Executive Assistant Marketing

Otis Sawyers

Bronxville, NY ***** • adf95s@r.postjobfree.com • 914-***-****

Executive Assistant / Project Coordinator

Skillful and dynamic administrative professional with demonstrated capacity to provide comprehensive, executive-level support.

— Key Qualifications —

Proven track record of accurately completing research, reporting, information management, marketing, and business-development efforts within time and budget requirements.

Adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives.

Highly focused and results-oriented in supporting complex, deadline-driven operations; identify goals and priorities and resolve issues in initial stages.

Proficient in Microsoft Office Suite, Outlook, Adobe Acrobat, Novell GroupWise, Oracle and Windows and Mac operating systems.

Professional Experience

Blue Realty Group, Inc. – Bronxville, NY

Real Estate Assistant (Part Time), 2018 to present

Provide diverse administrative functions, supporting all projects, marketing, sales and distribution processes. Juggles many responsibilities in demanding environment while maintaining excellent attention to detail. Keep agent informed about challenges and issues that need to be handled. Flexible in daily routine; ability to prioritize and manage shifting responsibilities.

Selected Contributions:

Oversee all listing files and listing marketing (brochures, flyers, open house materials, mass mailings, online marketing, etc.)

Coordinate seller listing sign instillation and removal at the appropriate times.

Maintain all websites keeping property and agent information current, ensuring all prospects have the most current information available.

Altice USA (previously CABLEVISION) – New York, NY

Coordinator, 2015 to 2018

Coordinate and provide executive level support across 5 executives. Serve as liaison between department heads as well as state and local elected officials while overseeing and directing multiple support functions that include calendar management, travel coordination, business correspondence, expense report preparation, meeting set up and monthly financial reports. Identify and resolve various inquiries, handle PEG-related requests for technical assistance, charitable organizations, regulations and constituents.

Selected Contributions:

Developed and manage extensive database of public and elected officials that included multiple forms of communication.

Significantly improved efficiency and accuracy and slashed redundancy by streamlining complex and detailed administrative and procedural processes.

Created PowerPoint presentations and adept in Excel spreadsheets with advanced macros and VBA.

Tasked with managing tracking, expenses, budgets, complaints and public affairs events.

Oversee and direct office supply/equipment purchase and inventory management with $75K valuation; partnered with up to 7 suppliers and collaborated with 35 staff for appropriate supplies and needs.

Cablevision – New York, NY

Executive Assistant, 2006 to 2015

Directed all administrative and project support efforts. Prepared paperwork for governmental contracts and developed charts/graphs based on relevant data. Managed invoicing and billing processes, along with management and disbursement of charitable contributions. Drove and provided support to varied and complex projects, including special events coordination and development of educational opportunities for high school students.

Selected Contributions:

Led Political Action Committee (PAC) employee donations for 8 consecutive years.

Forged and fostered relationships with elected officials, municipalities, charitable organizations and constituents and resolved issues within a timely manner.

Catalyzed customer service satisfaction levels through collaboration with field operations personnel, ensuring prompt follow-up and issue resolution.

Tasked with processing required filings and regulatory notices with governmental agencies.

Additional experience as Marketing Coordinator (United Hospital Medical Center), Police Officer (New York State Police), Leasing Assistant (Rockrose Development Corporation), and Petty Officer (United States Navy)

Educational Background

Master of Arts, Business Administration

State University of New York, Plattsburgh, NY

Bachelor of Science, Business Marketing and Management

State University of New York, Plattsburgh, NY

Contact this candidate