Administrative Specialist

MARIA SHANTA

DABU

Administrative Specialist

CONTACT

PHONE:

+971-**-***-**** / 50 227 1503

EMAIL:

*****************@*****.***

SKILLS

Strong sound knowledge of Microsoft

Outlook, Word, Excel, and PowerPoint

and software such as ERP, Aconex &

Unifier.

Administrative skills in archiving and

filing documents.

Ability to collate information

accurately.

Ability to follow guidelines on

document control procedure

Verbal & written communication skills

and accurate word processing skills.

Motivated and able to work under

pressure.

WORK EXPERIENCE

Royal International Construction LLC – August 2019 to Sept. 2020 Site Secretary

Project: Mediclinic Hospital Expansion – Airport Road, Abu Dhabi Responsible for distribution and stamping of transmittal sheets within the project management team.

Support engineers and project team in administrative tasks on daily basis.

Clerical Duties including composing and typing project correspondence and sorting mail.

Aconex encoding and sending of letter to the Consultant and Client Oracle encoding of employee’s request letter, leave, compensation, etc. Seidco General Contracting – Jul 2018 to August 2019 Procurement Secretary/Document Controller

Prepare and coordinate with Subcontractors finalized contract agreements, correspondence and progress reports

Maintain all technical documents to ensure legible condition, sequential order and properly labeled.

Support engineers and project team in administrative tasks on daily basis.

ERP encoding of reimbursement receipts for the procured office supplies.

Compares prices amongst various vendors in order to make sound purchasing decisions

Responsible for distribution and stamping of transmittal sheets within the project management team.

Maintain polite and professional communication via phone, e-mail, and mail.

Handling office tasks, such as filing, generating reports and presentations, setting up meetings, and reordering supplies. Anticipate the needs of others in order to ensure their seamless and positive experience.

Emirates Belbadi Contracting Co. Ltd. – Sep 2013 to Jul 2018 Executive Secretary/Procurement Secretary

Focal point of contact for office related concerns among executive management, employees, clients and external stakeholders. Responsible for inter-department coordination, prepare incident reports and liaise decisions taken from line manager to higher management. Manage flow of information in a timely and accurate manner Setup and organize executive meetings and calendar of activities Manage and document all outgoing and incoming correspondence, documents and emails

Manage General Manager’s personal and business correspondence, e-mails and memorandum.

Provide response to customer and supplier inquiries regarding order status, changes and cancellations.

Undertook product research and collect supplier’s information. Evaluation and assessment of suppliers’ quotation

Prepare contract agreement and supplier award letters Gulf Beach Contracting Company – 2006 to 2012

Human Resources Assistant /Administration Staff / Receptionist Monitor employee’s status and updates the employee database and 201 files.

Processes the application and renewal of Resident Permit, Cancellation of Resident Permit, and Exit Permit online and thru immigration.

Prepare new hire labor contracts and process medical requirements of employees online

Secure permits and industrial site requirements for site-based employees.

Attend guests and business partner’s appointments and entertain their concerns.

Responsible for collection, documentation and dissemination of correspondence and documents addressed to higher management. Responsible for the renewal process of Company commercial license registration thru online government portals.

Monitoring the attendance (Staff, Engineers, and Managers) reported to the Chairman.

Organize executive meetings and arrange business travels. EDUCATION

Centro Escolar University, Manila, Philippines

2002 – 2004

Bachelor of Science in Nursing

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