Social Media Personal Assistant

Yasmin H. Afify

PERSONAL INFORMATION

Yasmin H. Afify

Dubai- UAE

Tel - Whatsapp +971- 565412248

Female Date of birth 11/08/1982

Nationality: Egyptian

Visa Status: Employment Visa, Transferable

Skills: Office Manager, Personal Assistant, Document Controller, Outlook, PowerPoint, Logistics, Shipping, Presentation, Marketing, Orientation, Office Admin, Problem Solvin g, MS Office, Operations, Accounting, Typing, Mails, Office Clerical functions, Tickets and Accommodation Reservations, Social Media, HR Assistance, Payroll, Attendance, Minutes of a Meeting, Event Organizing, Negotiation, Communication skills, IT Skills 10/2019 – Currently Office Manager and Personal Assistant for the CEO Happy Land for General Trading Company, Dubai – UAE 02/018 – 10/2019 Office Manager, Document Controller and Personal Assistant At SINCO for Oil & Gas (Saudi Company)

Suez International Nitrate Co – SINCO (Saudi Co.), Egypt 2016– 2018 Office Manager and Social Media Specialist

Quantum Engineering Company (Canadian), Egypt

2009– 2016. Personal Assistant to the CEO and for the HR Manager Al Sakr Trading for Heavy Equipment (German Egyptian),Egypt 2007 – 2009 Office Manager and Logistics Coordinator at Marketing Department

(Multinational Company)

Grand Industries for Concrete Batching Plants (Qatari - Saudi), Egypt Yasmin H. Afify

2005 - 2007 Executive Assistant to the CEO (Multinational Company) Maggie Metal Corporation (Turkish, American Egyptian co.), Egypt 2000 - 2005 Personal Assistant to the CEO

( Former Minister of Environment Dr. Hoda Yassa)

Training at Technical and Chemical Laboratories (T.C.L.), Egypt Responsibilities :

Maintains office services by organizing office operations and procedures; preparing correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.

Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.

Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.

Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.

Completes operational requirements by scheduling and assigning employees; following up on work results.

Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.

Maintains office staff by recruiting, selecting, orienting, and training employees.

Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.

Maintains professional and technical knowledge by attending educational workshops; review ing professional publications; establishing personal networks; participating in

Contributes to team effort by accomplishing related results as needed.

Set up, copy, scan and store documents

Create templates

Manage requests for documentation

File documents in physical and digital records and ensure appropriate storage

Review and maintain the accuracy of the records, editing where

necessary to ensure they are up to date

To liaise with and distribute project related information with all levels of the project team and potentially external parties

Manage the processes around documentation within the organization

Maintain confidentiality around sensitive documentation

Prepare ad-hoc reports on projects when required

Acting as a first point of contact: dealing with correspondence and phone calls.

Managing diaries and organizing meetings and appointments. Many PAs control access to the manager/executive.

Booking and arranging travel, transport and accommodation.

Organizing events and conferences.

Reminding the manager/executive of important tasks and deadlines.

Typing, compiling and preparing reports, presentations and correspondence.

Managing databases and filing systems.

Implementing and maintaining procedures/administrative systems.

Liaising with staff, suppliers and clients.

Collating and filing expenses.

DC Dept.Duties

Administration Duties

Yasmin H. Afify

Conducting research on behalf of the manager.

Organizing the manager’s personal commitments including travel or childcare

Scheduling meetings and appointments for the department

Organizing the office layout and ordering stationery and equipment

Maintaining the office condition and arranging necessary repairs

Partner with Marketing Manager to update and maintain office policies as necessary

Organize office operations and procedures

Coordinate with Marketing Manager on all office equipment

Manage contract and price negotiations with office vendors, service providers and office lease

Making, sending and following up Technical and Financial Offers for various types of equipment.

Provide general support to visitors

Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)

Liaise with facility management vendors, including cleaning, catering and security services

Plan in-house or off-site activities, like meetings, seminars, and conferences

Support the marketing department by scheduling and organizing the creation of website content

Prepare letters and emails to clients in response to questions or to provide clarification on an ongoing project

Monitor marketing industry news and submit reports on emerging trends to management each month

Work with marketing team to coordinate day-to-day activities that lead to the completion of projects and tasks

Fabricate, edit and send the financial and technical quotations and them to the desired clients.

Contact clients, follow up quotation status and finalize deals by selling the products and accomplish the contract.

Ensure premises, assets and communication ways are used effectively

Supervise orders and arrange stocking of raw materials and equipment to ensure they meet needs

Communicate with suppliers, retailers, customers etc. to achieve profitable deals and mutual satisfaction

Plan and track the shipment of final products according to customer requirements

Keep logs and records of warehouse stock, executed orders etc.

Prepare accurate reports for upper management

Acting as a first point of contact: dealing with correspondence and phone calls

Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive

Booking and arranging travel, transport and accommodation

Organizing events and conferences

Reminding the manager/executive of important tasks and deadlines

Typing, compiling and preparing reports, presentations and correspondence

Producing documents and briefing papers

Managing databases and filing systems

Implementing and maintaining procedures/administrative systems

Liaising with staff, suppliers and clients

Collating and filing expenses

Meeting and greeting visitors at all levels of seniority;

Organizing and maintaining diaries and making appointments

Contacting Shipping companies to know the updated shipping costs, the estimated transit time and after approval from the logistics manager, submitting shipping order with the Logistics Dept. Duties

Yasmin H. Afify

accurate description.

In contact with the accounting department to follow up transactions, LC's and payment status.

Sending financial and technical quotations Goethe existing and desire clients, following up with the clients to know their exact needs and helping to accomplish finishing the purchase order.

Answering employee questions

Processing incoming mail

Creating and distributing documents

Providing customer service to organization employees

Serving as a point of contact with benefit vendors/administrators

Maintaining computer system by updating and entering data

Setting appointments and arranging meetings

Maintaining calendars of HR management team

Compiling reports and spreadsheets and preparing spreadsheets

Participating in recruitment efforts and Posting job ads and organizing resumes and job applications

Scheduling job interviews and assisting in interview process

Collecting employment and tax information and ensuring background and reference checks are completed

Preparing new employee files and overseeing the completion of compensation and benefit documentation

Orienting new employees to the organization and conducting benefit enrollment process

Serving as a point person for all new employee questions

Processing payroll, which includes ensuring vacation and sick time are tracked in the system

Answering payroll questions and facilitating resolutions to any payroll errors

Perform research on current benchmark trends and audience preferences

Design and implement social media strategy to align with business goals

Generate, edit, publish and share engaging content daily (e.g. original text, photos, videos and news)

Collaborate with other teams, like marketing, sales and customer service to ensure brand consistency

Communicate with followers, respond to queries in a timely manner and monitor customer reviews

Oversee social media accounts' design (e.g. Facebook timeline cover, profile pictures and blog layout)

Stay up-to-date with current technologies and trends in social media, design tools and application.

EDUCATION

Faculty of Computer Science and Information Systems (Helwan University) May/2005 Information System and General Management Section

PERSONAL SKILLS

Mother tongue Arabic

Other languages UNDERSTANDING SPEAKING WRITING

Listening Reading Spoken interaction Spoken production HR Dept.Duties

Social Media Duties

Yasmin H. Afify

English B2 B2 B2 B2 B2

French A2 A2 A2 A2 A2

Levels: A1 and A2: Basic user - B1 and B2: Independent user - C1 and C2: Proficient user Common European Frame work of Reference for Languages Communication skills Public speaking gained through contributing in different social activities.

Accepted in teams easily through working with many teams from different backgrounds

Organizational

Managerial Skills Able to work independently including planning & executing activities with minimum supervision

Able to organize tasks in a team situation and able to motivate colleagues & meet deadlines.

Various skills that I can share with people in group

I have also the humility to learn new knowledge from everyone in an organization

Other skills

Willing to learn and Fast learner.

Committed and reliable.

Self-motivated and self-managed, team player with excellent communication skills.

Problem solving and trouble shooting.

Have negotiation, research and time management skills. Courses:

Introduction to Hydraulic - Inside Company

Concrete Batching Plants - course and training at Grand Industries Factory (Ismaillia)

Spare Parts and introduction to Heavy Equipment - course and training inside company

Programming Languages( C#,.C++, Java, HTML, Flash5, Algorithms...) – Helwan University

Driving license B, Egypt

ADDITIONAL INFORMATION

Computer Skills

Professional in Microsoft Office programs.

Expert user of various email packages including Microsoft Outlook.

In addition, Database software are also important skills Artistic skills and

competences Writing articles is my favourite

Music

Yasmin H. Afify

Art

Reading & Drawing

Marital status Single

References Available on request

Contact this candidate