Executive Assistant Manager, Meeting & Event Manager

Margie Pavone, CMP, CMM ************@*****.***

973-***-**** http://linkedin.com/in/margie-pavone-cmm-cmp-b84b6a16/

Nutley, NJ 07110

SUMMARY

Senior Meeting and Event Professional with expertise in the sourcing and planning of highly complex meetings and events. Skilled in consulting with internal and external executives, stakeholders, Procurement, HR, third-party suppliers and vendors.

Financial & Contract Management Customer Service Project Leadership

Sourcing and Meeting Event Planning Cross Functionality Negotiation Skills

PROFESSIONAL EXPERIENCE

Carlson Wagonlit Travel, Minneapolis, MN 2018 - current

Meetings & Events Sourcing Specialist

Manages all aspects of sourcing and negotiating venue contracts for internal meetings in the US and globally utilizing standard processes and procedures to achieve client satisfaction and overall cost savings.

Provides clients with confidence based on expanded industry knowledge and experience.

Negotiates best possible rates and program concessions leveraging client/supplier relationships.

Manages the client contract process and legal addendums/master service agreements, ensuring client is appropriately informed of and represented in all terms and conditions.

Current with supplier presentations, relationships and industry trends through attendance at bi-monthly team meetings, webcasts, educational trips and industry trade shows.

Identifies stakeholder requirements, assess their needs and recommends destinations.

Prepares and presents hotel availability reports and cost analyses. Manages site research, contract negotiations for cost saving opportunities and budgets.

Collaborates across teams to ensure a seamless delivery to clients and conducts turnover meetings.

Obtained the Cvent Certification for Venue Sourcing.

Township of Nutley, NJ 2017 - 2018

Purchasing and Executive Assistant to Director of Finance/Commissioner

Facilitated departmental public purchasing requirements including requisitioning of goods and services, soliciting quotes, government contract negotiations, and advertising of bids/proposals.

Generated and analyzed regularly scheduled inventory reports to township departments.

Managed the reconciliation of invoices and purchase orders through Edmunds financial software.

Executed the sourcing and planning of meetings, events and fundraisers.

Obtained the Rutgers University certification in Principles of Public Purchasing 1.

PricewaterhouseCoopers, Florham Park, NJ 2008 - 2017

Meeting & Event Services, Strategic Senior Meeting Manager

Managed internal stakeholder training programs sourced / planned by Meeting & Event Services. Oversaw the relationship and acted as the point of contact for the internal executives, stakeholders, Procurement and third-party suppliers. Participated in stakeholder’s strategic planning to forecast meetings and operational needs in order for business objectives to be met. Collaborated with the third-party suppliers in coordinating staffing for meeting planners based on the stakeholder’s meeting requirements, skill sets, succession planning and resource availability.

Margie Pavone, CMP, CMM ************@*****.***

973-***-**** http://linkedin.com/in/margie-pavone-cmm-cmp-b84b6a16/

Nutley, NJ 07110

PricewaterhouseCoopers, Florham Park, NJ 2008 - 2017

Meeting & Event Services, Strategic Senior Meeting Manager

Prepared and presented succinct and clear guidance on food & beverage costs and menus to help drive a reduction of overall spend that led to a ROI and calendar year budget savings of $3M.

Developed goals, objectives and implemented an action plan to ensure third-party suppliers were managing / exceeding stakeholder KPIs and expectations. Continuously monitored responsibilities and processes, producing successful meetings and measurably improved stakeholder satisfaction.

Influenced stakeholders to contract with preferred hotel chains and utilize multi-year agreements that resulted in significant cost savings and improved relationships with hotel chain suppliers.

Spearheaded and managed a new hotel benchmarking tool to assist customers and planners with developing realistic budgets for their meetings.

Analyzed and interpreted financial reports to support continuous improvements.

Served as the Meeting & Event Services representative for PwC's Crisis Assessment Team and worked closely with the US Security team during hurricanes, wild fires, and other catastrophes to ensure meeting attendees were safe.

PricewaterhouseCoopers, Newark and Parsippany, NJ 2001 - 2008

Meeting & Event Services, Sourcing / Planning Manager

Led the contracting / planning of complex, high profile executive meetings with over 2,000 attendees including family site programs, site inspections, on-site management. Highly experienced in managing vendor relationships with hotels, conference centers, restaurants, unique venues, air travel, ground transportation, production, technology and DMC. Motivated and proactively identified new opportunities and challenges to expand knowledge base.

Negotiated a calendar year savings of $1.8M in hotel and ancillary costs.

Developed and fostered strong stakeholder relationships due to highly successful meetings.

Proactively planned family site conferences and became a subject matter expert who mentored / coached other team members.

Sourced, planned and executed all aspects of meetings and events, including consultation with internal and external stakeholders. Experienced in engaging with senior level leadership.

Prepared and presented hotel availability reports and cost analyses. Managed site research, complex contract negotiations, budgets and on-site management. Trained and mentored staff and external contractors.

TECHNICAL SKILLS

Microsoft Office Suite including Word, Excel, PowerPoint, Windows 7 and 10, Outlook, Cvent, Star Cite, WebEx and Edmunds Financial System.

EDUCATION / CERTIFICATIONS

Drake School of Business, Jersey City, New Jersey

Certified Meeting Professional (CMP), Certified Meeting Management (CMM)

Cvent Venue Sourcing Certification, Principles of Pubic Purchasing 1 Certification

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