Executive Assistant Office Staff

MEENU RASTOGI

H-**, UFF, NEW MAHAVEER NAGAR, TILAK NAGAR,

NEW DELHI - 110018

E-MAIL: *****.*****@*****.*** MOBILE: 971-***-****

OBJECTIVE

Willing to work in a dynamic, challenging and growth oriented Company that allows me to utilize my knowledge and experience to contribute for the growth of the organization. EXPERIENCE

Worked as Officer - Secretarial to Vice President (Regional Head) in Shapoorji Pallonji and Company Pvt. Ltd. from July, 2014 to July, 2020. Particulars of Job as Secretary:

Assisting Vice President in day-to-day activities.

Screening of E-mails and Voice messages and replying the same.

Drafting of letters, Inter Office Memos / Notes and Minutes of meetings etc.

Managing Calendar.

Managing travel desk & developing itineraries.

Preparing and tracking of expense / travel vouchers.

Maintaining files and records to provide current and timely information.

Working as a mediator between Vice President, Other Departments and Site Team.

Managing arrangements for housekeeping and security.

Managing arrangements for conferences / events.

Particulars of Job as Purchaser:

Float enquiries to different suppliers/vendors and obtain quotations.

Compiling quotes, Negotiate with vendors and finalization of rates and other commer- cial terms.

Vendor Evaluation and Vendor selection based on certain criteria decided.

Creating RFQs, Contracts, Purchase Orders, LC requests & payment requests in SAP.

Responsible for correct & timely deliveries of material at Sites.

Strive for Cost reduction in favour of the company. Worked as Executive Assistant to Vice President – Procurement in Fernas Construction India Pvt. Ltd. from June, 2013 to July, 2014.

Particulars of Job:

Assisting Vice President – Procurement in day-to-day activities as Performing purchasing tasks for the department by processing purchase requests, contacting vendors, preparing and typing requisitions, approving invoices for the payment in SAP and creating a new source of supply.

Preparing Purchase Orders, LOIs and other Correspondences in SAP.

Screening of E-mails / fax / Voice messages and replying the same. CURRICULUM VITAE OF MEENU RASTOGI 1

Preparing Inter Office Memos / Notes, Delivery Challans, Minutes of meetings and compile quotes etc.

Working with the team in a collaborative environment by assisting other Purchase Personnel.

Maintaining files and records to provide current and timely information.

Maintaining Vendors database.

Arranging correct & timely deliveries of material at Sites.

Working as a mediator between Vice President, vendors and Site Incharges or Office staff.

Organising meetings and fixing appointments.

Organising travel arrangements & developing itineraries.

Preparing and tracking of expense / travel vouchers. Worked as Secretary – Purchase in M2K Group Co. from September, 2012 to May, 2013 Particulars of Job:

Performing purchasing tasks for the department by contacting & selecting vendors, preparing and typing requisitions, approving invoices for payment and maintaining records of purchases.

Negotiating with vendors / contractors

Preparing Purchase Orders, LOIs and other Correspondences.

Screening of E-mails / fax / Voice messages and replying the same.

Preparing Inter Office Memos / Notes, Delivery Challans and compile quotes etc.

Assisting Purchase Personnel.

Maintaining files and records to provide current and timely information.

Maintaining Vendors database.

Arranging correct & timely deliveries of material at Sites.

Working as a mediator between Vendors and Site Incharges or Office staff.

Organising meetings and fixing appointments.

PROFESSIONAL QUALIFICATION

Diploma in Secretarial Practice from Y.W.C.A., Delhi.

Pitman Certificate from London University in Business Communication and Office Procedure.

ACADEMICS

PG Diploma in Business Administrations (Operations) from SCDL, Pune in 2014.

Bachelors in Commerce (B.Com) from Delhi University in 2004.

Senior Secondary from Kendriya Vidyalaya, Tagore Garden, Delhi in 2001.

Higher Secondary from Kendriya Vidyalaya, Tagore Garden, Delhi in 1999. CURRICULUM VITAE OF MEENU RASTOGI 2

ADDITIONAL QUALIFICATION

Knowledge of Computers (MS Office, Google Suite, Internet & E-Mail).

English typing speed 100 w.p.m.

SAP Operation (Material Module).

PERSONAL DETAILS

Date of Birth : 24th October, 1983

Marital Status : Divorced

Languages Known : English & Hindi

Nationality : Indian

Notice Period : Immediate

Place:

Dated:

(Meenu Rastogi)

CURRICULUM VITAE OF MEENU RASTOGI 3

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