Personal Assistant Manager
Resume:
Dear Sir/Madam,
I am a well-qualified experienced administrator; my last role was that of an Executive Administrator to the Director of Development of the Global Template Organization SABMiller plc.
I have an ability to grow within a role, handle responsibility and build positive relationships with work colleagues at all levels. My previous employer was very satisfied with my work rate, and I am confident that I can bring the same level of high performance to your company. Beyond that which is already mentioned in my attached cv, I am someone who knows how to set goals and achieve them, and have a proven track record of being able to conceive, develop & execute strategies. I feel certain that my strong administrative and analytical skills coupled with my ability to strive for perfection will be of immediate value to your company. I very much hope that you will look favourably upon my application by recognizing my enthusiasm, talents in the field of Global exposure and my future potential. I would dearly like to further discuss the scope of this position, with you in person, and would welcome the chance of a meeting. Thank you in advance for your time and consideration.
Yours sincerely
Michelle Sivlal
CV of MM Sivlal
Personal Information
Name: Michelle Surname: Sivlal
Gender: Female ID No.: 800**********
Cell No.:081-***-****
Email: ********.**********@*****.***
Secondary Education
High School Attended: Marburg Secondary School Qualification: Matric
Year: 1997
Subject Passed : English, Afrikaans,
Accounting, Biology, Geography
Tertiary Education
Qualification
Subjects
Institution
Year
NQF Level 5
Financial Accounting
Cost & Management Acc
Communication Management
Sales Management
Entrepreneurship
Computer Practice
Pastel Accounting
Port Shepstone
Technical College
1998
Achievement/Rewards
Best achievement in English (Matric), best debater in high school
Trophy for best public speaker in the interschool speech
Charity Organization Chairperson
Employment History
Company: QT Cosmetics Wholesalers & Retailers
Period: March 2001- January 2007
Position: Administrative Manager
Reason for Leaving: Maternity
Description of responsibilities:
Support operations by supervising staff; planning and organizing retail store requirements
Creditors:
Check & match invoices against orders database
Accurately process invoices in Accounts Payable and post batches daily
Payment of Invoices
Sending Remittance Advices to supplier after completion of the Payment Run
Accurately prepare Monthly reconciliations of Creditors Accounts Statements
Debtors:
Collection of all outstanding debtors
Reconcile and allocate debtors accounts
Handle customers queries
Update and maintain debtors account
Send monthly statements to dealers
Prepare monthly debtors reports
Ensuring that all payment due from debtors accounts are collected on time and in a professional manner
Company: Palmer Steel
Period: August 2007- December 2008
Position: Secretary/Receptionist
Reason for Leaving : Better and widened career horizons
Description of responsibilities:
General Reception duties
Customer Relations
Invoicing
Staff Salaries
Creditors
Ensure all projects comply with company policies, i.e.: Health & Safety
Ordering of supplies and equipment
Company: Michael Michel Frey’s Fresh Meat(FMCG)
Period: January 2008 – December 2010
Position: Personal Assistant/Procurement Administrator/Back Office Manager
Reason for Leaving: Relocated to Johannesburg
Description of responsibilities:
Personal Assistant:
Schedule meetings (Including co-ordination of agendas)Minutes of Meetings
Co-ordinate events, Charity events, team Buildings and Year End Functions: Source workshop venue and arrange catering, equipment and facilities
Involved in the recruitment process i.e. setting up interviews with manufacturing and retail staff
Preparation of employment contracts
Maintain employee master data records
Procurement Administrator:
Identifying and meeting suitable suppliers
Negotiating Prices, quantities and delivery time
Procurement process - creating purchase orders
Manage movement of stock from cold stores –containers – manufacturing department-retail outlets
Back office Manager:
Monitoring of GRV’s and invoices
Reconcile Weekly stock takes – 14 Retail outlets, control stock shortages
Compile report monthly retail stores, Growth and Gross Profit reports for Executive committee
General Administration
Maintain records
Update Filing.
Preparation of Presentations
Company: SABMiller
Period: March 2011-August 2012
Dept.: Global Template Organisation
Position: Personal Assistant to the Global Programme Management Director and Team Leads
Description of responsibilities:
Key responsibilities:
Arranging travel, visas and accommodation and attending meeting with manager to take notes or dictation at meetings or to provide general assistance during presentations;
Screening phone calls, enquiries and requests, and handling them when appropriate
Meeting and greeting visitors at all levels of seniority;
Organizing and maintaining diaries and making appointments;
Dealing with incoming email, faxes and post
Company: Standard Bank
Period: September 2012-September 2013
Dept.: Group Legal
Position: Administrator
Description of responsibilities:
Key responsibilities:
Support to the Banking Ombudsman Division
Receive customer complaint from FAIS/Banking Ombudsman
Allocate to Bank Investigating unit
Capture complaint on log sheet and Gijima System
Track and update
Maintain filing system on complainants
Secretarial support: assisting the manager with day-to-day functions filing, planning, traveling, co-ordinating with inter department and inter department meetings
Company: SABMiller
Period: Current
Dept: Global Template Organisation
Position: Administration Assistant to the Director of Global Solution Development and Executive team
Description of responsibilities:
Prepare and distribute correspondence such as memos and letters
Schedule meetings and prepare appropriate agendas for meetings and conferences
Arrange for executives’ travel and accommodation logistics
Ensure that packages for board meetings are prepared and distributed in time
Maintain inventory of office supplies and ensure that low supplies are ordered in time
Prepare administrative reports for the benefit of the management
Make sure that confidentiality is maintained for both verbal and written information
Handle administrative issues and conflicts in accordance to the company’s policies
Prepare memos, invoices, reports, by means of word processing, spreadsheet, database, and presentation software such as PowerPoint
Currently Self Employed
Key Competencies/Special Skills
Knowledge
Skills
Personal attributes
Understanding of the FMCG industry
Understanding of other industries(Banking Industry)
General Business knowledge
Strong Communication skills
Conflict handling skills
Problem Solving skills
Negotiation Skills
Very good interpersonal skills
Strong administration and organisational skills
Time management
Financial management
Excellent written communication skills (English)
MS Office 2010 (Outlook, Word, Excel, PowerPoint)
Microsoft Visio (Intermediate)
Ability to work under pressure
Work according to time scales
Customer orientation
Capable of exercising judgment
Passion for delivery
Professionalism
Ability to work with diverse teams
References
Contact person
Position
Company
Contact No: landline & cell Numbers
Michael Frey
Owner/Director
Michael Freys Fresh Meat
Yerusha Pillay
HR Business Partner
Standard bank
Niranjani P
Head of Dept HR
SABMiller
Contact this candidate