Executive Assistant

Theresa J. Budde

***** ******* **, ** ****, MO **020

Mobil 314-***-****

***************@*****.***

Summary: Executive Assistant specializing in administrative procedure knowledge, accurate document preparation, proficient time management and communication skills while protecting classified information, with superb multi-tasking ability Skills: MS Word, Excel, Office, Data Entry, PowerPoint, QuickBooks, Type 60 wpm, Adobe InDesign, Adobe PhotoShop, HIPAA knowledgeable, WebEx WORK EXPERIENCE :

RiverCity Casino & Hotel / Penn National Gaming

Executive Assistant 12/09 to 7/20

Assisted VP, CEO and Directors with managing an active calendar of appointments and meetings, arranging complex and detailed travel

Composing and preparing correspondence between diverse levels of employees

Prepare and review financial documents for multiple casinos

Managed and tracked ServSafe food, alcohol training and HepA records for over 400 team members and managers on property

Point of contact for the Health Department for all inspections in each food outlet

Created SOP’s and job descriptions for each team member in all outlets, scanned and filed once completed

Worked closely with marketing to create internal and external projects for the casino

Maintained personal documents for internal & external matters

Entered & approved time, PTO, FMLA & EO for over 400 team members

Managed Wells Fargo credit accounts for directors in various areas

Entered monthly inventory for each outlet of the casino

Maintained and tracked through Virtual Roster, daily updates pertaining to team members call outs and revised schedules

Worked with compliance to insure Casino Ops and F&B continues to stay in compliance with all regulations regarding the Health Department and Gaming Commission

Obtain and update tips and gratuity deposit's for events throughout the casino

Worked with HR on hiring, background checks, drug testing, scheduling phone interviews, gathering FMLA paper work and legal documents for team members

Assist with IT regarding technical issues such as: Microsoft Office, Kiosk Terminals and team members micros cards

Worked closely with director of surveillance

The Maune Raichle Law Firm, St. Louis, MO

Office Manager / Legal Assistant 04/06 to 11/09

Worked closely and built strong relationships with new and existing clients, scheduled client meetings and assisted with paperwork

Responsible for compiling first draft of various legal documents in addition to proofing final drafts for two attorneys

Managed daily accounts receivable and accounts payable, maintained fee agreements and retained percentages utilizing QuickBooks accounting software

Participated in the creation, production and distribution of the agency’s national aired television commercials

Answered the phone with outstanding telephone etiquette

Ordered medical, autopsy, social security and military records for clients

Maintained a client database utilizing ACT software in addition to creating and maintaining various spreadsheets with current client data from multiple referring law firms

Worked closely with our investigators to help gather information and product identification to be used in trial for individual clients

Evaluated and tracked incoming calls for leads through the phone system. Coordinated and assigned over 100 phone lines to various marketing companies

Scheduled travel arrangements for attorneys and investigators

Responsible for screening, interviewing and hiring of new employees

Set up and monitored computers and phones in addition to IT situations for over 35 employees

Facilitated construction with the building manager through three office expansions

Assisted in the preparation for the annual tax season

Maintained an on-call status nights and weekends Jones Lang Lasalle, St. Louis, MO

Administrative Assistant / Dispatcher 09/04 – 04/06

Answered multiple phone lines, transferring incoming calls to the proper extensions

Received and dispatched service requests to engineering, security, and housekeeping

Closing service request and generating invoices

Filled all security, medical, property removal and elevator reports

Maintained tenant rosters, confidential client information, emergency employee telephone list, building vendor list, and HVAC operational hours scheduled

Logged all checks received from tenants and miscellaneous charges and managed deposits to the bank

Maintained leases and researching information on leases

Assisted on projects as assigned by General Manager Education: Roosevelt High School 1995

High School Diploma

References will gladly be provided upon request

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