Office Assistant Executive

Location:

Alvin, TX

Posted:

September 12, 2020

Contact this candidate

Resume:

**** ********* **** **. ****: 713-***-****

Rosharon, TX 77583 *************@*****.***

PROFESSIONAL SUMMARY

Organized office manager with over 25 years of experience in a fast-paced business operations setting

Executive support: Human Resources, Accounts Payable, Marketing, and Environmental Health and Safety

Detail-oriented while effectively multitasking

Maintain high level of confidentiality with degree of sensitivity regarding composition and/or assembly of confidential information

Exceptional verbal and written communication skills, tailored to targeted/varying staff levels

Strong organizational and analytical skills exercised to manage multiple Managerial/Executive personnel

Excellent interpersonal skills, office etiquette and phone manners

Effectively direct/manage departmental events as well as cross departmental events

Bilingual - Spanish

EMPLOYMENT

SGS NORTH AMERICA, INC. – Houston, TX

Office Manager / Executive Assistant Jan 2017 – Oct 2019

Administrative support to the SVP - Human Resources, VP - US Human Resources, VP - Benefits – US, VP Operational Integrity and previously to the COO as well. Routinely handle complex and highly confidential information. Maintain calendars for multiple Executive Leaders to ensure appointments are aligned with business requirements. Book executive travel (visitor and candidate travel as needed) both domestic and international. Manage expenses for Leadership team to ensure budgetary stewardship. Review, process and reconcile expenses, corporate procurement cards and invoices. Request and organize staff notes/reports from leadership team for CEO review and distribution. Assist HR team with offer, bonus, and salary increase letters. Assist Benefits team with 401K applications to determine if all required information/documentation is attached and correct. Assist with proof reading of outgoing company wide emails.

SIEMENS ENERGY, INC. – HOUSTON, TX (Formerly Rolls-Royce Energy, Inc.)

Administrative Assistant Aug 2012 – Dec 2016

Administrative support provided to the Regional Director and members of the site leadership team. Provided general administrative support to the director and the group, including: booking travel (domestic and international), onboarding, presentations, calendar management, coordinated and set up departmental meetings, expense reports, timesheets, created correspondence, ordered office supplies and worked on special projects as necessary.

EL PASO CORPORATION – HOUSTON, TX

Senior Office Administrative Assistant Mar 1998 – May 2012

Accounts Payable – 2010 – 2012 – Supported the Director of Accounts Payable, 2 respective direct reports and a group of 60. Provided general administrative support to the director and the AP group which included: answering phone call inquiries from vendors regarding status of their payment, ensuring that received invoices were opened and recorded in a timely manner, scheduled meetings, processed expense reports, mail distribution and ordered supplies.

Supply Development 2005 – 2010 – Supported the Director, Supply Development plus a group of 15. Provided general office administrative duties which included: proof reading correspondence, emails and contracts, expense reports, presentations, maintained departmental customer mailing lists and organized departmental staff notes/reports.

Southern & Cross-Regional – 1998 – 2005 – Supported the Director, Southern & Cross Regional plus a group of 20 which included six account managers. Provided general office administrative duties which included: proof reading correspondence, emails and contracts, expense reports, followed up on items requiring approval and organized staff notes/reports.

ENRON OIL & GAS – HOUSTON, TX

Executive Secretary Jun 1997 – Mar 1998

Provided executive support to the Vice President, Offshore Division as well as the Manager, Offshore Division.

DOMAIN ENERGY – HOUSTON, TX

Senior Office Assistant Jan 1997 – May 1997

Provided executive support to the President and CEO as well as the Executive Vice President.

TENNECO ENERGY – HOUSTON, TX

Senior Office Assistant Aug 1989 – Dec 1996

Provided executive support in the following departments: Health and Safety, Human Resources and Ventures.

EDUCATION

High School Diploma: High School for Law Enforcement and Criminal Justice

Bilingual: English/Spanish