Support & Assist Accounting department & Human resources. Make reports relative to the budget, reports for different department as marketing. Help with the financial report. Caval Real Estate Management (Coral Gables, Florida) 6/2016 – 3/2018 Administrative Assistant

Responsible for accounts payables & receivables. Make checks to pay the vendors and receive payments from tenants.

Input/update all the information in Yardi (real estate/property management software). Input all the payment from the tenants and bills from the vendors.

Bank deposits. Make checks and cash deposit.

Regular office duties. Order office supplies. Setup the office clean and organize.

General clerical duties. Make calls to the service as need it. Errands.

Greet visitors & clients. Answer the phone. Serve the clients.

Support & Assist Management. Receiving calls for empty properties.

Special Projects. Make reports, filling, print and copies. SUNDECOP (Caracas, Venezuela) 2/2012 – 4/2014

Auditor

Auditing private companies to control prices and process fines.

Review invoices.

Control and price adjustment for Venezuelan National Superintendence of Costs and Prices. SENIAT (Caracas, Venezuela) 7/2010 – 9/2010

Internhip

Intern at the General Management of Customs and Tax Control.

Review containers cargo once arriving at the port, checking manifests and reporting findings.

Audit customs offices.

Education

National School of Administration and Public Finance, Caracas, Venezuela Bachelors of Science Degree in Customs and Foreign Trade, 2012 Norton High School. Exchange Student. 2006-2007

Coromoto School, Calabozo, Venezuela

High School Diploma, 2005

Additional Courses:

Bookkeeping level I, Miami Dade College.

Bookkeeping level II, Miami Dade College.

QuickBooks, Miami Dade College.

Skills

Strong organizational and detail-oriented skills. Well regarded for interpersonal, written and oral communication. Effectively handle multiple tasks simultaneously. Demonstrated ability to acquire and apply knowledge rapidly. Independent, works with minimal supervision and contributes to the team. QuickBooks online, Computer Experience, MS Office. Bilingual (English/Spanish). Dynamics, MXP, CINC and GVAULT.

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