Executive Assistant Social Media

Claudia Greco

**** *********** ******, ********, ** 11234

*********@***.***

Cell: 917-***-****

Summary

Support top-tier partners, counsel and associates in IP/Tech Transactions, Cybersecurity and Complex Commercial Litigation practice groups, including special projects and board work. Manage business development activities and maintain relationships with various national and legislative committees and professional organizations.

Legal Executive Assistant

Professional Experience

Polsinelli PC, New York, NY – Legal Administrative Assistant (April, 2018 - December 2018)

Moved to Polsinelli with IP/Technology Transactions partner from Arent Fox, and previously from Kaye Scholer LLP (see below).

Arent Fox, LLP, New York, NY – Legal Executive Assistant (January, 2017 – April, 2018)

Moved to Arent Fox with IP/Technology Transactions partner following Kaye Scholer LLP’s merger with Arnold & Porter LLP (see below).

Kaye Scholer LLP, New York, NY - Legal Secretary (August, 2001 – January, 2017)

Extensive document production – including correspondence, presentations, biographies and speeches – while prioritizing matters expeditiously and proactively with little or no supervision; self-starter who initiates internal communications and drafts client correspondence while developing and maintaining quality attorney/client relationships.

Administer the extensive logistics of IP/Technology Transactions partner’s frenetic business development practice, including ever-changing calendar management across multiple time zones, and nationwide and global travel organization (scheduling, reservations, and tracking).

Organize all aspects of in-house conferences across several departments (including Conference Services, Business Development/Marketing, Graphics and Document Services, Security and Facilities), as well as singlehandedly prepared outlines, presentations, speeches and speaker biographies and registration for outside conferences, seminars and pitch meetings.

Coordinated large pharmaceutical/legal seminars for major client and all of their attorneys nationwide

Manage partner’s billing – including time entry and billing, forensic accounting, and budgeting for business development and other non-billable matters. Additional practice management tasks include new matter intake, processing expense reports, credit card and invoices processing.

Complex, multi-tier billing, PowerPoint presentations and Excel matrices.

Within secretarial teams, intense and fast-paced work for corporate, litigation and real estate practices, with considerable experience in corporate and real estate closings, briefs, court filings, document production and litigation binders.

Key Contributions:

Organized every aspect of in-house conferences and seminars.

Managed Document Services disaster recovery site as a key employee following Firm fire.

As Floor Coordinator, oversaw work flow of other secretaries on floor and coordinated Director of Secretarial Services.

Mentored and trained new secretaries in best practices for workflow, client intake, and use of software.

Pilot program/beta testing group for every software program or platform rolled out at firm, as secretary to Head of IP and Technology and Transactions Group.

McDermott, Will& Emery, New York, NY - Legal Secretary (November, 1998 - June, 2001)

Heavy and fast-paced document production for tax partner, two tax associates and trust and estates associate with minimum supervision; extensive work not only on client matters, but also on partner’s busy business development practice, as well as his work as head of various national tax committees and organizations and legislative work with Congress involving e-Commerce.

Phillips Nizer LLP, New York, NY - Legal Secretary (September, 1996 – November, 1998)

Assisted senior corporate/international law partner with extensive document production and maintenance of vast foreign and domestic contact list and database; worked for litigation partner and head of technology practice group on extensive administrative and computer-based projects (i.e., Y2K compliance, state and federal legislation, and Internet issues).

Education

Bachelor of Arts, Communications - C.W. Post Center of Long Island University, Greenvale, NY

Bachelor of Arts, Theatre & Film - C.W. Post Center of Long Island University, Greenvale, NY

Graduated Magna cum Laude, with Honors; Honors Scholarship, Academic Scholarship; Dean’s Scholarship

Skills

Microsoft Word 10 and Outlook; extensive Internet research and social media skills, PDF and document conversion; iManage, PowerPoint and Excel; Carpe Diem and CMS billing systems.

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