Executive Assistant
Resume:
DARA B. PERLMUTTER
*** **** ******* ******, ***. 12A
New York, NY 10002
adf6mn@r.postjobfree.com
PROFESSIONAL EXPERIENCE
Public Art Fund, New York, NY January 2020- June 2020 Executive Assistant
• Provided administrative assistance to Director and Board President, managing and organizing the Director’s office
• Served as primary point of contact with the Board of Directors, communicating and interacting on a regular basis
• Enhanced the effectiveness of the Executive team through the implementation of effective systems and proactive communication
The Educational Alliance, New York, NY February 2019 – January 2020 Prevention and Wellness Coordinator, Center for Recovery and Wellness
• Provided direct prevention education and intervention services to elementary and middle school children, teaching social and emotional learning via evidence based programs
• Planned, organized, and coordinated prevention and wellness activities, including trainings and workshops with schools
• Provided prevention and wellness information at community health fairs and booths American Friends of the Israel Museum, New York, NY October 2017 – August 2018 Coordinator of Individual Giving and Events
● Served as the initial point person for membership inquiries, while interacting with all levels of support and donors
● Assisted with developing the annual calendar of programming for all membership groups, and engaged new Associates
● Coordinated and managed local and national events for various groups of supporters, including planning monthly collection visits to the homes of patrons and visits to artist studios, and facilitating the major fundraising events in New York and major fundraising Galas in Palm Beach and Los Angeles Memorial Sloan-Kettering, Evelyn H. Lauder Breast Center, New York, NY February 2016 – October 2017 Session Assistant II (March 2017 – October 2017)
● Assisted clinical team with a wide range of patient focused care, performed daily administrative and organizational duties
● Meticulously prepared charts containing a vast amount of confidential critical medical data and records, including radiology, pathology, various reports and consult notes in preparation for clinic
● Continuously submitted and organized all necessary radiology and pathology reports, specimens, and was responsible for gathering necessary data both internally and from outside medical institutions Session Assistant I (February 2016 – February 2017)
● Managed patient care by acting as a liaison between the outpatient clinical team, the patients and their respective caregivers during office visits, proactively seeking the most optimal solutions acceptable to both the doctors and patients
● Greeted and checked in patients at the reception area, providing complete, detailed appointment information
● Ensured patient satisfaction upon completion of patient visits at Check Out, by scheduling and preparing patients for upcoming appointments in accordance with clinician orders using the Healthcare Information Systems, including scheduling time-sensitive tests, procedures, necessary radiology, pre- and post- surgery related appointments, treatments and scheduling primarily Medical and Radiation Oncology and Plastic Surgery consultations within MSKCC Paul Kasmin Gallery, New York, NY August 2014 – October 2015 Sales/Executive Assistant
● Assisted Paul Kasmin and the Sales team with a wide range of daily organizational and administrative tasks to help ensure the efficient operation of his three New York gallery spaces and his personal office
● Performed various Executive Assistant responsibilities, including planning and organizing travel, coordinating details of multiple global Art Fairs, gallery exhibitions, scheduling appointments, and managing confidential gallery lists
● Supported a very large roster of (mostly) living artists, acting as liaison between the artists, Directors and clients, while also managing artist/Director correspondence, sales, auction and exhibition material, press, archives, inventory and contracts Di Donna Galleries, New York, NY January 2011 – August 2014 Executive Assistant
● Provided intensive assistance to the Director, including assistance with many daily organizational and administrative tasks in both developing and managing the gallery
● Assisted with private sales; assisted with all aspects of exhibition coordination, including arranging, planning and managing all exhibition-related events, gallery receptions and dinners
● Performed research, writing, catalogued art works, prepared and edited press, media, sales and exhibition documents
● Acted as liaison between high priority clients and the business partners and managed critical lists of confidential VIP data Sotheby’s, New York, NY February 2005 – January 2011 Assistant, Impressionist & Modern Department (August 2008 – January 2011)
● Handled a broad range of pre- and post-sale specific duties for the Director of Evening Sales, New York and the Business Director
• Worked with the Director to maintain his client relationships and provide assistance to VIP clients, assisted with appraisal updates, coordinated client visits and viewings, maintained and managed confidential client profiles
● Helped organize events associated with the evening auction and organized all auction related data for VIP clients Executive Assistant, Chairman’s Office (June 2007 – July 2008)
● Provided extensive administrative support to the Chairman of Sotheby’s, North and South America and to the President of Sotheby’s Financial Services, acted as a liaison for communications both internally and externally
● Scheduled and coordinated meetings, presentations, planned and organized special events surrounding the high profile Impressionist & Modern and Contemporary Art Evening sales, maintained critical client information and files, arranged extensive travel, prepared expense reports, fostered VIP client relationships and maintained high levels of involvement Administrator, Print Department (July 2005 – May 2007)
● Handled all pre- and post-sale departmental administrative duties, conducted research and catalogued property Floater (February – June 2005)
● Acquired practical experience assisting specialists in the Impressionist & Modern Department Christie’s, New York, NY August – November 2004
Intern
● Assisted specialists with various tasks in the Impressionist & Modern Department Solomon R. Guggenheim Museum, New York, NY Summer 2003 Intern
● Worked in Membership Department interacting with all levels of members and helped plan museum functions Hirschl and Adler Galleries, New York, NY Summer 2002 Intern
● Completed research on numerous American and European artists, contacted museums and private collectors Whitney Museum of American Art, New York, NY Summer 2002 Volunteer
● Worked at front membership and audio desks
EDUCATION AND HONORS
Christie’s Education, New York, NY
Masters in Modern Art, Connoisseurship and the History of the Art Market, December 2004
● Recipient of Christie’s Education Award for Most Outstanding M.A. Thesis Indiana University, Bloomington, IN
B.A. with distinction, May 2003
Major: History of Art with departmental honors/Minor: French Cumulative GPA: 3.77
● Indiana University Honors Division, Phi Beta Kappa Honor Society (admitted 2002); Dean’s List (Fall 1999 through Spring 2003); Blue Key National Honor Fraternity; National Society for Collegiate Scholars American Institute of Foreign Study, Summer Study Abroad in Paris Summer 2001 New York University, Summer Study Abroad in Paris Summer 2000 SKILLS
Exceptional people, organizational and administrative skills • Highly proficient in research and archival matters Programs: Windows/Mac systems, Microsoft Word, Excel, PowerPoint, Healthcare Information Systems
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