Manager Assistant
Resume:
Curriculum Vitae
of
Nobathini Thelma Kulati
PERSONAL INFORMATION
Date of Birth
Nationality
South African
Race
African
Gender
Female
Languages
IsiZulu, English, IsiXhosa, Afrikaans, Setswana, Sesotho, SiSwati, Xitsonga
Residential Address
Block D No 2 Phase Two
Alexandra
2090
Contact Numbers
011-***-**** (H)
********@*****.***
TECHNOLOGIES / SOFTWARE PACKAGES
MS Word
MS PowerPoint
MS Excel
MS Outlook
RMS (Kelly Group in-house)
Adapt (Accountants on Call in-house)
Bullhorn CRM (SET Consulting in-house system)
EDUCATION & QUALIFICATION
Year Completed
Qualification
Institution
Incomplete
Diploma in Media Studies
Boston City Campus
Incomplete
National Diploma in Human Resources
Witwatersrand Technikon
1996
Grade 12 / Matric
United Sisterhood Mitzvah School
Completed Courses
1997 – Certificate in Introduction to South African Film and TV Industry) – Topcast College
1997 – Certificate in Computer and Business English – Alexsan Educational Trust
CAREER CHRONOLOGY
Position
Company
Date
Recruitment Administrator
Fempower Personnel
Jun 2019 to Current
Payroll Officer, Recruitment Administrator and PA to CEO
Human Touch Recruitment
Jan 2017 to Feb 2019
Recruitment Consultant
SET Secondments
May 2016 to Sep 2016
Internal Recruitment Consultant
Professional Provident Society (PPS)
Oct 2015 to Dec 2015
Researcher / Recruitment Support
Kelly Group
Feb 2011 to Sep 2015
At home sought suitable employment
Period of Inactivity
Dec 2010 to Feb 2011
Business Process Administrator / Typist
(May 2010 to Dec 2010)
Branch Secretarial Administrator
(Jun 2008 to Apr 2010)
Kelly Group
Jun 2008 to Dec 2010
Administrative Assistant, Secretary and Call Centre Manager
Diamond Council Industry Secretarial
Feb 2008 to Jun 2008
Branch Secretarial Administrator
Kelly Alexandra
Jul 2007 to Feb 2008
Debtors Clerk Administrator and Data Capturer
Auto Trader
Jul 2006 to Jul 2007
Data Capturer
7i Management Consultants
Mar 2006 to Jun 2006
Receptionist
SAP South Africa Pty Ltd
Jan 2006 to Feb 2006
Switchboard - LBC Operator
SARS
Nov 2005 to Jan 2006
Switchboard Operator and Receptionist
Marriott Corporate Services (Pty) Ltd
Oct 2005 to Nov 2005
Receptionist
Jansen Cilag Pharmaceuticals
Sep 2005 to Sep 2005
Inventory Clerk Assistant
Cellular Services Logistics
Feb 2005 to Aug 2005
Cashier Permanent Casual
Pick 'n Pay
Oct 2004 to Jan 2005
Receptionist and Visa Office Assistant
Consulate General of Nigeria
Oct 2002 to Oct 2003
Assistant Director and Actress
Plumule Film and Theatre Organisation
Feb 2002 to Jul 2002
Financial Word Processor
Eskom
Oct 2000 to Dec 2000
Briefing Officer
International Telecommunication Union
May 1999 to May 1999
Project Coordinator and Office Administrator
Alexandra Youth Desk
Jan 1997 to Dec 1997
CAREER HISTORY
Company
:
Fempower Recruitment
Industry
:
Recruitment and Selection
Location of Company
:
Parktown
Period of Employment
:
Jun 2019 to Current
Last Position Held
:
Recruitment Administrator
Reporting to
:
Administration Manager
Duties
●Drafting / compiling adverts for open vacancies
●Logging incoming CV s / applications in the internal tracking system
●Liaising with internal and external contacts to arrange interviews across various mediums; example face to face, telephone
●Calling candidates to arrange interviews and provided with the relevant information to interview
●Conducting IITC and criminal checks, reference checks and verifications of candidates
●Responsible for following up on interview feedback
●Ensuring that all paperwork for the preferred candidate was sent to relevant personnel (Managers, payroll) for approval and compiled contracts
Reason for Leaving
:
Contractual role – Maternity relief
Company
:
Human Touch
Industry
:
Recruitment and Selection
Location of Company
:
Rivonia
Period of Employment
:
January 2017 to February 2019
Last Position Held
:
Payroll Officer, Recruitment Administrator and PA to CEO
Reporting to
:
Temp Desk Manager and CEO
Duties
Recruitment Administrator:
●Updated spreadsheets with new position
●Put together advert Consultant to check and make changes before RA places on website
●Sent candidates documents to complete, directions to our office
●Prepared interview packs for interviews
●Ensured that all relevant documentation was collected from the candidate: MS Word CV, copies of qualifications, HC documentation, ID, Payslip
●Took candidates fingerprints
●Typed CV in correct format and saved to relevant folder on shared drive
●Constantly cross-checked CV against candidate supporting docs (certificates, payslips)
●Gave feedback to candidates on a weekly basis
●Followed up on outstanding documents
●Sent candidates email interview confirmation with job spec, directions and prep document
●Processed forensic checks on candidate of choice
●Updated forensic check spreadsheet on shared drive
●Updated spreadsheets accordingly with progress on positions
●Housekeeping – filing, documents are saved correctly
Payroll Officer
●Collected timesheets and collate them into a house list (spreadsheet) prepared them for capturing
●Captured timesheets
●Uploaded new contracts on Payday system
●Processed UI19 forms and IRP5 forms and sent them to candidates as per their requests
●Captured, approved and authorized candidates’ timesheets
●Prepared and ran a provisional and error report on timesheet errors on Payday System
●Handled payroll queries
●Liaised with Finance Department regarding re invoicing and crediting of invoices
●Prepared missing timesheets report
Personal Assistant to CEO:
●Acted as a first point of contact: Dealt with correspondence and phone calls
●Managed CEO’s diary and organised meetings and appointments
●Booked boardroom and arranges refreshments
●Booked and arranges travel, transport and accommodation
●Organised events and conferences
●Typed, compiled and prepared reports, presentations and correspondence
●Managed databases and filing systems
●Implemented and maintained procedures / administrative systems
●Liaised with staff, suppliers and clients
●Collated and filed expenses
●Compiled and completed tender documents
●Managed stationery for the company
●Responsible for resolving printer and IT issues that staff had
●Managed groceries for the company
●Prepared quotes and sent to clients
Reason for Leaving
:
Retrenched – Company lost major client.
Company
:
SET Consulting
Industry
:
Recruitment and Selection
Location of Company
:
Woodmead
Period of Employment
:
May 2016 to September 2016
Last Position Held
:
Recruitment Consultant
Reporting to
:
Business Development and Senior Manager
Duties
●Sourced and screened CV’s and candidates
●Received job specs on behalf of clients
●Cold called and headhunted
●Conducted competency-based interview with candidates
●Liaised with clients regarding candidate interviews, placements and general recruitment matters
●Conducted reference checks
●Tracked progress of candidate & updated database
●Executed pre-screening and/or final phone/face to face interviews
●Reported weekly in regard to recruitment for progress update and further instructions
●Updated and deliver weekly metrics for assigned hires
●Developed a pool of qualified candidates in advance of need
●Research/ candidate consulting
●Built networks on candidate’s side
●Met and greeted candidates and escort them to interview/meeting venues
●Crisis management, if there was any problem with the logistics of the interview or assessment that was scheduled
●Provided feedback to candidates and clients.
●Scheduled On boarding meetings for new employees that will be starting at client
●Logistic emails were sent through to line and HR so that the relevant arrangements can be made before the employees start date.
●The Employees intake pack is submitted to the relevant department for processing.
●Sold and marketed candidates to colleagues and clients
●Used social and professional networking sites to identify and source candidates (LinkedIn and search portals such as Pnet, Career Junction, Careers24, Executive Placements and Career Web)
●Verified that all candidates are in possession of the relevant documentations (ID, Driver’s License and PDP)
●Ensured that references and necessary background checks are conducted
●Liaison with Kroll MIE regarding background checks
●Candidate management
●Database management for 1000 candidates
●Consultation job profiling and compilation of job specification
●Calculated hours and right schedule to pay candidates for temporary staff
●Ensured that orders are filled within the required turnaround time
Reason for Leaving
:
Contractual assignment ending September 2016.
Company
:
Professional Provident Society (PPS)
Industry
:
Financial Services ((Insurance and Investment)
Location of Company
:
Parktown
Period of Employment
:
October 2015 to December 2015
Last Position Held
:
Internal Recruitment Consultant
Reporting to
:
Senior Manager: Talent Management
Duties
●Coordinated psychometric assessments, interviews, risk assessments and criminal check
●Assisted with searching and qualifying of candidates for talent pools.
●Arranged parking and access into the building and booking rooms as per the interview requests, in keeping with the deadlines.
●Confirmed interview attendance with the panel, HR as well as the candidates.
●Advertised various roles through the SBSA intranet
●Sourced candidates using LinkedIn and Professionals Connect (Internal system)
●Prepared and compiled matrix report on prospective shortlisted and regretted candidates for the relevant Line Manager for the position
●Searched on PNet and Career Junction for professional and particular candidates that fitted the criteria that the Line Managers were looking for the position
●Screened shortlisted applicants telephonically, placed advertisements on Professionals Connect and LinkedIn
●Set up interviews with candidates and relevant Line Managers
●Compiled interview packs (candidates’ CV’s and standard interview questionnaires for the panel members
●Ran verification background checks on every candidate
●After the interview process, liaised with candidates regarding the outcome of the interview, prepared starter pack documents for successful candidate (e.g. Candidate’s contract of employment), logged call with IT and Facility Department to set up candidate’s computer, telephone and access card to the building.
Reason for Leaving
:
Initially it was a 1-month contractual assignment, but it was extended for 2 months and it ended.
Company
:
Adcorp Holding (previously Kelly Group)
Industry
:
Recruitment and Selection
Location of Company
:
Sandton
Period of Employment
:
February 2011 to September 2015
Last Position Held
:
Researcher / Recruitment Support
Reporting to
:
General Manager
Duties
Worked for different subsidiaries within the Kelly Group
●Accountants on Call, Kelly Professional Services and Premier Personnel.
Recruitment Support
●Administrator for 4 Senior Consultants
●Provided secretarial and administrative support services to Senior Consultants to facilitate smooth administrative operations
●Ensured that all incoming calls were answered within three rings and to take thorough, meaningful messages using the message pad and ensure that these messages were passed on to the relevant staff member
●Loaded applicant information onto (electronic database)
●Printed out list of candidates (contacted and not contacted using MS Excel)
●Ensured that all branch filing was kept up-to-date and completed on a daily basis
●Photocopied documents as and when required and ensured efficient control of incoming and outgoing facsimiles
●Typed and updated candidates’ CV’s and references accurately using standard format and ensuring good presentation
●Responsible for setting up interviews with Candidates and Clients visits
●Prepared and compiled files of prospective candidates for clients for handover to Consultant for interviews
●Searched on PNet and Career Junction for professional and particular candidates that fit the criteria that client was looking for the position
●Responsible for electronic diary management
●Captured candidates on internal database (RMS) and filed them accordingly (Alphabetical order)
●Updated hotlist on monthly basis
●Worked with and/or part of the other unit’s team when needed to provide administrative and secretarial support
●Running verification checks on each and every candidate
●Screened applicants over the telephone, placed advertisements on Pnet and loaded assignments and advertisement into system
Payroll:
●Collected timesheets and collated them into a house list (spreadsheet) preparing them for capturing
●Processed UI19 forms and IRP5 forms and sent them to candidates as per their requests
●Captured, approved and authorized candidates’ timesheets
●Prepared and ran a provisional and error report on timesheet errors on Paxsal Middleware System (Kelly Group Payroll System)
●Handled payroll queries
●Liaised with Credit Control Department regarding re invoicing and crediting of invoices
●Prepared missing timesheets report
Reason for Leaving
:
Retrenchments due to Company merger and restructuring.
Company
:
Period of inactivity
Period of Employment
:
December 2010 to February 2011
Last Position Held
:
Sought employment after being retrenched due to Company restructuring.
Company
:
Kelly Group
Industry
:
Recruitment and Selection
Location of Company
:
Sandton
Period of Employment
:
June 2008 to December 2010
Last Position Held
:
Business Process Administrator
Reporting to
:
Branch Manager
Duties
Business Process Administrator: Quality Centre (Kelly Group Shared Services)
(May 2010 to December 2010)
●Responsible for typing candidates’ CV into in-house system called Adapt
●Captured new and updated candidates’ CVs
●Responsible for reference checking on candidates
●Prepared management tracking statistics report on weekly basis
●Verified and requested candidate’s educational qualification, credit check, criminal check, Experian check with Kroll and ITC
●Called candidates to verify and requested information regarding their CVs
●Assisted Receptionist with switchboard and attended to walk in candidates with any ad hoc duties
Branch Secretarial Administrator: Accountants on Call (Subdivision of Kelly Group)
(June 2008 to April 2010)
●Loaded candidate’s CV into in-house system called Adapt
●Project co-ordination: ran entire response handling project, from interview until completion
●Captured new and updated candidates’ CVs
●Verified and requested candidate’s educational qualification, credit check, criminal check, Experian check with Kroll and ITC
●Called candidates to verify and request information regarding their CVs
●Assisted Receptionist with switchboard and attended to candidates with any ad hoc duties
●Ensured that all branch filing was kept up to date and completed on a daily basis
Reason for Leaving
:
Retrenchment. Division closed down.
Company
:
Diamond Council Industrial Secretarial
Industry
:
Jewellery and Diamond Council (Mining)
Location of Company
:
Johannesburg CBD
Period of Employment
:
February 2008 to June 2008
Last Position Held
Executive Assistant to CEO and Call Centre Manager
Reporting to
:
Chief Executive Officer and Admin Manager
Duties
●Managed a call centre for Members who needed information regarding new diamond licenses
●Scheduled appointments for members with the Industry Expert (Legal Advisor) with how to prepare a business plan, police clearance application and completing of new licenses application forms
●Provided members with information regarding the new State Diamond Trader (Government Parastatal laying laws for Diamond Traders)
●Phoned Councils’ members regarding proposed meeting dates and venues
●Prepared Board and meeting packs
●Prepared presentation for Members’ Annual General Meetings
●Organised meetings and called members to confirm their dietary plan
●Typed any relevant documentation that Diamond Council Chief Executive Officer required
●Handled all ad hoc responsibilities such as filing, faxing and posting
●Relieved Receptionist during her lunch breaks
●Whilst at reception area, welcomed members and referred them to an appropriate Department for their enquiries or assistance
Reason for Leaving
:
Temporary assignment through Kelly.
Company
:
Kelly
Industry
:
Recruitment and Selection
Location of Company
:
Alexandra
Period of Employment
:
July 2007 to February 2008
Last Position Held
:
Branch Secretarial Assistant
Reporting to
:
Branch Manager
Duties
●Typed all advertisement and ensured that they were submitted to the Marketing Department prior to the media deadline day
●Typed general correspondence as directed by the Branch Manager
●Ensured that the branch notice board was kept up-to-date:
●All announcements, such as those pertaining to flexi employee's holiday pay should be removed two weeks after the last date affected
●Ensured that all necessary paperwork pertaining to the UIF Forms, IRP 5 Forms, Provident Funds, Sick Leave Benefit and Maternity Leave Benefit and Notice of Termination of Employment is completed on behalf of the flexi employee, accurately and submitted timorously (As per standard operating process)
●Handed out timesheets to flexi employees who either collected them and from flexi employees who brought them into the Branch and ensured that they were securely stored in the timesheet file
●Provided candidates with refreshments when requested
●Ensured a clean, comfortable and welcoming reception area was maintained, so as to portray the professional image of Kelly
●Ensured that all branch filing was kept up to date and completed on a daily basis
●Photocopied documents as and when required and ensured efficient control of incoming and outgoing facsimiles
●Ensured that stocks of stationery and cleaning materials were replenished as and when necessary on instruction from the Branch Manager and to ensure that when goods were delivered that they were physically checked against the delivery note before signing
●Ensured that the office improperly maintained and brought any problems to the attention
●Ensured that both the quality of the service Kelly provided, and the satisfaction of client was treated with the utmost importance at all times
●Promoted Kelly generally and did everything possible to enhance its image
●Ensure that duties were carried out safely and in accordance with all company and legal requirements
●Ensured adherence to Kelly standard operating guidelines
●Assisted in ensuring the awareness of Kelly social responsibility plan
●Ensured that all invoices received, purchase orders were completed and prepared for sign off by the Branch Manager
●Worked in harmony with other employees of the Group
●Ensured that confidentiality in all Kelly matters was maintained
●Produced other information as required and carried out any other identified duties either directly or indirectly linked to the title of this position to meet the needs of the organisation
Reason for Leaving
:
Company relocated to Maponya Mall in Soweto and travelling was going to be too much.
Company
:
Auto Trader
Industry
:
Publishing and Advertising
Location of Company
:
Randburg
Period of Employment
:
July 2006 to July 2007
Last Position Held
:
Debtors Admin Clerk and Data Capturer
Reporting to
:
Credit Manager
Duties
●Captured credit notes on Sage Line 100
●Captured journals on Sage Line 100
●Credit vetting
●Received new credit applications, maintained a log on MS Excel and assessed the account
●Requested profile history of new customers from credit Bureaus (credit vetting)
●Submitted credit application form together with supporting documentation to Credit Control Manager
●Assisted Credit Controllers with printing, faxing and or posting of invoices or credit notes
●Assisted with folding of statements
●Assisted with the capturing of payments at month-end
●Assisted with banking every Tuesday after cashing up Reps
●Assisted Credit Manager and Credit Controllers with any other ad hoc duties
●Downloaded bank statements and loaded onto Excel daily
●Opened new customer accounts
●Helped debtors with reconciliation of accounts
●Processed invoices and credit card payments
●Coded payments daily which reflected on the bank statements
●Faxed letters of demand within the specified time period
●Prepared journals on accounts
●Checked that the invoices were charged as per rate card and specified contract rates
●Credited and re-invoiced invoices that were captured into the wrong accounts
●Prepared, processed and passed credit notes
●Responsible for banking on every Tuesday after cashing up Sales Reps money on a Monday
●Debt collection over the telephone and sent out statements, invoices and letters for outstanding amounts
●Processed weekly reports on unallocated cash report, outstanding payments report and credit notes and journal reports
Achievements
:
−Initially was employed as a Data Capturer but was promoted to a Debtors Admin Clerk after 3 months being with the Company. of a Debtors Clerk Administrator
Reason for Leaving
:
Temporary assignment through Kelly.
Company
:
7i Management Consultants
Industry
:
Management Consulting Firm
Location of Company
:
Morningside
Period of Employment
:
March 2006 to June 2006
Last Position Held
:
Data Capturer
Reporting to
:
Consultant
Duties
Assigned to South African Airways to audit Employees skills within the Industry and captured data / skills acquired by employees
●Captured invoices
●Captured client’s information on the system
●Responsible for filing documents alphabetically
●General administration duties
Reason for Leaving
:
Temporary assignment through Kelly.
REFERENCES
Referee
Company
Designation
Contact Number
Eugene Geldenhuys
Human Touch Communications
Temp Desk Manager
Salma Snyders
Set Secondments
Temp Desk Manager
Natasja Brits
Kelly Group (now Adcorp Group)
Administration Manager
Contact this candidate