Manager Office Assistant

Amanda R. Sheets

***** ***** ******, ********, ** 57301

*******@*****.*** 1-585-***-****

SUMMARY

Several years of knowledge and experience in many different industries within the accounting field has offered many great challenges and afforded ample personal growth opportunities. As a people person, challenge and teamwork are a thriving part of my character but meeting individual goals and aspects of a position can be truly rewarding to character maturity. Thank you for your consideration.

EXPERIENCE

Aug 2017 - Randstad General Staffing Fairport, NY 14450 *** Staffing Placement Agency placed me with STI, Inc. (below)

Jul 2020 Contact: Casey Baldwin Staffing Manager 1-585-***-**** Email: *****.*******@***********.***

*** SUPERIOR TECHNOLOGY, Inc. Rochester, NY 14624 Accounting Assistant (Part Time)

Supervisor: Sara Trapani Finance Manager 1-585-***-****

AR Collect packing lists and enter in JobBOSS system to create invoices, bill customer via post mail, e-mail or EDI (electronic data interchange), receive & record payments/deposits, utilize & maintain any EDI websites as required by customer request, update AR Excel spreadsheet weekly for Cash Flow & Collections usage

AP Match pack lists to invoices, enter bills, export & prepare weekly payable reports to calculate all payables for weekly check runs per terms provided, process checks received from finance manager to attach to invoices being paid and mail approved checks. File invoices paid

COLLECTIONS Maintain AR by contacting delinquent accounts for remittance data, send out 25 day friendly reminders and process payments received in the JobBOSS system to clear past due items. Create overdue AR reports for sales team with notations on difficult collections that required further follow up with buyer contacts. Prepare deposits for the finance manager

EOM CLOSE Check the unbilled shipments to ensure all items shipped were invoiced for the month close. Work with the finance manager to hard close all monthly items for AP and AR.

OTHER Took over matching the purchase orders/packing lists to the invoices from vendors when the purchasing position was being refilled. Answering phones, checking in visitors at the front desk, sorting and distributing mail, creation and lamination of company notifications and/or signs and any other miscellaneous work as needed.

Oct 2013 - RE/MAX REALTY GROUP / Pittsford, NY 14534 AP/AR Clerk (FT @ 30hrs/wk)

Feb 2017 Professional Reference: Fred Harris (Business Office / Finance Manager) 1-585-***-****

AP Matching packing lists to invoices, entering in QB software for remittance using class coding for financial reporting of class based expenses, export and prep AP payables report for approval, cut approved checks for signature & mail out.

AR Calculating and booking all agent expenses using journal entries to populate into the corresponding invoices for about 150 agents in the Pittsford and Greece offices, assist the finance manger in booking other expenses per request. Creating and distributing all invoices for remittance as required. Follow up with collections as needed.

CASH Daily cash receipts and deposits to several different accounts using bank depository scanner equipment. Reconciliation of bank accounts to bank statements. Wire transfers as required. Reconciliation of Petty Cash.

ESCROW Management of Escrow accounts from both the Pittsford and Greece offices. Exporting reports for the escrow on file to cross compare the data with the bank account to ensure all escrow was accounted for daily. Find all issues and correct if necessary. Also helped to release escrow items for processing/remittance as required.

DATA ANALYSIS Research the office equipment contracts for pricing changes to ensure lowest cost for overhead and agent reimbursement expenses. Utilize that data to re-negotiate contracts for lower costs.

EOM/EOY Completion of journal entries & other financial reporting such as prep of mthly statements including P&L and AP/AR aging reports. Also creation and submission to the RE/MAX main office for all EOM agent reports required as well as wire transfers for corporate dues, fees, etc… as required.

RECONCILIATIONS Assist with reconciliation of all bank accounts until finance manger left. At that point, all his duties were added to my duties until a replacement could be found.

*** Also - Full Charge Accountant for personal rental properties for RRG broker/owner Tom Schnorr. Included AP, AR, Deposits, Collections, Preparing court paperwork for tenant non-payment issues, incurring late penalties and interest, budget creation/entry into QB as well as class division of Income/Expenses for all different properties. Weekly AP check run reports and creation of checks for signature and mailing. All EOM/EOY responsibilities including 1099 processing & financial reports for tax preparations for the LLC.

Mar 2005 – IMAGINANT INC. Rochester, NY 14534 Accounting/Administrative Assistant

Aug 2012 Professional Reference: Marianne Weiser (Business Office / Finance Manager) 1-585-***-****

CONTRACT REVIEW Receive PO's, match to quotes, translate from foreign language to English as needed, review all contract terms / conditions, convert order to system & amend as required.

SHIPPING Complete daily Domestic & International shipments to over 25 countries worldwide using online shipment systems from DHL, Fed Ex & UPS as well as Freight Forwarders per specific customer requirements.

PAYROLL Domestic: Tabulate time sheets, record journal entries, transfer all payroll related monies & initiate wire transfers as needed. Foreign: Belgian office also required constant translation for payment of salary/benefits.

AP Match pack lists to invoices, enter bills, prepare weekly check runs, issue & mail approved checks, file payments, track IT prepaid network support hours & complete journal entry to record usage, pull foreign credit card account & review/match it with reports & receipts for reimbursement through initiated wire transfer as expense reimbursement through foreign payroll.

AR Release orders in DBA system, bill customer via mail, e-mail or EDI (electronic data interchange) for invoices, receive & record payments/deposits, establish & maintain all EDI websites, update AR Excel spreadsheet weekly for Cash Flow & Collections usage.

COLLECTIONS Maintain AR by contacting delinquent accounts (foreign & domestic), match DBA & QB systems for dollar & invoice matches (until switching to new ERP system in 2012). Send out 25 day friendly reminders to customers. Manage credit holds on delinquent non-paid accounts & create overdue AR reports for sales team.

EOM CLOSE Prepare & enter monthly journal entries and reconcile domestic petty cash account as well as multiple foreign petty cash accounts (10+). Also to update for exchange rate changes.

BANK ACCOUNT MNGMT Check & enter all daily bank account activity, generate transfers, complete advances & payments on Line of Credit, check BRI website weekly for FSA/HRA draws.

EOY CLOSE Prepare annual administrative budget (general expenses) in conjunction with supervisor. Enter budgets for all departments into QuickBooks until switching to ERP system in 2012. Update DBA orders by researching old orders & closing where appropriate plus verifying any open work orders to sales orders. Release and bill out any work orders missed to clear from system.

OTHER File sales order packets. Sort & distribute mail.

~ Until Sep 2006, completed bank reconciliations for all domestic bank accounts (5+), calculated quarterly sales commissions, reviewed expense reports & calculated amounts for payroll expense reimbursements, match company credit card bills to expense reports to verify charges, calculate monthly COGS & enter journal entries for adjustments, calculate & update S&OP report each month, update company EYE reports for all departments plus company EYE & create packets for owner's meeting upon approval by Business Manager, and tie in financials book at end of each month with supervisor. I went out on maternity leave Sep 2006 for my first son’s birth. I regretfully had to resign this position in 2012 after premature birth of my second son which required surgeries and constant supervision for other issues.

Jul 2001 – WISE TIRE, INC. Mitchell, SD ASST BOOKKEEPER Supervisor: Judy Wise (Deceased)

Mar 2005 H&W TRAILER, INC. Mitchell, SD ASST BOOKKEEPER Supervisor: Duane Spencer 1-605-***-****

AP, AR, Cash receipts & Deposits using QuickBooks software.

PAYROLL Tabulate time cards, create hourly & salary paychecks for all employees at both facilities, prep of all mthly & qrtly payroll functions such as 941, 940, SUTA & DOL reports.

HR DUTIES Consisted of shopping for best affordable insurance plans (health/dental, etc...), filing injury reports as well as employment forms such as W-4, I-9, New Hire Reporting, wage garnishments, etc...

EOM/EOY Complete back up for review & cooperate with retained CPA on all other aspects as required. Create financial reporting data such as prep of mthly statements including P&L plus AP/AR aging reports for David Wise.

RECONCILIATION Complete reconciliation of bank accounts to bank statements

OTHER Complete physical recount & update entire computerized inventory of $200K+ in assets.

Aug 2000 – CADC Mitchell, SD BUSINESS MANAGER Supervisor: James Hayes (CADC is no longer operating)

Mar 2001 Community Alcohol and Drug Center is now part of the Dakota Counseling Institute for Dakota Mental Health.

AP, AR, Cash Receipts, Deposits, Sort Mail and Petty Cash Replenishment. Payroll & HR including insurance, vacation, sick pay, wage garnishments and other miscellaneous duties as required. Supplies re-order and advertising. Prepared budget reports, PLL & Financial statements plus provided secretarial duties for monthly board meetings

Prep all mnthly & qrtly financial reports and forms such as 941, 940, SUTA and Dept of Labor reporting. Audit reports in conjunction with company’s CPA (Craig Smith). Worked 6mths with Mr. Smith to restore financial data to proper status.

Billings/Invoicing for management areas of business as well as tracking contract units and price changes of each unit (10-12 governmentally funded units).

Worked with data coordinator to ensure mthly billings completed on time/accurate for gov’t funds accountability

Mar 1998 – COMMERCIAL ASPHALT, INC. Mitchell, SD ACCOUNTING/OFFICE ASSISTANT – FULL TIME

Aug 2000 Professional Reference: Gene Kreutzfeldt 1-605-***-**** Retired but available for a reference of my work.

~ Job cost allocation accounting required. Duties listed were also provided as backup for the Spencer Quarry in Spencer, SD

PAYROLL Tabulate time sheets, set up & maintain 60 employee accounts, sick pay, vacation, seasonal unemployment paperwork & wage garnishments. Prep of payroll reports for state let jobs

AP, Cash receipts, Deposits &Petty cash replenishment.

AR Completion of billings/invoices, balance AR to deposits/cash receipts (EOM)

FILE File projects (new & completed). Prep of subcontracts/quotes for project bids and jobs

EOY CLOSE Process EOY audit reports, computerize manual reports and EOY employee earnings records

OTHER Completion of insurance/bonding. Weigh trucks and complete tickets for billing, keep track of material quantities for home and portable offices. Completion of bid books for job lettings, keep track of fuel & repairs inventory and other basic duties as requested by management.

INTERNSHIP – STATE OF SOUTH DAKOTA

Mar 1997 – Aug 1997 JOB SERVICE OF SD 1321 N. Main St., Mitchell, SD 57301 POS: Youth Project Coordinator

Data entry for program preparation & qualification of 60 youths within 60 mile radius of Mitchell, SD

Determine eligibility by application process and file reports completed on candidates

Place in school and work programs plus follow up on applicants each week to ensure proper participation until graduation of program occurred. Offer assistance wherever or whenever possible to provide support.

Complete charts of progress and reports of program success/failure rates, surveys and other reports as requested by program manager for evaluation and future reference.

*** This internship was offered to me for the 1998 summer but I had already accepted a position with Commercial Asphalt that year (see above)

EDUCATION

May 1998 Associates Degree in Accounting and Computer Science HIGH HONORS GRADUATE (1 of 2)

Mitchell Technical Institute Mitchell, SD

Major: Accounting Minor: Computer Science

SKILLS

Accounting Software including QuickBooks, Intuitive ERP, JobBOSS, DBA & Peachtree

Electronic Data Interchange and Paperless systems experience

Electronic Banking experience with check scanning machines for deposits as well as online wire transfers, etc…

Awards

1994 Economics Student of the Year 1994 Future Business Leaders of America (FBLA) Member

1994-Present Self Publisher of Books and Poetry 1997-1998 Student Secretary for Mitchell Technical Institute

1999 March of Dimes Coordinator for Volley ’99 Tournament Fundraiser

2018-Present Singer/Songwriter and official Recording Artist known as Amanda Rose aka Arose

Hobbies

Volleyball, singing/songwriting, crafts, golfing. Bowling, reading/writing poetry

Personal References

Roswitha Konz, MA, LPC, QMHP Clinical Director Dakota Counseling Institute Mitchell, SD 1-605-***-****

Sandy Santandrea Child Foster Care Professional Self Employed Rochester, NY 1-585-***-****

Catina (Laurendeau) Kost Sew605 Business Owner Mitchell, SD 1-605-***-****

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