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Manager Computer Operator

Location:
East London, Eastern Cape, South Africa
Posted:
September 14, 2020

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Resume:

CURRICULUM VITAE: CHARLOTTE SUTHERLAND

** ********* ***** ******: 081-***-****

Beacon Bay

East London

5201

I.D No: 760-***-**** 087 E-mail: adf2nt@r.postjobfree.com Driver’s Lic: Code 08/B

PERSONAL PARTICULARS

NATIONALITY : SOUTH AFRICAN

SEX : FEMALE

MARITAL STATUS : SINGLE

DEPENDANTS : ONE

LANGUAGE PROFICIENCY : ENGLISH AND AFRIKAANS

KEY ATTRIBUTES

Excellent communication skills (verbal and written)

Flexible: I can work in a team environment or achieve results individually

Adaptable: I am able to adapt to new challenges speedily and always willing to learn new aspects of my working environment

Friendly and easily approachable

PERSONAL SKILLS AND COMPETENCIES

LANGUAGE ABILITIES: Mother Tongue – English

Can speak, read and write Afrikaans at an advanced level

Can understand and speak Xhosa at beginner’s level

COMPUTER SKILLS/PACKAGES: Microsoft Office, Excel and Word, Lotus notes, Capture Client, SAP r/3, SAP GUI Netweaver,QUASAR financial management system, VTS, QSI

COMMUNICATION SKILLS: Writing, emailing and telephonic communication.

Listening – I have always been recognized as a good listenener. I applied it daily as a manager

LEADERSHIP SKILLS: Training – I was responsible for training staff in certain positions as well as for certain tasks

EMPLOYMENT HISTORY

EMPLOYER ZF LEMFORDER SOUTH AFRICA (PTY) LTD (EAST LONDON)

POSITION HELD Accounts Payable Import

DUTIES Forex:

FEC Availability on foreign payments

Clear instructions to the dealing rooms at the banks when purchasing or selling forex.

Adhere to Reserve Bank regulations

Monitor exchange rates on a regular basis and advise management of any sudden decreases or increases

Cash Management:

Monitor all accounts on a daily basis and advise management of any movement/transfers that will be necessary.

Keep overdraft facility as low as possible

Confirm that payments/transfers were done correctly and liaise with the banks.

Feedback to management on any irregularities.

Printing of bank statements when required

Electronic payments:

Preparation of EFT’s on the online system after receiving approved payment requests.

Input payments as and when required by management

Create beneficiary codes on the online system.

Foreign Creditors:

Matching invoices to GRN’s, liaison with the purchasing and receiving colleagues regarding orders and receipt of goods (price variances, quantity variances, stock queries etc). Maintenance of foreign GRN trial balance.

Report any nonpayment of supplier invoices due to any variances to the responsible department.

Liaise with suppliers.

Monthly intercompany recon on the SAP tool. Print the necessary documents and hand to financial accountant for processing.

Loading payments onto the online system.

Generate system payment register.

Manual spreadsheet entries on all supplier payments indication the invoice being paid.

Reconciling of accounts when required and when available from suppliers. Annual recons to be done for yearend audit.

Reserve Bank Regulations:

Filing of all necessary documentation.

The correct stamping of each document as required and as specifies in the company’s Import Undertaking.

Acquired the necessary SARB approval for the purchasing or selling for forex.

Liaise with the banks on the correct procedure as well as obtaining the stamps from them when a payment is not covered by our Import Undertaking.

Other responsibilities:

Request and issue foreign petty cash to company travelers.

Completion of foreign expense claims.

Exchange rate uploads on custom programme.

Department Deputy

DURATION October 2018 – June 2020

REASON FOR LEAVING Retrenchment

EMPLOYER MASTERGLASS

POSITION HELD Office Manager/Administrator

DUTIES Full Creditors Function.

Reconcile all Creditors accounts

Ensure payments are made timeously to all Creditors

Process all creditors and COD invoices

Follow up on unpaid invoices

Ensure monthly statements are received

Ensure all monthly recurring expenses i.e utilities, telephones, rentals, are processed and paid every month

Load all payments (creditors and COD) on bank EFT system

Process bank statements

Handle all queries related to payments and creditors

Sending remittances and proof of payments

Banking

Casual wages and payroll

Full debtors function

Ensure the Debtors reconcilliations are done accurately and timeously

Queries are addressed and rectified timeously

Follow up on non-compliance and resolve through direct interaction with customer

Advise on action against defaulters

Age analysis

Preparation of monthly statements

Assist the Managing Director with all ad hoc duties

DURATION May 2014 – October 2018

REASON FOR LEAVING To further my career in my current field and to challenge myself

EMPLOYER COMMERCIAL VEHICLE DELIVERY SERVICES – A ONELOGIX COMPANY

POSITION HELD Creditors Clerk (Head office)

DUTIES Reconciling of all Fuel accounts

Reconciling all accounts for all branches across the country

Processing of all Insurance claims

Investigating all discrepancies on invoices received

Reconciling all ONELOGIX and VEHICLE DELIVERY SERVICES accounts

Payment of all accounts, twice weekly.

Filing and administration

Checking and processing all petty cash from our different branches

Opening of accounts

Creating orders on QSA

Ensuring timeous payment of all accounts

Assist Financial Manager with any Ad Hoc duties

Cashbook

Journals

General Ledger

Sending Remittances and Proof of payments to all Creditors

Running of Purchases Journal

DURATION November 2012 – April 2014

REASON FOR LEAVING To further my career in a management position

EMPLOYER INTIER AUTOMOTIVE SOUTH AFRICA (PTY) LTD

POSITION HELD Administrator/Debtors and Creditors (Local and Foreign)

DUTIES Full Administrative function:

Composing and typing of document

Filing

Processing of document

Archiving in accordance with standards set out on QSI

Liaising with colleagues in Germany and Austria

Petty cash custodian and monthly reconciliation

Scanning of documents to colleagues abroad

Banking

Dealing constantly with our courier company to ensure documents are delivered on time

Taking minutes

First face of the company

Stationary requisitions

Debtors function (Local and Foreign)

Control and reconcile all accounts to Debtors’ statements and age analysis

Identify and investigate all debtor’s claims

Ensure exceptional processing and attention to detail of payments

Drawing up of statements and sending them to the debtor for payment

Following up on payments that are due and overdue

(I was responsible for Debtors’ accounts in excess of R20 Million per month)

Creditors function (Local and Foreign)

Receive invoices from Creditors and processing them for payment

Reconcile all invoices for month end payments

Enter payments on our international database via our bank in Hong Kong

Responsible for reconciling all accounts

Ensuring timeous payments

Payment on all imported goods/stock received

Purchasing Euro’s for payment of foreign suppliers

Liaise with colleagues in Germany, Austria and Canada

Reconciling all local and foreign Creditors’ invoices/accounts

(I was responsible for Creditors accounts in excess of R30 Million Rand)

Assisted the Director with ad hoc duties

Arrange all accommodation for visiting guests

Typing of personal documents for the Director

DURATION July 2009 – 31 October 2012

REASON FOR LEAVING Due to the nature of our business, we work on a contractual basis. Our contract with Mercedes Benz South Africa expired at the end on 2013. I chose to seek alternative employment before the company shut down

EMPLOYER Q & A CABINETS

POSITION HELD Administration Manager

DUTIES Full administrative function

Delegation of tasks to various staff members. Ensuring that duties are carried out in accordance with the requirements of the business

I am responsible for the counseling and disciplining of staff with in my department

Deal closely with customers and clients and ensure that their queries are dealt with professionally and timeously

HR administration

Point Of Sale reconcilations

Casual wages and payroll (limited to instore staff only)

Petty cash custodian and reconciliations

Direct deposits and reconciliations

Ensure that staff follow company policies and procedures.

Stationary requisitions and orders

Balance and reconcile company monies and files

Responsible for the following positions:

Stock Controller

Computer Operator (Receives stock into the branch)

3 x Cashiers

Trade Debtors and Insurance claims

Attendance registers and time keeping

DURATION January 2008 – July 2009

REASON FOR LEAVING It was a wonderful environment to work in but I did not receive what was stipulated in my contract

PREVIOUS EMPLOYMENT HISTORY

PAPERMAN CC (EAST LONDON) – Administration Clerk

December 2005 – January 2008

MONTECASINO (JOHANNESBURG) – Tables Supervisor / Assistant trainer at Montecasino training school / Prive Dealer

September 1997 – October 2005

EDUCATION AND TRAINING

Matriculated from Stirling High School in East London, in 1995

REFERENCES

SONJA VAN NIEKERK (ZF LEMFORDER) 012-***-****

PIETER VILJOEN (ZF LEMFORDER) 012-***-****

TINO GIERKE (MASTERGLASS): 043-***-****

TONY HERMANS (INTIER AUTOMOTIVE): 083-***-****

JOYCE SCHINDLER (CHARACTER REF): 082-***-****

KRISTIN OBERHOLZER (COMMERCIAL VEHICLE): 043-***-****

DINESH SUKDEV (INTIER AUTOMOTIVE): 082-***-****

KELLY SCHWULST (Q & A CABINETS): 082-***-****



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