Administrative Assistant Manager
Resume:
LINDA D. BAILEY
La Pine, OR *7739
541-***-**** (cell)
*********@*****.***
SUMMARY OF SKILLS
Data Entry (typing 45-65 wpm)
Bookkeeping and Payroll
Accounts Payable and Receivable
Collections
Computer Applications: Microsoft Office Excel, MS Word, QuickBooks Pro, Power Point, Access, MS Explorer, ACT, Oracle
Sales and Customer Service
Records Management
Multi-line Phones
Inventory Control
10-Key @ 240 dpm
Shipping and Receiving
Budget and Cost Analysis
EXPERIENCE HIGHLIGHTS
SUNSHINE RETIREMENT LIVING - Bend, OR Full Time from 4/22/20 – present
-Payroll Specialist – Processing payrolls for multiple communities throughout the USA using the Kronos system.
BEND ACCOUNTING, PC. - Bend, OR Part Time from 11/22/19 to 4/21/20
-Bookkeeping in a minimal capacity, AR/AP, bank reconciliations, Reception, data entry, and basically anything needed. Left due to lack of work and I needed more hours.
MOUNTAIN HIGH BUILDERS, INC. – Bend, OR Part Time from 04/17/2018 to 11/7/19 Laid Off
-Office Manager / Bookkeeper - Payroll Biweekly, File management, Accounts Receivable – Invoicing of Clients, Accounts Payable – Vendor management, Check disbursement. Bank reconciliation.
SUNLIGHT SOLAR ENERGY, INC. – Bend, OR Part Time from 2014 to 10/2016
-Assistant Bookkeeper – Payroll when needed, balance bank accounts, Budget reporting, AR/AP.
-Anything that the Bookkeeper or Owner needed.
WHITEFISH CASCADE FOREST RESOURCE LLC - Sunriver, OR Full Time 7/2012 to 8/29/15
FIDELITY NATIONAL TIMBER RESOURCE/CASCADE TIMBERLANDS, LLC – Sunriver, OR
-Office Manager/Accountant – Log Accounting using CT3 system, Accounts Receivable/Payable, data entry, phone reception, petty cash, bank reconciliation, auditing of all accounts, supply requisition, contract management. Anything needed.
-Administrative Assistant - Reception, maintaining office equipment, ordering supplies,
-Accounts Receivables/Accounts Payables, data entry, petty cash, audits, duties as needed.
EXPRESSWAY MARKET – Bend, OR Worked part time for 6 months while working part Time Fidelity
-Data Entry Technician – Enter data of invoices, write checks to vendors, inventory control, daily books entry and audit, month end closing and reports
NORTHERN AIR CARGO – Anchorage, AK 7/11 – 10/11
-Accounts Payable Technician – Code, Authorize, Data Entry, Vendor correspondence, Weekly check disbursements, General Ledger entries.
FIDELITY NATIONAL TIMBER RESOURCE/CASCADE TIMBERLANDS, LLC – Sunriver, OR 2006-2011 OLYMPIC RESOURCE MANAGEMENT
-Administrative Assistant - Reception, maintaining office equipment, ordering supplies,
-Accounts Receivables/Accounts Payables, data entry, petty cash, audits, duties as needed.
NORTHWEST INTERPRETIVE ASSOCIATION – Bend, OR
- Clerk - Working at the Newberry National Volcanic Monument, cashiering, stocking, audit and depositing of revenue, customer service, greeting of tourist, information exchange, sell of recreational NW Forest passes, equipment rental.
On call for temporary assignments with the following agencies:
HIRE CALLING – Bend, OR
EMPLOYMENT SOURCE, INC. – Bend, OR
STAFFING SERVICES, INC. – Bend, OR
Assignments to local corporations were as follows:
Reid & Wright, Inc. - Accounting Assistant
- Data Entry, Annual Budget Spreadsheet update and preparation, duties as needed.
Brooks Resources, Inc. - Accounting Assistant
- Data Entry, Correspondence, answer phone, mail, bank reconciliation, account audit.
Employment Source, Inc. - Administrative Assistant
- Reception, answer multi-line phone, trouble-shoot new software and enter needed data.
Mezure, Inc. - Controller/Administrative Assistant
- Reception, answer multi-line phone, open and distribute mail.
- Maintenance of office equipment, requisition of supplies, forms and brochures.
- Corporate accounting, financial statements, accounts receivable, accounts payable, budget analysis,
- Bank reconciliation, payroll, tax depositing with annual and quarterly reporting.
- Maintain records, perform duties for CEO, Sales Manager, Director of Technology and absentee Controller.
- Secure office as needed.
WADDELL & REED FINANCIAL SERVICES – Bend, OR
District Administrative Assistant
-Reception, answer multi-line phone, open and distribute mail.
- Maintenance of office equipment, requisition of supplies, forms and brochures.
-Daily mail log of all transactions, monthly calendar, issue testing of prospective new hires, daily update of pricing index, creation of fliers for media release and data entry.
- Correspondence by data-link, e-mail, fax, or type written.
-Maintain files, perform duties for District Manager, and assist Financial Advisor’s.
-Secure office as needed, bank deposits, balance statements, and payment of office expenses.
U.S. Postal Service – Fairbanks, AK and Jacksonville, FL
Window Clerk (1991 – 1998 – Fairbanks, AK)
-Assisted customers at window and on telephone.
-Operated cash register, letter sorting machine, and computer.
-Responsible for building security and daily closeout procedures for all window clerks.
-Prepared bank deposits, handled registered mail, and maintained inventory of supplies and postal products.
-Maintained records of all daily activities and transmitted data to main office via computer.
Mail Distribution Clerk (1983 – 1991 – Jacksonville, FL)
-Processed and/or sorted up to 3,000 parcels per hour.
-Operated 10-Key with computer link-up to enter zip code of mail parcels.
-Mail Flow Control operator on an as needed basis.
SNAP ON TOOLS CORPORATION – Jacksonville, FL
Accounts Receivable/Payable Clerk, Bookkeeper
-Handled bookkeeping for approximately 30 route sales personnel.
-Maintained Accounts Receivable and Payable and prepared weekly/monthly statements.
-Handled credit collections, billing and reconciliation’s.
-Responsible for inventory control of warehouse tools and supplies.
POULTRY HEALTH SERVICE – Jacksonville, FL
Accounting Clerk/Shipping and Receiving Clerk
- Responsible for full charge bookkeeping, bank reconciliation’s, monthly
Financial statements, billing and inventory.
-Operated Burroughs L5000 Bookkeeping Machine.
- Handled telephone sales orders and verified all shipping data.
-Maintained warehouse inventory.
-Purchased animal pharmaceuticals.
SARASOTA COUNTY HEALTH DEPARTMENT – Jacksonville, FL
Accounting Clerk/Medical Records Clerk
-Accounts Payable, Budget Auditing, in charge of the Medical Records department in the absence
of Manager.
PROFESSIONAL INSURANCE CORPORATION – Jacksonville, FL
Payroll Administrator/Accounting Clerk
-Manual bi-weekly payroll for 400 employees, Monthly payroll for foreign agents in various monetary systems.
-W-2 issuance and reports.
-Check issuance and reconciliations.
-Full Charge Accounting for 45 foreign subsidiary companies reporting to the controller.
EDUCATION
Accounting Studies: Jacksonville Jr. College – Jacksonville, FL
Computer Studies: Wiz Works – Fairbanks, AK
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