Administrative Assistant Office

Personal Details

Address: ** "A" Champollion

Street down- town (Cairo)

Mobile Phone: 012********

Email: *******@****.***

Date of Birth: 16 June 1988

Material Status: Single

Nationality: Egyptian

AREAS OF EXPERTISE

Administration

Secretarial duties

Document management

IT skills

Event management

Diary management

PERSONAL SKILLS

Organizing and Planning

Confident

Professional manner

Excellent memory, multitask

Remain calm under pressure

Able to learn new techniques

Anne-Marie

Thèophane Nicola

Administrative Assistant

OBJECTIVE

A fully qualified and professional Administrator who has a track record of making any office i manage an exciting and dynamic place to work. I am able to exhibit confidentiality, excellent project management skills and I am able to lead a small team. My philosophy is to make sure that every piece of paper that comes into my office is handled once, immediately acted upon. On a personal level i always give adequate consideration to other peoples priorities, opinions, and concerns. i can get to adapt with new situations quickly and I am always looking to achieve the best possible outcome in anything that i do. In my past role i was charged with providing office staff with information, instructions and directions as appropriate. Right now i am Ready and qualified for the next stage in a successful career. Currently looking for a suitable position with a ambitious company.

Education

2009 High Institute for Management & Foreign Trade

(New Cairo Academy)

Bachelor Degree Economics and Foreign Trade

Section: English Grade: Excellent

2009 English Course(British Council)Conversation Level

2011 ICDL Course(Bright Minds)Completed all Level

2015 Graphic Design(Fusion)Completed all level

2017 Fashion Design Course

2017 Professional Secretaries (American Chamber of Commerce). Languages:

Arabic: Fluent in reading, writing,

and verbal communication.

English: Very Good in reading,

writing, and verbal

communication.

Amharic : Very Good in verbal

communication.

French: Fair.

Computer Skills:

Windows applications, Internet

Skills.

MS Office (Word, Excel, Access,

Outlook, PowerPoint).

References:

Furnished upon request.

WORK EXPERIENCE

Ethiopian Embassy

Assistant Secretary to the Ambassador office

(March 2018 – August 2020)

Duties:

Responsible for the Ambassador’s schedule (Arrange Appointments on the behalf of the Embassy with Government offices, Business Institutions and Embassies).

Answering phone calls and direct calls or take messages.

Support VIP visitors and including setting up meetings.

Maintaining and Organizing records and files.

Organizing travel arrangements as Ticketing and Hotel Reservations

Preparing note verbal and Translating Letters Arabic letters from Egyptian Institutions addressed to the Embassy to English and translating letter to be sent to different institutions to Arabic.

Provide the necessary support to arrange interviews with Media outlets.

Arranging Soft and Hard Copy files of the Embassy Ethiopian Embassy

Temp Operator and Consular Secretary

(September 2017 – December 2017)

Duties:

Providing Support to the Consular Section (As Visa and other consular service information to the customers).

Answering phone calls and direct calls or take messages.

Dealing with queries from the public and customers.

Preparing Letters and Documents in Arabic.

Preparing weekly and monthly visa report for the Consular Section.

Maintaining Appointment Dairy.

Arranging Soft and Hard Copy files of the Embassy African Export-Import Bank

Administrative Assistant Knowledge Center

(September 2015 – September 2016)

Duties:

Handling the day to day correspondence (Faxs, Letters and Emails)

Answering phone calls and direct call to the manager or take message

Maintaining and Organizing records and files.

Preparing Memos, Invoices, Petty Cash and Requisition Forms

Packing and Un packing parcels and other documents for the Knowledge Centre and process them including stamping, preparing for shelving and include all received library materials in the Accession Register.

Assisting in sending overdue notices for library materials as required.

Checking off Publications including magazines and newspapers delivered to the knowledge center.

Providing assistance in the preparation of research papers.

Conducting research, Collecting data, Collecting reviews, bibliographies, and any other research-related requests.

Assisting in sending overdue notices for library materials as required.

Checking off Publications including magazines and newspapers delivered to the knowledge center.

Providing assistance in the preparation of research papers.

Conducting research, Collecting data, Collecting reviews, bibliographies, and any other research-related requests. African Export-Import Bank

Administrative Assistance Research, Planning& International Cooperation Department

(November 2011- November 2014)

Duties:

Dealing with Incoming & Outgoing Correspondence (Typing, Receiving, Recording, Submitting, and Filling (Hard and Soft copies)

Taking meeting minutes and sending them to the meeting attendees

Handling the day to day correspondence (Faxs, Letters and E mails).

Typing Letters and following work progress.

Organizing travel arrangements as Ticketing and Hotel Reservations

Conducting research, Collecting data, Collecting reviews bibliographies, and any other research-related requests.

Filing and Updating contact information for the data-base of the seminar

Making Name Tags and Desk Tags for the Seminar and being usher in the Seminar.

Assist in the planning and preparation of the Seminar.

Managing the schedules and calendars of senior team members including coordinating business appointments.

Mohamed Abdel Aziz Lawyer Office

Administrative Assistance

(July2009-August 2010)

Duties:

Secretarial work (Typing, Filing, and Recording Files)

Handling Telephone & Fax.

Handling e-mail and correspondences.

Contact this candidate