Administrative Assistant Manager

KARLA WHEELER

** ***** ***** ********** ** *****

404-***-**** • ************@***.***

OBJECTIVE

Results oriented Office Manager/Administrative Assistant seeking a position which gives increased complexity in my job duties and responsibility. Over fourteen years administrative experience in various office settings including distribution and educational industries. Positive attitude, great attention to detail and accuracy, ability to achieve targeted goals, meet budgets, and excels in challenging situations. Strong desire to succeed in a fast-paced environment and make a difference in the office administrative procedures to further organizational goals.

SUMMARY OF QUALIFICATIONS

Proficiency in a Microsoft Office; excellent Excel, Word and PowerPoint skills

Strong leadership skills

Excellent writing, grammar and oral communication skills

Strong organizational, attention to detail, analytical and creative problem-solving skills

Ability to multi-task and prioritize numerous ongoing projects

Skilled at interacting with customers of all socioeconomic backgrounds

Hard worker, quick learner, and ability to assume responsibility

Enthusiastic, dependable, punctual, self-motivated

Professional and courteous attitude

Experience in planning and implementation of events

EXPERIENCE

Douglas County Sheriff’s Office 2 / 2019 to Current

Records Clerk

Data entry

GCIC backgrounds

Record management

Warrant process

Customer service

Open records

Douglasville Police Department 12 / 2018 – 2 / 2019

Part-time Records Clerk

Data entry

Bike Alert 02 / 2018 – 02 / 2019

Customer Service/Administrative Assistant

Account payables/account receivables

Monthly statements

Shipping

Invoice discrepancy settlement

Ultimate Distributors 06 / 2017 – 11 / 2017

Accounting Specialist

Escrow account maintenance

Account payables/account receivables

Invoice discrepancy settlement

Driver invoice settlement

Routing adjustments

General Wholesale Company 06 / 2014 – 06 / 2017

Accounting Specialist /Administrative Assistant

Escrow account maintenance

Account payables/account receivables

Invoice discrepancy settlement

Driver invoice settlement

Routing adjustments

Atlanta Beverage Company 10 / 2009 - 02 / 2014

Branch/Corporate Administrative Assistant

Branch administrative support to branch manager & sales directors

Compile & maintain wholesaler reports

Maintain employee uniform program - rental & employee purchases; process weekly uniform invoices, employee payroll deductions for uniform rental & purchases; purchase & maintain stock uniform inventory

Maintain sales department invoices; process invoices for payment

Backup receptionist

Customer service

Send out route changes to department heads

Maintain meeting schedules, reservations & arrange catering services

Order/maintain office supplies

Schedule office equipment repairs & maintenance

FedEx/UPS shipping

Other administrative duties as assigned

Corporate Administrative Assistant (Corporate Office & 3 Branches)

Maintain wireless program for all branches (300 plus cell & data lines), including negotiating wireless contracts; program & maintain company cell phones; maintain employee liability agreements; process monthly invoices with employee payroll deductions

Maintain fleet files; fleet assignments; coordinate refurbishments & PM Service for Fleet; maintain fleet service software; enter work orders & purchase orders for fleet/mechanics/shop; process for payment

Designed company letterhead & business cards

Other administrative duties as assigned

Green Acres Preschool 07 / 2008 - 09 / 2009

Office Manager

Billing

Collections

Data Entry

Registration

Call taking and greeting clients

Website maintenance

Various duties assigned by Director

Associated Packaging 02 / 2007 - 06 / 2008

Customer Service / Inside Sales

Accounts receivable/payables

Sourcing

Freight

Sales commissions and support

Order tracking/entry

Collections

Douglas County Board of Education 08 / 2000 - 12 / 2006

Attendance Clerk (2 years)/ Office Manager (4 years)

Managed a four-person office order supplies for 108 employees and 850 students

Leave management 108 employees as well as employee benefits

In-house accounting (payables, receivables, deposits, & collections)

Maintenance request

Monthly Accounting Reports

Gas Incorporated 1993 / 1995

Office Manager

Inside Sales; Accounting; Billing; End of Month Closeout

King Provision 1990 / 1993

Customer Service Representative

Lead CSR 2 years

Data entry

Pactel Paging 1986 / 1989

Customer Service/Office Manager

Inside Sales; Accounting

Douglas County Sheriff’s Department 1983 / 1986

Records Clerk

Data Entry

VOLUNTEER WORK

Alexander Wrestling Booster Club _ 09 / 1996 - 05 / 2000

Alexander Wrestling Booster Club President _ 09 / 1998 - 05 / 2000

Bill Arp Elementary 100 Year Community Celebration _ 04 / 2008

Chapel Hill High School Touchdown Club _ 07 / 2010 - Present

EDUCATION

Douglas County High School

REFERENCES UPON REQUEST

Contact this candidate