Medical Assistant Administrative

Rebecca Maria Lorenson

One Kevan Place • Middletown N. J. 07748 • 908-***-**** • E-mail: *******.********@*****.*** September 1, 2020

To Whom It May Concern:

I am writing to express my interest in the position as Receptionist within your firm. The opportunity to work for your firm is very appealing to me and I believe my prior experience will make me a very spirited employee that will provide an added competitive edge to your firm. Among my key strengths for this position are:

More than 10 years experience handling switchboards with heavy call volumes

More than 4 years experience running a department and overseeing its day-to-day operation

More than 15 years experience performing record keeping and administrative duties

Capable performing document control activities and handling the archiving for a 19 company firm

More than 8 years preparing and organizing filing systems for all Engineering disciplines.

More than 8 years of diverse experience within fast paced work environments

More than 3 years experience typing proposals, work orders and coordinating schedules

Has organized a department to run more fluidly and be more proactive for the greater good of the firm

With prior experience on a busy trading desk, I have the ability to thrive under pressure.

I am resourceful and have strong work ethics, strong verbal communication skills and service driven

I also bring to the table bilingual capabilities-fluent in Spanish and working knowledge of French My current employer is very satisfied with my work and relies on the diverse experience that I bring to the table. Furthermore, my ability to be a self-starter with strong teamwork skills will enable me to be a valuable addition to your company.

In addition to the telephone number above, you can reach me via my cell phone, 908-***-****. Thank you for your time and attention. I look forward to meeting with you to discuss this opportunity. Sincerely,

Rebecca M. Lorenson

Rebecca Maria Lorenson

One Kevan Place • Middletown N. J. 07748 • 908-***-**** • E-mail: *******.********@*****.*** PROFESSIONAL OBJECTIVE:

To secure a challenging position where I can utilize the skills and knowledge I have obtained through my work and continuing education experiences.

SUMMARY OF QUALIFICATIONS:

A results-orientated Administrative Assistant with more than 15 years of diverse experience. This fast learner has strong teamwork and organizational skills that have added to the fluid operation of a department for the greater good the staff and the clients of firm serves.

PROFESSIONAL EXPERIENCE:

T&M Associates, Middletown, New Jersey 04/05-09/20 Head of Records Department

• Maintain and run the day-to-day activities of the entire department with much success which has lead to a fluid operation

• Handle the day-to-day shipping and receiving of all boxes and packages for the firms’ information Technologies (I.T.) Dept.

• Process and screen incoming mail and ensure all outgoing mail is properly boxed, labeled and sealed with all parcels required

• Maintain the database of all project files dating back to day 1 of the firm and their location for every office throughout the firm

• Keep track of all postal necessities and activities for all 19 locations throughout the firm including contracts with Pitney Bowes

• Responsible for handling a busy switchboard, routing and screening phone calls while selling plans and specifications.

• Responsible for organizing project files for various disciplines and preparing files for achieving and offsite storage.

• Assist Engineers throughout the firm gather data and research for upcoming project and/or assist municipal clients

• Maintain contracts and agreements for postal services for all 19 offices throughout the firm

• Research and locate old project files that may be on microfilm or retrieve plans from storage for engineers throughout the firm

• Prep all files company-wide for archiving while coordinating the scanning of files with outside firms when required.

• Organize and review all incoming archived files and save them on the network for quick access by all employees

• Schedule the pickup and drop off of all files throughout the firm for my review and document tracking prior to being sent out

• Proficient in the use of and reading microfilm for engineers so they can focus on greater tasks at hand when needed

• Process bills for municipalities, businesses and other clients the firm interacted with.

• Assisted in organizing and keeping the running balance of the firms bank account Key Accomplishments:

• Created a file achieving system and database for all files (Hard copy and Microfilm) on record within the firm Result: The system allows for the rapid finding of files for all clients and engineers when time is of the essence. Gorsegner Brothers Hardwood Floors, Atlantic Highlands, New Jersey 01/03-04/05 Receptionist and Administrative Assistant

• Responsible for typing proposals and following up on outstanding customer bills on a daily basis.

• Responsible for the write up, printing and filing of work order tickets and all customer paperwork for next business day.

• Extensive scheduling coordination of estimates and work orders while answering busy switchboard Key Accomplishments:

• Contacted clients regarding outstanding bills for work previously done up to a year ago. Result: Bills left uncollected by previous employees were capable of being acquired through my perseverance, which netted well over $8,000 for the company. Donald & Company Securities, Tinton Falls, New Jersey 04/99-08/02 Data Entry Clerk and Operations Assistant

• Daily work with trade executions for our institutional traders at the end of the night

• Extensive coordination and Management of daily stock, options and misc. other breaks.

• Daily entering of option orders via phone

• Extensive work with balancing positions in both house accounts and customer accounts

• Processed all trade corrections and coordination of trades for the firm.

• Assisted through two conversions from parent company to parent company Key Accomplishments:

• Correcting any unbalanced positions within the house and customer accounts, executed all trades for institutional traders, entering trades in computer on a daily basis and sending to NYSE. Result: This cleared up any incorrect monetary positions which prevented any fiscal losses.

Rebecca Maria Lorenson 2

PROFESSIONAL SKILLS AND ACCOMPLISHMENTS:

• Microsoft Word ‘03 (Typing 50-60 wpm)

• Extensive experience with Dictaphone

• Light work with Microsoft Excel 2000

• Capable of handling a busy switchboard/heavy call volume

• Working knowledge of the functions on a Trading Desk

• Working Knowledge of option settlements and stock settlements

• Certified in CPR and Automated External Defibrillation

• WordPerfect 5.1 (Typing 50-60 wpm)

• Knowledge of Brass Trading System

• Prior work with BST Accounting Systems

• Strong multi-tasking capabilities

• Fluent in Spanish (speaking and writing)

• Working knowledge of French

• Working knowledge of margin calls and house calls PROFESSIONAL AFFILIATIONS/VOLUNTEER PARTICIPATION: Middletown Township Offices of Emergency Management 02/01 – Present Middletown Township, New Jersey

Shelter Unit Member

• Serving the Township during all Natural Disasters Middletown Township Fire Company No. 1 02/99 – Present M.T.F.D. Station 8, Middletown Township, New Jersey Member of the Ladies Auxiliary

• President of the Ladies Auxiliary Unit in 2002 and 2003 Leonardo First Aid & Rescue Squad 03/02 – 10/08

E.M.S. Squad 38, Middletown Township, New Jersey

Emergency Medical Assistant

• Chaplin of the First Aid and Rescue Team from 2003 to 2004 HOBBIES:

Rose Gardening:

I am the architect of a beautiful 46 Rose Bush Rose Garden that has a broad array of colors and types from Old English to Climbers and Hybrid Teas. This garden is not only my entertaining show piece, but my personal getaway when I want to engross myself in a good book on a sunny day.

EDUCATION:

Surval Mont Fleuri Ecole de Jeunes Filles – Montreux, Switzerland Certificate in French/University of Nance

Union Catholic Regional High School – Scotch Plains, NJ Worked on the school newspaper for two years

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