Executive Secretary, Receptionist, Admin Assistant
Resume:
Position applied: EXECUTIVE SECRETARY / PERSONAL SECRETARY / PROJECT SECRETARY / DOCUMENT CONTROLLER / ADMIN ASSISTANT
Dear Sir/Ma’am,
I would like to express my eagerness to apply for the above-mentioned position. I am seeking a challenging position where my abilities will enable me to contribute to your company’s objective.
I have gained 6 years working experienced in construction field in UAE as a Executive Secretary/Document Controller. I am currently working as an Admin Assistant / Document Controller / Secretary / Receptionist in a Fit Out Company in Dubai. I am confident that I can take my job with great sense of responsibility, enjoying the challenge of new situations and expect to make a positive contribution to the position I am applying.
I shall be glad to undergo an interview or any qualifying process at a time most convenient to you. Attached is my comprehensive and updated CV.
Sincerely yours,
Rachelle Villanueva
Dubai, UAE
Contact No. +971*********
Whatsapp: +971*********
E-mail add. *********************@*****.***
PROFILE SUMMARY
POSITION APPLIED
EXECUTIVE SECRETARY ● PERSONAL ASSISTANT ● PROJECT SITE SECRETARY ● DOCUMENT CONTROLLER ● ADMIN. ASSISTANT
An exceptionally professional and accomplished Executive Assistant, with an impressive range of secretarial and office management skills applied in the construction field in the Gulf. Possessing the necessary secretarial and clerical skills to not only hit the ground running, but to also initiate improvements to streamline operations within the office. Acting as first point of contact in person, by email and on the telephone, I employ my naturally friendly and helpful personality, engaging trust and going the extra mile to assist all colleagues whom I support.
EXECUTIVE SECRETARY to GM
I ONE INTERIOR DECORATION LLC (DUBAI, UAE)
January 2019 to Present
Manage, coordinate and maintain calendar of GM including appointments, meetings and travel.
Responsible for organizing of internal and external meetings on behalf of the GM ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, prepare agendas.
Applying and obtaining necessary local authorities’ approvals thru online application such as DDA, Tecom etc.
Doing some IT works such as back up documents and emails for all the staff, generating and setting up emails for new employees.
Provide executive and administrative support to GM.
Responsible for organizing GM travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while travelling and completing expenses.
Monitor and respond to incoming communications to GM’s office including phone calls, emails and walk ins.
Secretarial support for meetings as and when required by the GM, including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues and arranging refreshments. Writing and distributing comprehensive minutes and action points to all members post meeting.
Drafting and writing high quality reports and presentations, as required by the GM.
Keeping a check on the inventory of normal office supplies.
Searching potential supplier, negotiating and purchasing company give away items such as tshirts, etc.
PROJECT SITE SECRETARY/DOC. CONTROLLER
Drake & Scull Engineering LLC (Dubai, UAE)
January 2017 – January 2019 (2 years)
Responsible for providing secretarial, clerical and administrative support.
Ensuring outgoing and incoming documents are registered and ensures supporting documentation is updated, distributed and ready for each appointment with the internal teams.
Prioritize daily administrative tasks to ensure that projects are completed on time and determine matters of top priority and handle accordingly.
Monitoring the responses to document issues.
Filing of documents in physical and digital records.
Maintain confidentiality of sensitive information and terms of agreement.
Writes minutes of meeting and ensures follow up on actions plans.
PROFESSIONAL EXPERIENCE
https://www.linkedin.com/in/rachelle-villanueva-0a713471/
RACHELLE V. VILLANUEVA
EXECUTIVE SECRETARY / PA
CONTACT
PERSONAL DATA
Date of Birth: March 09, 1989
Nationality: Filipino
Marital Status: Single
EDUCATION
Graduated April 2009
Bachelor in Business Administration
Major in Management
Polytechnic University of the Philippines
Manila, Philippines
*********************@*****.***
Dubai, United Arab Emirates
+971-********* (Whatsapp)
(whatsapp)
SKILLS & COMPETENCIES
●Ability to multi-task and thrive in an extremely fast paced environment.
●Excellent English communication skills, both verbal and written, organizational skills
●A highly skilled communicator (over email, in person)
●Emotional maturity
●Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
●Excellent proficiency in ●Microsoft Office
●Basic knowledge of Photoshop ●Highly organized with great attention to detail
●Proactive.
●Organizational, planning and multi-tasking skills
● Information gathering and information monitoring skills
● Problem analysis and problem-solving skills
●Professionalism and confidentiality
●Attention to detail and accuracy
●Flexibility
REFERENCES
Mr. Samir Chamma
Project Manager
Drake & Scull Engineering
Manage calendar of appointments of Project Manager, ensuring that they are informed of upcoming commitments within a defined timeframe.
Prepares all submittals to Main Contractor.
Schedule and coordinate meetings, appointments and travel arrangements for Project Manager.
Prepares draft letters, personal correspondences, internal/external memorandums and other required documents.
Writes minutes of meeting and ensures follow up on actions plans.
Schedule and coordinate meetings, appointments and travel arrangements for Project Manager.
EXECUTIVE SECRETARY
United Engineering Construction Co. LLC (UNEC) - Dubai Main Office
May 2014 – December 2016 (2 years and 7 months)
Handling and manage a daily secretarial/administrative workload for confidential matters for the Executives.
Manage a busy schedule, working to deadlines, organizing travels arrangements, diaries and travel expenses and other personal matters.
Provides a bridge for smooth communication between GM/ED ensuring a supportive relationship internally and externally.
Manage calendar of appointments of GM/ED; ensuring that they are informed of upcoming commitments within a defined timeframe.
Alert manager about cancelations or new meetings.
Arrange for outgoing mail and packages to be picked up from my Manager’s offices.
Prepare confidential and sensitive documents.
Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
Relay telephone calls/messages, directives, instructions and assignment to Executives.
Provides efficient word processing, drafting of letter/correspondences, clerical, photocopying/scanning and filing in respect of the company.
Schedule client conference calls, video conference sessions and meetings in the company conference room.
Maintain hard copy and electronic filing system.
Maintain confidentiality of sensitive information and terms of agreement.
Coordinating and assisting with the preparations of presentations, agendas and minutes of meeting.
Logistic Assistant and Secretary to the Logistics Manager
Smart Communications, Inc.
Makati City, Philippines
June 2009 – March 2014
Secretary to Logistics Manager and Coordinator of Manufacturers/Suppliers.
Consolidating Manufacturers, Suppliers, Brokers’ concerns and arrange meetings to Head Office
Responsible for office communication and clerical tasks such as drafting letters/correspondences and memorandums, photocopying and scanning documents.
Sending internal/external emails.
Creating and keeping templates for future use.
Filing of documents in physical and digital records.
Contact this candidate