Manager Office

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Prakash Francis DCruz

Contact Number: +971**-******* / +971*-*******.

Email Address : ******@*****.*** / *******.**@*****.*** LinkedIn ID : linkedin.com/in/prakash-f-dcruz-92117a15 Address : International City, Dubai, United Arab Emirates. To pursue a career which will challenge my intellect, my ambition to excel and my ability to endure ensuring continuous enhancement of my education and skills with an opportunity for mutual growth and advancement. An experienced Procurement Professional with a track record of defining and controlling the implementation of Procurement Strategies and Contract management which have realized significant process and cost reduction benefits through optimization of the supplier’s base into a select group of proven high-quality vendors and strategic partnerships.

• Competent in Computer Basics (MS Office-Excel, Word, Power Point, Outlook, Internet, ERP, Tally, SAP, Citrix – Navision, Horizon, Tejari).

• Extensive sourcing under Category Management model.

• End to End Management of Category in terms of procure to pay cycle.

• Good eye for detail, well organized, skilled in setting priorities.

• Strong interpersonal, verbal and written communication skills with English as first language.

• Ability to multi-task and work well under pressure to thrive on challenging works.

• Cross functioning initiatives for constant value addition.

• Vendor management and performance scoring.

• Strategic Sourcing.

• Global Vendor Sourcing & Cost Analysis.

• Procurement Management.

• Executive Level Negotiations.

• Supplier Continuous Improvement Programs.

Worked as Procurement Officer.

Reporting to Procurement Manager and Director of Procurement. Worked on Oracle Software – ERP Oracle E-Business Suite & Tejari. To source & procure goods and services (primarily in field of Events, Exhibitions, Real Estate, Facilities Management, Venues, Hospitality, F&B, Catering sectors) in accordance with the Departmental Policies & Procedures.

• Handled procurement and contracts for event related items (Graphics / Advertising Materials / Audio Visual system / Boom-lift / X-ray Machines / Exhibition Carpets / Exhibition Stands / Rental Furnitures

/ Tents / Barriers / MDF / Generators / Shell Schemes / Rigging / Natural and Artificial Flowers / Vehicles / Heavy Equipment Machinery, etc.)

• Experience in Facilities Management related items (HVAC / Electro-mechanical / Civil / Water proofing

/ Flooring / Painting / Bollards / Fences – based on technical scope of work)

• For Engineering stores – all inventory related items (Electrical / Hardware / Stationery / Information Technology / Emergency Medical Equipment’s / consumables etc.)

• Build and develop relationships with key manufacturers / suppliers and customers in Hospitality, Advertising / Events / Exhibitions / Engineering / Real Estate, etc. Objective:

Skills:

Work Experience:

Career Summary:

1. Company Name: “DUBAI WORLD TRADE CENTRE LLC” Dubai-UAE.

(Semi-Govt) (08 Dec 2013 – Aug 2020)

Biggest Regional Venue for Trade Exhibitions, Events & Services in UAE 2 P a g e

• To provide the best value based on a variety of technical and commercial considerations.

• Issue of Request for Quotations (RFQ), Request for Proposal (RFP) and the subsequent preparation of Quotation Evaluation Forms based on details provided on approved Purchase Requisitions.

• Conducting negotiations with the Vendors and the issue of Purchase Orders and Blanket Purchase Order Master Agreements in accordance with Departmental Policies & Procedures.

• Responsible for planning, developing and buying materials, parts, supplies and equipment’s in a timely and cost-effective way; while maintaining appropriate quality standards and specifications.

• Expedite delivery of the goods or commencement of the services as required.

• To use and fully understand the Oracle ERP online system for the receipt of Purchase Requisitions, uploading of documents, issue of Purchase Orders and calculation of savings.

• Sourcing suitable Vendors for goods and services that may be required for the Business Units.

• Identifying possible goods & services for approval by Manager and/or Director for including in the portfolio of Blanket Purchase Agreements.

• Liaise closely with Business Units to ensure that the correct goods and services are provided in terms of cost, payment terms, place, quality, specification, date, quantity and resolve any issues that may arise.

• Escalation of serious issues to P&C Senior Management and Vendor Relations. - Teamwork and learning from mentors within the Senior Management of Procurement, Contracts, Vendor Relations and Quality Management Teams.

• Managing of Procurement Projects as assigned by Managers and/or Head of Procurement Department which may include being part of a Tender Evaluation Committee (TEC) and compiling the documentation for Tender Reports for Contracts, BPA’s and high value Purchase Orders.

• Obtain best import and agency terms with the manufacturers / suppliers.

• Obtain best credit facilities, terms of payments and profit margins with the manufacturers / suppliers.

• Forecasting Procurement requirement based on future Events & Exhibitions. Worked as Purchase / Procurement & Events Executive. Reporting to Finance & Purchase Manager: Working on Citrix Software – Horizon & Navision. Looking after 5 departments purchasing / procurement activities related to events and hospitality.

• Handled Procurement of – Foods & Beverages / Event / Promotional / Media items, Advertising Materials, Race wears, Spare parts, Tires, Batteries, Fuel, Oil, Store racks, Containers, Consumables, Office supplies, Stationery items, Flight & Hotel Bookings, etc.

• To look after Foods & Beverages services for corporate client’s / race events including all procurement related to the event.

• To finalize the menu for catering with the end user and clients as a part of event management.

• Responsible for event planning / date management with the department and client.

• Make site visits with sales department and clients for the location of the corporate events.

• Different types of hospitality catering arranged: Press Launch / Car Launch / Corporate client / NRD Events / 24hrs international race event / Birthday Parties etc.

• To arrange Security / Cleaners / MEP for the corporate / race events.

• Forecast procurement needs based on future Calendar events.

• Build and develop relationships with key manufacturers / suppliers and customers in hospitality, advertising / events related.

• Responsible for planning, developing and buying materials, parts, supplies and equipment in a timely and cost-effective way; timely manner while maintaining appropriate quality standards and specifications.

• Secure (3-5) manufacturers for each product at varying costs and qualities.

• Obtain best import and agency terms with the manufacturers / suppliers.

• Obtain best credit facilities, terms of payments and profit margins with the manufacturers / suppliers.

• Review quotations; negotiate prices, delivery terms with the manufacturers and suppliers.

• Prepare purchase requisitions, approve and issues purchase orders in accordance with company policy and negotiated terms and conditions.

• Supervise clearing of goods from customs.

• Ensure that the customs clearing agents are clearing the goods at the quickest and shortest time possible at a reasonable and competitive fee.

• Supervise the delivery of goods from seaport/airport to our Central store.

• Manage vendor relationships and assist in building effective partnerships with 2. Company Name: “DUBAI AUTODROME LLC - UNION PROPERTIES PJSC” Dubai-UAE.

(Semi-Govt) (09 Aug 2008 – 28 Nov 2013)

Dubai Autodrome - Motor city participates in International race events 3 P a g e

manufacturers / suppliers.

• Develop and review purchase requests/orders and ensure authorization as necessary to facilitate the timely purchase of materials / items for events or hospitality.

• Establishing foreign and domestic vendors for hospitality, spare parts, etc.

• Structuring product contracts & placing orders and checking shipment. Worked as Purchase and Logistics Executive

To report to the Chief Operations Officer & Service Advisor Worked on ERP system version 2.6, (Knowledge & Experience of ERP)

• To coordinate with the Service Advisor and the Foreman for the spare parts.

• Purchase includes; Car spare parts, Tires, Batteries, Fuel, Oil, Paints, Body kits, vehicle lifter, Tools, workshop consumables, etc. for different vehicles.

• Handle various paint section requirements (mask, spray guns, filters, paints etc.

• To arrange for the Spare parts either with the local or international market.

• To issue PO's, GRN's, Invoices, Material Issue, Inventory reports. etc.

• To negotiate with the suppliers & dealers to get best discounts & delivery.

• To open credit facility with new suppliers, dealers or distributors.

• Source and evaluate new vendors and maintain approved vendors list.

• To correspond with suppliers locally or internationally via emails or through calls.

• To make weekly report of the inventory levels and update inventory records.

• To arrange / modify storage locations designated for each spare part as and when required. Worked as Purchase / Logistics / Warehouse Assistant To report to the General Manager

Worked on Orion Software

• To handle the correspondence with the Manager for the office and warehouse department.

• To purchase the Spare parts, New Vehicles, Tires, Batteries and make the necessary packing list and Invoices for Re-export to other countries.

• To prepare and send invoices, packing list and inquiry orders to vendors.

• To handle all the SGS (Societe Dé Generalé Surveillances) and Customs inspections independently.

• To prepare all the SGS reports and documents for vehicles, spare parts, tires, batteries, electronic items, etc. before the SGS inspections.

• Coordinating with freight forwarders, shipping agents, transporters etc. to monitor arrivals of sea / air shipments.

• Arranging and filing the manifest of incoming and outgoing containers and air cargos.

• To keep the track and records of all the item coming in and going out of the warehouse.

• To maintain books and invoices of the items that is in the warehouse.

• To maintain the accounts like petty cash, payment voucher, receipt voucher, cheque books etc.

• To personally go and do market research for the vehicle spare parts (Toyota, Kia, Nissan, Hyundai, Ford, Mazda, etc.), tires, tubes, batteries, etc. dealers and gather the required information and make the best deals.

• Receiving calls and corresponding to emails of different suppliers, dealers, etc.

• To arrange and handle laborers brought for packing, loading and unloading works for different shipments

Academic Qualifications:

• Bachelor of Commerce, 2000-2001 – University of Mumbai - India,

• Higher Secondary School, 1997-1998 – KES College, Mumbai - India.

• Secondary School, 1995-1996 – St. Francis D’Assisi High School, Mumbai - India 3. Company Name: “QUARTERMILE SERVICE CENTRE” Dubai-UAE

(29 May 2006 – 20 Jul 2008).

Service Centre for all types of Vehicles; especially Luxury cars 4. Company Name: “AL HILLI GENERAL TRADING CO. LLC” Dubai-UAE

(23 Apr 2004 – 28 May 2006).

Importer & Exporter of New Vehicles, Spares, Tires, Etc. 4 P a g e

Additional Qualifications:

• CIPS Course (Chartered Institute of Procurement & Supply from Blue Ocean Academy) – Currently Pursuing.

• Logistics and Supply Chain Management course (Dubai - UAE). attended

• Software Basics form Aptech Institute, Mumbai - India

• Effective Negotiation skills course attended.

• Health & Safety / Fire Training course attended.

• Business Etiquettes course attended.

• Power-Point Presentation course attended.

Personal Details:

Nationality : Indian.

Date of birth : 14 Mar 1980.

Visa status : Employment Visa-Transferable.

Driving license : Category 3 Light Motor Vehicle.

Passport no : S5821214.

Religion : Christian.

Marital status : Married.

Languages known : English, Hindi, Marathi (Read, Write & Talk), Gujarati & Konkani (Talk). Confirmation:

I hereby confirm that the above furnished information is true and correct to the best of my knowledge and belief.

Place: Dubai - UAE Prakash Francis DCruz

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