Executive Assistant Manager

OBJECTIVE

To secure a position with a progressive firm where my attention to detail, tireless work ethic, positive attitude and professional skills will be utilized and challenged.

EXPERIENCE

Pennsylvania Convention Center - Philadelphia, PA

Executive Assistant July 2019 – Present

Provide high-level administrative support to the ASM General Manager of PA Convention Center along with two Assistant General Managers, Director of Communications and the Guest Experience Director.

Manage and process executive time and expense reports, ensuring firm reimbursement policies and procedures are properly followed.

Oversee General Manager and Directors calendars, prioritizing meetings and rescheduling appointments appropriately.

Manage all aspects of domestic and international travel.

Baker Tilly Virchow Krause, LLP - Philadelphia, PA

Executive Assistant June 2017 – March 2019

Provide high-level administrative support to the Managing Partner - Tax Services.

Manage and process executive time and expense reports, ensuring firm reimbursement policies and procedures are properly followed.

Oversee Partners’ calendars, prioritizing meetings and rescheduling appointments appropriately.

Coordinate all domestic and international travel.

Develop, plan and execute meetings and conferences including scheduling, site selection, catering, organizational support, setup and procurement of AV equipment/electronics and on-site assistance.

Successfully coordinated and attended the National Tax Conference off-site in Florida. Assisted with organization of instructors, preparation of materials and meeting logistics.

Health Care Improvement Foundation (HCIF) – Philadelphia, PA

Executive Assistant & Event Coordinator November 2012 – June 2017

Supported and directly assisted the President, which included staffing Board of Directors/Clinical Advisory meetings, taking notes and managing the calendar.

Assembled (Collected? Wrote? Designed?) and distributed monthly program updates to all PA hospitals, surgeons, doctors, CEO’s and Board members.

Supported and assisted four Health Care Directors/Managers by coordinating conferences, webinars and meetings.

Established and launched educational webinars through Adobe, InterCall and Webex, communicating all information to the PA collaborative group.

Designed and executed health conferences from start to finish, including acquiring event space and accommodations, securing catering and AV needs, managing invitations and RSVPs and preparing guest speakers and Directors.

Directed all event planning and kept the website updated.

Campbell Soup – Camden, NJ

Executive Assistant August 2010 – September 2012

Aided and assisted Campbell’s North American Director; booked domestic and international travel; planned and coordinated meetings and conferences.

Monitored e-mails for emergency quality issues for ten team members of the Operations Quality group.

Prepared and submitted expense reports using Concur; created purchase orders for vendors rendering services to Campbell’s; conducted market research, issued recommendations, met and negotiated pricing to be approved by the Director.

Designed power point presentations and fiscal standings for Director to present in leadership meetings.

Managed administrative on-boarding requirements for new hires including ordering laptop, credit card, cell phone, and designating workstation.

Organized team-building events and community service functions with United Way, Philabundance, New Jersey Food bank and assisted in building houses with a MerCore team.

WRT, LLC – Architectural Firm – Philadelphia, PA

Executive Assistant December 2004 – December 2009

Managed the operations group of eight staff including supervising workloads and handling the administrative hiring and termination of team members.

Organized, coordinated and participated in all leadership meetings.

Maintained three Principals’ calendars and acted as a liaison with their clients.

Helped create and implement the firm’s employee incentives program (summer flex hours, etc.).

Assisted in preparing the New Year Business Plan and end-of-year salary adjustments.

Created all job numbers for projects the Firm works on and handled all the contract files.

SKILLS

Software Proficiency:

Proficient in Microsoft® Office (Word, Outlook, Excel, Publisher, PowerPoint, SharePoint, ck and Underbok)

References are available upon request.

Contact this candidate