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Executive Assistant Manager

Auburn Hills, MI
July 31, 2020

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Reneé Roos ~ Executive Assistant

248-***-**** ~ *441 Tucker Road, Holly, MI 48442



Strong Communication skills with ability to adapt to current and changing environments.


Sales Coordinator

Flex-N-Gate March 2010 to May 2020

Warren, MI

Reason for leaving-COVID restructuring

Sales Coordinator

Toyota / Honda/ Subaru June 2013 to May 2020

US VW / Mitsubishi

Assist Toyota/Honda/ Subaru/ /US VW /Mitsubishi Account Managers and Program Managers with daily functions. Maintain multiple databases and sales forecast. Prepare and track all incoming purchase orders, from ship to pay. Assist with set up of new customer programs. {Ariba SAP, Taulia}

Track Commercial Open Issues- Communicate status to correct plant personnel, program management, Account Manager, Business Unit Manager and Director.

Quoting- Pull in new Quotes from customer portal, save to correct program file and present to Account Manager. Sent quote packages to estimating group after Account Manager and Director approval. Track status from estimating group. When received from estimating group, load quote to customer form/s as required. Submit once approved by Account Manager and Director.

PLM (Project Life Management)- Internal tracking program. From Initial customer quote to End of Life. Assist Sales group, Engineering and Program Management with daily updates.

POR’s (Purchase Order Requisitions)- Reviewed submitted por’s for accuracy of information, returned to program manager for correction if needed. Created purchase order after final approval.

Completed por’s for Toyota, Honda, Nissan, VW, BMW, Mercedes. Did back up for Ford and Chrysler teams.

Surveys- Forward / Assign various customer surveys to correct team / plant members. Track completion. Compile group surveys as needed and return to customer in timely manner.

Tool Asset Inventory- Work directly with customers and plant team members to obtain tooling information (location of dies, check fixtures, racks, etc.) return completed surveys in a timely manner to customer.

Purchase Orders- Download, verify and enter service and production purchase orders. Tooling purchase orders are verified, and tooling invoice packages completed and submitted to accounting group to invoice.

Prototype purchase orders- Work with Program Managers to be sure correct promise date, piece price, packaging, etc. are entered into correct system. When purchase orders are faxed in, scan, save and forward to the correct plant for invoicing.

Additional tasks- From March 2019 assisted in training new Account Manager on Toyota portal applications. Also reviewed with new account manager Toyota policies and procedures.

Information Station. Basically answered questions from plant managers, controllers, program management, etc.

Sales Coordinator

Chrysler Metals / MOPAR March 2010 to June 2013

Diversity / Packagaing

Assist Metals Team and MOPAR Account Managers and Program Managers with daily functions. Maintain multiple databases and Sales Forecast. Prepare and track all incoming purchase orders, from ship to pay. Work closely with Purchasing Packaging team to update all service locations.

Responsible for maintaining the FNG Chrysler Supplier Diversity website; including adding new minority suppliers and uploading spend on time on a monthly basis.

Depended on to maintain and track everything for managers without direct supervision. Profecient in Word, Excel, Powerpoint and multiple databases.

Administrative Assistant

CHRYSLER GROUP LLC August 2007 to March 2010

Auburn Hills, Michigan

Reason for leaving-left for better opportunity

Supplier Relations, Global Sourcing September 2008 to Current

Product Development Team & SQ June 2009 to Current

Powertrain, Global Sourcing April 2008 to September 2008

Chassis, Purchasing August 2007 to April 2008

Administrative Assistant – Assist team members with daily functions. Work closely with Risk Management / Financial Review teams in scheduling supplier reviews updating and maintaining supplier financial data. Responsible for maintaining multiple confidential spreadsheets and powerpoint presentations for top level management. Maintain senior managers calendars.

Responsible for complete travel arrangements - flights, trains, lodging, auto – for US and International trips. Complete Expense Reports upon travel completion.

Relief Admin for Sr. VP Executive Administrative Assistant.

Executive Assistant / Publications

FOREST LAKE COUNTRY CLUB May 1993 to June 2002,

Bloomfield Hills, Michigan June 2004 to August 2007

Executive Assistant, Production Control,

Customer Service Manager, Shipping Manager

PME INTERNATIONAL June 2002 to June 2004

Swartz Creek, Michigan

Executive Assistant – Assist management team and representatives with daily functions, from ramp-up of company through certification processes. Employee #3 with the organization.

Customer Service Manager, Production Control - Coordination and tracking of RFQ's, issuance of purchase orders and invoicing and organization of daily production meetings, which insured continued certification of ISO 9001:2000 and TS 16949 Compliance.

Part of ISO 9001:200 Certification Team and TS 16949 Compliance Team.

Shipping Manager – Coordination of national and international shipments with proper Quality Control inspection and documentation.

Education – Garden City East High School, Some college – Major Biology, Minor Psychology

Software/systems – proficient in Microsoft applications and Ariba SAP

Interests – Family Farm, 4H volunteer, breed English Setters.

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