Office Sales

*

CURRICULUM-VITAE

Address:

Salmiya, KUWAIT; Contact # 66738225

Email: *.******@*****.***

Seeking for: Document Controller / Exc. Secretary/ A/C /Admin./HR- Asst. /Purchase/Sales/Marketing- Coordinator Strengths: Hardworking, sincere and self-motivated, fast learner, experienced in all types of office work, performs well under pressure.

Passport Details : Place of Issue : Kuwait

Date of Issue : 15.5.2014 Date of Expiry : 16.5.2024 Educational Qualification:

Bachelor of Arts (History, Pol. Science, Sociology), Karnataka University Diploma in Secretarial practice (major subjects studied: Banking, Accountancy, Commerce, Office Practice, Typing, Shorthand and Word processing).

Computer Skills : Well versed in Windows (Microsoft Word, Excel, Power Point), Internet usage. Adobe Acrobat, Scanning the Documents etc.

Professional Experience: 19+ Years in Kuwait

Work Experience:

Worked for Gulf Consult from 25.6.2011 to 11.5.2020. - in various projects

Fast Telecommunication Co. W.L.L. Kuwait ; Finance Department, from May 2008 to 30th July 2011.

M/s. Gulf Inspection International Co., Kuwait, from December 2005 to April 2008.

Al-Zaman General Trading & Contracting Co., as Secretary for the period from February 2003 to November 2005.

Al-Salam Hospital, Dasma, Kuwait, as Secretary – Personnel Department, for the period from April 2000 to January 2003.

Over all Job Responsibilities handled:

Maintained all Logs

Downloading and Uploading the documents through Aconex Scanning the documents and sending the same to the concerned personnel for further action. Handling all correspondence and associated documents by word processing techniques Indenting the stationery items for office use.

Carryout document controller, Secretarial duties.

Monitor meeting schedules and remind all concerned parties for attending the meetings. Confidentiality maintained at all times.

Assist the site team with secretarial and any other administrative duties Maintain register of appointments

Screening the telephone calls (answer phone, take messages) and operate fax machine Handling all administrative functions.

2

Preparing letters, correspondence, memos, invoices of daily and monthly clients, Bank transfer, wire transfer, bank correspondence, purchase orders, quotations, minutes of meeting etc., Handling all incoming and outgoing correspondence / mails / faxes and distribution to concerned departments.

Monitoring all incoming and outgoing telephone calls. Attending clients / customers.

Co-ordinate meetings and follow-up and remind the concerned staff of scheduled meetings and appointments.

Maintaining records of employees and their leave schedules. Responsible for maintaining all office, personnel files, office records with confidentiality. Maintaining standard filing system / filing pertaining to patients and hospital staff ( as per JCIA standard). Arranging and coordinating personal and business schedules; travel and hotel accommodation arrangements.

Receiving, registering, forwarding the documents to authorities for approval. Forwarding approved documents to the concerned department. Indenting the stationery items from stores, intimating the delivery items to mandoub and collectors. Coordinating with other departments i.e. Purchase, sales, IT, customer service dept., marketing etc., Assisting the company lawyer.

Entering the data by using Gint System, doing the report of Field Density Test and Cube reports and other tests which are done in the lab as well as in the field relating to construction work. Fax transmission, scanning documents and general routine work attending to the customers requirements. Attending patients and logging inward and outward register. Preparing bills, collecting cash, answering telephone, preparing and maintaining all types of files and word processing.

Fixing appointments, coordinating meetings, dealing with patients. o Coordinated various departmental activities, that include; conferences, seminars and clinical meetings. o Prepared project reports for research grants and ongoing projects. o Handled confidential reports of all faculty members. o Managed official correspondence, typed discharge summaries of discharged patients. o Verified MRD records and billing for claims and certificates. o Procured materials from the central stores and allocated to the respective departments. Other Information:

Nationality Indian

Personal

Hardworking, sincere and self –motivated, fast learner, experienced in all types of office work. Perform well under pressure. Hobbies Listening to good music, Singing & Reading Books, Gardening. Languages Known

English, Arabic, Hindi, Konkani, Tulu, Kannada and Tamil. Residence Permit

Holder of Visa No. 18.

Sd/-

Priya Mascarenhas

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