Document Control Manager
Resume:
Curriculum Vitaé
of
Joemel A. Declaro
**************@*****.***
Position Desire: Document Controller / Site Administrator / Training Coordinator Objective:
To obtain a suitable position in a firm where I can utilize my skills and caliber in the right field to make a tangible contribution to its growth and profitability. Work experience:
Company : C S S Recruitment
Period : May 2019 – May 2020
Designation : Administrative Officer
Duties and Responsibilities:
• Reporting to Chairman and Managing Director
• Administrative follow-up, updating correspondences and maintaining record of the top company in UAE such as: ADNOC & Al Dahra Group through Ariba website, NPCC and Petropac, HCT, Musanada, etc.
• Registering our company to the local government department for future business.
• Dealing with other HR Consultancy (Outsources) outside UAE for increasing the business.
• Collate and segregate all the specific CVs through their Job Description.
• Corresponding letter modification.
• Supports colleague in administration and secretarial works.
• Arranging and Scheduling of meeting rooms.
• Attending meetings for future business.
Work experience:
Company : ADNOC Sour Gas - Operations
Period : April 2014 – September 2017
Designation : Site Administrator / Training Administrator Project : Shah Gas Development, Abu Dhabi
Duties and Responsibilities:
• Site Coordinator
• Reporting to Line Manager / Section Head
• Administrative follow up and maintaining record (eg.: Training schedule, Staff records, Staff request, distributing of HSE yhy, cards, etc.)
• Updating their (PDP) Personal Development Plant of (UDE) Under Developee Employee: CDP (Competency Development Plan), CAS (Competency Assurance System) & CAMS
(Competency Assurance Management System) regarding progress in Training Center and On Job Training
• Corresponding Letter modification.
• Supports colleague in administration and secretarial works.
• Arranging and Scheduling of meeting rooms.
• Maintaining of Site areas (clean and neat).
Company : ADNOC Sour Gas - Project
Period : October 2011 – April 2014
Designation : Site Administrator / Coordinator
Project : Shah Gas Development, Abu Dhabi
Duties and Responsibilities:
• Site Coordinator
• Reporting to Sr. Project Manager
• Administrative follow up and maintaining record (eg.: Staff records, Staff request, Timesheet, Overtime, Transportation, Training, CNIA, etc.)
• Corresponding Letter modification.
• Sending mails, receiving mails and distributing.
• Supports colleague in administration and secretarial works.
• Arranging and Scheduling of meeting rooms.
• Noting in the meeting.
• Maintaining of Site areas (clean and neat).
• Transportation Coordinator for vehicle (eg.: maintenance, registration, IVMS (In-Vehicle Monitoring Services), CNIA, fines, accident, guest booking, etc.)
• Aconex archiving and teach some ideas to the new Document Controller Work experience:
Company : Hyder Consulting
Period : November 2008 – March 2011
Designation : Lead Document Controller / Site Administrator Project : Mall of the Emirates (Extension), Dubai
Duties and Responsibilities:
• Duties include; ensuring documentation is distributed and controlled, ensure client numbering and revision status is used on all documentation, drawings and correspondence, dispatch documents and comments internally and externally as per distribution matrix and be responsible for the document controller and archiving of project documents
• Maintaining hardcopies of document control management system (e.g. drawings, specifications, engineering instruction, transmittal, submittal, correspondences, request for information, request for change, etc.). Monitoring of all drawings and issues as required, as well as commented document, logging and filing of all documentation.
• Maintaining for document control management system (e.g. correspondences (incoming and outgoing), transmittal, submittal, drawings etc. by using Aconex).
• Maintains /improves the existing computerized system. To accurately update information in the electronic document management system, processing and recording / archiving all incoming and outgoing documents and electronics files.
• Administrative follow up.
• Supports colleague in administration and secretarial works.
• Coordinates with the sub-Consultant and Contractors for submission of certain documents.
• Assisting and ensuring that correct procedure format is being used and all documentation, drawings and specifications are up to date and at the correct revision.
• Allocation of maintaining files of drawings at each revision and liaising with clients and project management on each project.
Work experience:
Company : Mace International
Period : September 2006 – November 2008
Designation : Document Controller / Site Administrator Project : Mirdif City Centre, Dubai
Duties and Responsibilities:
• Duties include; ensuring documentation is distributed and controlled, ensure client numbering and revision status is used on all documentation, drawings and correspondence, dispatch documents and comments internally and externally as per distribution matrix and be responsible for the administration and archiving of project documents
• Maintaining for document control management system (e.g. design and construction drawings, tender drawings, specifications, engineering instruction, submittal package, correspondences, minutes of meeting, request for information, request for change, agree value of instructions, transmittal, CD logs, etc.). Monitor receipt of all design drawings and issue as required, as well as receiving, logging, issuing and filing of all documentation.
• Maintaining for document control management system (e.g. correspondences (incoming and outgoing) and minutes of meetings by using Primavera Expedition System ver. 10.1).
• Maintains /improves the existing computerized system. To accurately update information in the electronic document management system, processing and recording / archiving all incoming and outgoing documents and electronics files.
• Administrative follow up.
• Supports managers in administration and secretarial works.
• Coordinates with the Engineers and Contractors for submission of certain documents.
• Assist in ensuring that correct procedure format is being used and all documentation, drawings and specifications are up to date and at the correct revision.
• Allocation of maintaining files of drawings at each revision and liaising with clients on each project.
Company : (AST) Al Shaqsi Trading L.L.C.
Period : June 2003 – July 2006
Designation : Administrator
Duties and Responsibilities:
• Clerical tasks such as: filing business documents, drafting business correspondences and formats (quotations for stationery & inquiry for spare parts on the machines, lease proposal & agreement of the machines & cad operator) for the approval of the Managing Director.
• Maintains the files and organizes all incoming and outgoing documents including preparation of various forms, sorting, retrieving of all relevant data from softcopy & hardcopy, plotting drawings from AutoCAD / PDF files and printing, copying & scanning documents.
• Handles & distributes confidential information, encoding cheque details, segregating delivery notes, cash memo and invoice through serial nos.
• Encodes and updates visa details of AST Group of companies and its corporate clients, cheque details, telephone and mobile usage of the staff to be deducted from their monthly salary and attends to incoming and outgoing calls.
• Prepares advertisement for vacancies and appointment letters for the applicants, gives idea to the new staff members on administrative works, computer system and software programs and provides administrative support.
Educational Attainments:
Tertiary Level - University of Perpetual Help-Rizal (1996-2000) Course - Bachelor of Science in Computer Science
Degree - Graduate
Secondary Level - University of Perpetual Help-Rizal (1992-1996) Primary Level - Doña Manuela Elementary School (1986-1992) Special Skills:
• Proficient in computer applications (Microsoft Office – Word, Excel & PowerPoint, Primavera Expedition ver. 10.1, Aconex Document Management & converting files to Adobe Acrobat / PDF.
• Proficient on internet surfing.
• Knowledgeable in assembling computers, networking & troubleshooting (hardware and software installations).
Major Strength:
• Punctual, flexible and has ability to adapt to different environment and systems.
• Sincere and hardworking.
• Able to grasp any work urgently.
• Highly committed and organized.
• Able to work under pressure (Prepared to work on an irregular basis).
• Provide mentoring and support of the Document Management system.
• Self-motivated, enthusiastic and able to work as a team member and liaise effectively with staff at all levels.
• Computer literate with general software packages and documentation systems. Certificates:
• Train the Trainer (19 – 21 March 2017)
• Defensive Driving Training Program (25 October 2016)
• Commitment & Volunteering Time and Effort with Al Hosn Gas (27 June 2016)
• CAS Coaching Skills (3 – 4 May 2016)
• SAP Human Capital Management Course (Feb 2016)
• Certified Administration & Office Management Professional (24 – 28 May 2015)
• Primavera Expedition Contract Administration Module (10 – 11 June 2007)
• Training Certificate for MS Excel Advance (30 March 2007)
• Training Certificate for Flash Animation Basic (30 March 2007)
• 3D Studio Max ( 8 December 2005)
• 3D Modelling AutoCAD ( 8 December 2005)
• Basic CADD Trainer (8 December 2005)
• CADD Train the Trainers Program ( 30 September 2005)
• Basic CAD & Drafting Course ( 27 May 2005)
Contact Person : Scott Wetzel – Sr. Project Manager +971*********) Hugh Blain – Sr. Project Manager +971*********)
Personal Details:
Date of Birth : March 9, 1980
Marital Status : Married
Nationality : Filipino
Passport No. : EC8111770
Language Known : English & Tagalog
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