Mechanical Engineer Executive Assistant

PRATIBHA DHIMAN

ADDRESS FOR CORRESPONDENCE :

B-301,Sarita Vihar,

New Delhi– 110 076

Contacts : 987*******

OBJECTIVE: To achieve high career growth through continuous learning process and become a competent professional.

PRESENT EMPLOYMENT:

Company : RRB ENERGY LIMITED

Type : Power Sector Firm

Location : Delhi

Designation : Executive Secretary

Duration : March 2008 to till date

Job Responsibilities :

Correspondence and Communication with Banks relating to Company’s account. Coordination with Banks for Consortium Meetings conducted.

Organizing for Meetings with the Clients with respect to forthcoming projects.

Making IOMs pertaining to policies being executed from time to time.

Assisting in Preparation of MOUs, Agreements and documents for execution.

Interaction with banks pertaining to Letter of Credits, Bank Guarantees, Interests, Debit/ Credit Advises.

Making Power Point Presentations for Specified Projects.

Compilation of MIS Reports from the Regional Offices and Correspondence/ communication with regard to the same.

Submit/follow up applications with regard to Factory Licence, DPCC, IEM etc.and for obtaining other permissions/licenses and regarding Renewal of licences.

Recruitment for middle management. Working knowledge of Compensation and fixing of Salary and making of full and final settlements.

Arrange Bookings (Rail/Air) and Empanelment of Agencies for the same. Making travel and hotel arrangements & keeping track of reimbursables.

Supervising renewal of Annual Maintenance Contracts.

Assess the Office requirements and shortage of stock and initiate purchases.

Assess the requirements for purchases and assessing list of Agencies for various items required by the Company, negotiation, ordering and processing of Bills.

Arrange vehicles for Company’s requirements and taking decision on empanelment of Transport operators.

PREVIOUS EMPLOYMENTS :

a.Company : PATHAK & ASSOCIATES (P&A LAW OFFICES)

Type : Corporate Law Firm

Location : Delhi

Designation : Executive Assistant to Corporate Lawyer

Duration : April 2007 to March 2008

Job Responsibilities :

Interaction and correspondence with National and International Clients on behalf of the Legal Heads, ensure documents and agreements are in accordance and ready for execution by the Clients, as advised by the Legal Head.

Organizing for Meetings and arranging for Conference Calls with the Corporate clients.

Arranging for the travel and hotel arrangements, email of itineraries to the respective Heads.

Analysing the expenses and time spent of the Heads on the respective client matters.

Taking into account the expenses incurred by the respective Heads, preparing expense statements and ensure reimbursements of the same on time.

b.Company : Allied Electronics & Magnetics Ltd.

Type : Software Company

Location : Okhla

Designation : Secretary to National Sales Manager

Duration : July 2000 to February 2007

Job Responsibilities :

Correspondence with Regional offices for collection of Sales Report, Area Head Reports for data analysis.

Communication with Dealers and Consignee Agents for obtaining of Incentive Reports and Claim Settlements.

Interaction with Sales and Branch Heads and looking into their requirement for funds, ensuring that the funds reaches on time.

Responsible for communication of Schemes, new product launches and revision in Price List implemented during the covers.

Making appointments of Senior personnel, taking minutes of meeting.

Making travel arrangements and hotel bookings for Senior personnel within the organization.

Looking after publicity material, stock and despatches to branches and dealers.

EDUCATIONAL QUALIFICATIONS :

Professional Qualifications: Post Graduate Diploma in Management

(Equivalent to MBA)(Full Time Course from Vision School of Management approved by AI.C.T.E, Ministry of H.R.D, Governmentt of India, New Delhi

Area of Specialization: Marketing

Summer Training : Market Survey and to Analyze the Market share of Mohan’s Cornflakes vis-a vis Kellogg’s in Mohan Meakins Ltd, Ghaziabad

Additional project : Study of organizational behavior of Govt. Deptts in Bharat Electronics Limited, Ghaziabad

Academic Qualification: B.COM from Delhi University

Computer Literacy: Working Knowledge of MS OFFICE, Internet, HTML,

UNIX - 2 years Diploma in Computer software from Indian Education Centre, Ghaziabad

PERSONAL PROFILE :

Date of Birth : March 14TH 1975

Husband’s name : Sh. Mukesh Dhiman

Profession : Mechanical Engineer

Family details : Blessed with two kids aged 8 years

Father’s name : Sh. J.N Monga

Language proficiency : English, Hindi, French, Punjabi.

Strengths : Excellent Communication Skills, Problem solving attitude,

Optimist.

Salary Expected : Negotiable

(PRATIBHA DHIMAN)

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