Document Controller
Resume:
Curricular Vitea.
MUHAIMIN ASYRAN BIN MOHAMAD
S2-217, Block Sinar 2,
Pangsapuri Sunway Sinar,
Taman Sunway Kayangan,
Jalan Ungu U9/34, Seksyen U9,
Telephone No. : (HP) +6011 – 3232 9090
Email : **************@*****.***
Personal Details : Ambitious and goal-oriented with a clear vision of future objectives, an open-minded, outgoing and resourceful, with an enquiring mind and optimistic outlook. Enjoys the challenge of a busy demanding work environment and have the ability to maintain a consistently high standard of work under pressure.
Summary Of
Experiences : Eighteen (18) years’ experience in Petrochemical, Oil & Gas and Power Plant Engineering, Procurement, Construction Contractor and Logistics & Warehouse. Scope of work including managing and Controlling the engineering and construction documents/drawings and vendor data based on the project requirement.
Personal Particulars
NRIC : 800***-**-****
Date of Birth : 25 May 1980
Place of Birth : Kelantan
Marital Status : Married
Height/ Weight : 1.58cm / 80kg
Nationality : Malaysian
Language : English, Bahasa Melayu
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Educational Background
Diploma in Information Technology (IT) from Pusat Teknologi Dan Pengurusan Lanjutan (PTPL), 1998 – 2001
Courses Attended
1. Awareness Training for ISO 9001: 2008 and ISO 14001: 2004, Buler Engineering (M) Sdn. Bhd. on January 2012.
Working Experiences
Employer : MMSB Consult Sdn. Bhd.
Period : February 2018 – January 2020
Position : Document Controller
Project Involved : KVLRT3: Light Rail Transit Line 3 (LRT3)- Bandar Utama to Johan Setia
Client : MRCB George Kent Sdn Bhd
Job Description :
To carry out processes such as scanning, uploading and registration for all incoming and outgoing documentation for the project.
To create, monitor and maintain registry of all documentation related to the project.
To acknowledge and validate all documentation received and distributed for the project.
To check, verify and confirm the quality and formatting of all documentation are adhere to the established procedures and guidelines required for the project.
To provide assistance and support in ensuring the awareness of the document control system to all parties involved with the project.
To liaise with all relevant internal and external personnel to ensure the process flow for all incoming and outgoing documentation are in line with the established procedures and processes for the project.
To liaise with Construction Resident Engineer (CRE) and Lead Document Controller to implement the document control processes that have been established for the project.
To manage day-to day activities including planning, executing and reporting for compliance and effectiveness in DC manual operations covering Document, Drawing and Correspondence Management.
Experience with EDMS and Team Binder System
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Employer : Vivocom Enterprise Sdn. Bhd.
Period : June 2016 – January 2018
Position : Document Controller
Project Involved : Cadangan Membina 2 Menara Komersial Yang Mengandungi:
A – Menara 1 (30 Tingkat), Menara 2 (33 Tingkat) Dan 1 Tingkat Rekreasi Tingkat 8
B – Kompleks Komersial 2 Tingkat Kompleks
Perniagaan (Tingkat Bawah & Tingkat 1).
C – 6 Tingkat Tempat Letak Kereta
Client : Coneff Corporation Sdn. Bhd.
Job Description :
Review, catalogue and distribute all consultant drawings, shop drawings and other submittals as required by the Project Manager.
Receive all consultants’ drawings, log in Edge Builder, review and distribute as required by P.M.
Receive and log all shop drawings. Review with PM and distribute.
Provide preliminary review of shop drawings for conformance.
Prepare change notice summaries for owner/construction manager review.
Ensure timely review of submittals by consultant and review.
Scan and database the approved shop drawings. Keep current hard copies and file supersede version.
Take progress photographs and damage/condition photographs
Follow-up on deficiency lists and assist with scheduling and coordinating substrates.
Assist with ordering construction material and equipment. 4
Employer : Muhibbah Engineering (M) Bhd
Period : November 2015 to March 2016
Position : Lead Document Controller
(Contract Basis)
Department : QA/QC Dept.
Role Purpose : Coordinate all activities related to the Document Control procedure, including technical documents,
Drawings, and commercial correspondence.
Project Involved : OPHIR
PETRONAS GAS BERHAD
Job Description :
Manage for daily, weekly and monthly report for documentation related project.
Directly involve and reporting to QAQC Manager for DCC
Coordinate with all coordinators, engineers and supervisors and as instructed related to final documentation if required.
To adhere to all safety rules and regulation lay by company and clients.
Responsible for the QAQC department pertaining to compilation of all project documents.
Responsible to download document from electronic files via scanning and website/internet for archiving as softcopy form.
Responsible in checking the completeness of information is incorporated and updated by vendor and approved by client via release notes checklist before release payment by finance department.
Responsible distributing & issuing Vendor Data Requirement for Review Process – Distributing & issuing IFC Drawing to respective Department and Client.
Update daily project documentation activities by compile the vendor catalogue as per approval table of contents before delivered to end-user.
Update daily project documentation activities in scanning and upload documents/drawing into MUHIBBAH server.
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Employer : Carigali Hess Operating Company Sdn Bhd Period : August 2013 to September 2015
Position : Executive, Document Controller
Department : Operations & Development Dept.
Role Purpose : Maintain and monitor all aspects of engineering and Technical documents MOCs, ASB campaign, technical
Specifications, procedures, manuals and handling of Computerized database system to ensure good
Documentation flow as to support the department
Goals and strategies.
Project Involved : Engineering Technical Service Support (ETSS) 2013 – 2015
Job Description :
Receive, stamp, check, update, monitor, circulate, filing, distribute and close- out all maintenance & engineering manuals, technical documents and drawings in a timely manner as per company’s procedures and requirements submitted by our Consultant, Contractor, Vendor, Supplier & other external parties through DCL online.
Ensure all project documentation is complete as per requirements for feed, detailed design & as-builting. Close monitoring of final doc progress is critical before handover complete documentation to Operations.
Ensure documents are well kept in the electronic data management (EDMS) for final documentation and MOSS/DCL share point for revision documents for easy retrieval and tracking. EDMS or DCL Administrator and conduct training to POD team.
Coordinate and monitor Consultant or Contractor on consolidated As- Builting Campaign, PDMS modeling, redline mark-up & drawing production.
To archive the less priority documents & ensure ODD Library/Project Library is well maintained and functional.
Work close with Supervisor in managing the daily operation/project work & back to back support to all team members.
Provide technical support to Operations, Projects & other department in term of document requests, photocopying & compiling.
Well verse with master drawing, company technical specifications, procedures (onshore + offshore), document numbering systems, codes
& standards, technical books & MOC works.
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Employer : TH Heavy Engineering Fabricators Sdn. Bhd. (THHE) Period : June 2012 to August 2013
Position : Final Documentation / Document Controller Coordinator
Project Involved : Sarawak Shell Berhad
- Detailed Design for D12 & Laila Field Development Aquaterra Energy Limited
- West Desaru EPS Development PetroFab (Malaysia
– PM304) Ltd.
Job Description :
Prepare Final Documentation Procedure, Volume Table of Contents (VTOC), Main Table of Contents (MTOC), and Distribution Matrix as per client requirement.
Comply and monitor Final Documentation starting from Volume 1 Equipment Dossier to Volume 8 Operating and Maintenance Manual as per client requirement.
Weekly meeting with Client and Fabricator and update status of Final Documentation Measurement.
Review and Quality Check Master Copy documents.
Join review between Clients and end user.
Engage with 3rd party for endorsed Mill Certificate and Test Certificate.
Printing and Scanning Documents base on client requirement.
Delivery and handover of Final Documentation to client office
Create transmittal, filling and distribution.
Updated the status and progress to Project Manager and Engineering Manager every week.
Maintain the order, controls and dissemination of documentation (i.e. incoming/outgoing correspondences, transmittal, project documents, etc.) on daily basis.
Prepared document standard form for review and approval process.
Maintain and administrate project numbering system and control the numbering of documents on the project.
Communicate and negotiate with Vendor about requirement & completeness for final documentation.
Interface with engineers, clients, suppliers or third-party companies as required.
Checking the completeness of information is incorporated and updated by vendor and approval by client before release payment by Finance Department.
Maintains files and records, applications process, gathers documentation information.
Assisting in project close-out and handover/archiving activities.
Provides administration and clerical support
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Employer : Buler Engineering (M) Sdn. Bhd.
Period : December 2010 to June 2012
Position : Document Controller cum Admin Executive Project Involved : TCOT Tank Cleaning, Maintenance & Calibration Services for Petronas Carigali Sdn. Bhd. (PCSB) –
Peninsular Malaysia Operations (PMO)
Job Description :
Ensure all the project documents incoming & outgoing are safely received and dispatched to the intended recipient and do record tracking, inventories, filling and etc.
Assist Project Engineer in preparing the document in specific order which includes procedures, SSP, policies, proposal, work pack, TBE and reports to follow standardization of documentation formation.
Compiling all the technical report, vendor data, drawings, inspection reports, QAQC documents etc.
Ensure all document, files are filled systematically, safely, updated, tagging and recorded.
Identify and make proposal for document store i.e. cabinet etc.
Ensure compliancy all documentations with the Company Policies and Procedures to inline with ISO 9001:2008 certification and requirement.
Preparation of documentation for ISO audit.
Controlling & maintained the document numbering, drawing numbering, and records
Issuing the transmittal note for outgoing documents.
Manage & updating the Master Document Index (MDI) for all Documents, Drawings and filing.
Preparing the Invoice and in charge of Administration. Employer : DBA Akitek (M) Sdn. Bhd.
Period : November 2009 to December 2010
Position : Document Controller
Project Involved : Cadangan Pembangunan Kompleks Pusat Penjagaan Kanak Kanak Dan Taman Asuhan Setinggi 6 Tingkat
Di Atas Lot 52, 56 Dan 57, Seksyen 60, Jalan Tun Ismail, Bandar Kuala Lumpur, Wilayah Persekutuan Kuala
Lumpur.
Client : Bank Negara Malaysia (BNM)
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Job Description :
Review, catalogue and distribute all consultant drawings, shop drawings and other submittals as required by the Project Manager.
Receive all consultants’ drawings, log in Edge Builder, review and distribute as required by P.M.
Receive and log all shop drawings. Review with PM and distribute.
Provide preliminary review of shop drawings for conformance.
Prepare change notice summaries for owner/construction manager review.
Ensure timely review of submittals by consultant and review.
Scan and database the approved shop drawings. Keep current hard copies and file supersede version.
Take progress photographs and damage/condition photographs.
Follow-up on deficiency lists and assist with scheduling and coordinating substrates.
Assist with ordering construction material and equipment. Employer : Carimin Engineering Services Sdn. Bhd.
Period : July 2008 to October 2009
Position : Document Controller
Project Involved : Hook-Up & Commissioning for SK 309/311 Phase 1 Gas Development Project, Murphy Sarawak Oil.
Job Description :
Setup documentation filling system
Handling incoming & outgoing construction drawings and distributed to the related party
Tracking all in/out documents using transmittal and distribution documents to relate person.
Filling all documents and maintain correspondence register
Assist Workpack Team Leader on preparing of workpack and jobcard
Assist QA/QC Engineer to monitor progress of preparation and submission of Project Procedure.
To monitor all correspondences to be record and filled accordingly.
To compile turn over document as per client requirement.
Weekly checking and tracking all document/drawing as per requirement by client.
To do printing work, distributed and properly filed the entire document.
Ensure all documents and drawing was properly filed and instantly retrievable.
Tracking Master Document List.
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Administer all activities with the recording, administration, preparation, completion and timely submission of pre-proposals.
Preparing tender documentation.
Putting together documentation packs and certification for QA/QC department.
Generally assisting in the QA department as necessary. Employer : Shapadu Energy & Engineering Sdn. Bhd.
Period : February 2002 to July 2008
Position : Assistant Document Controller
Project Involved : Hook-Up and Commissioning for:
- Resak Gas Compression Project, Petronas Carigali
- Bekok-C Gas Debottlenecking Project, Petronas
Carigali
- Duyong DPP-B Modification for Hydraulic
Workover Project, Petronas Carigali
- RBDP-A Gaslift Compressor & Modification Work
Project at Vietnam, Petronas Vietnam
- RBDP-B Gaslift Compressor & Modification Work
Project at Vietnam, Petronas Vietnam
- Tukau-E Workover Project, Petronas Carigali
- NRPOD Project Hook-Up & Brownfield Phase II,
Bristh Gas India, Mumbai (BGEPIL)
- Kinarut-A V-Cone Wet Gas Meter Project
- Semarang Chemical Injection project
Lab Facilities Project for:
- University Technology Petronas (UTP) Project
Plant & Fabrication Project for:
- Kerteh Refinery Rejuvenation (KRR)
- The EPCC of Reinstatement of Mogas Facilities
- The EPCC of Fuel Hydrants Extension &
Modification Works at KLIA
- PCC of Mercury Removal System Facilities Project OGT Kerteh
- Installation of PCSB’S Mercury Removal System
Facilities Project at MSE-ATB, Pasir Gudang.
Job Description :
Distribution all document to the person concern using transmittal
Entering data – transmittal note status once the document has been issued
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Handling incoming and outgoing construction
drawings and distribute to the related party
Filling ISO drawing, construction drawing and update latest revision drawings
Control filling central file and update ISO revision
Audit document for ISO especially QA/QC Document at site project.
Responsible filling of all documents (Data Books)
Received and distribute document
Re-setup documentation filling system
Control and distribute all Engineering document
including Procedures, Specification, Material
Requisition.
Register and files any other documentation as directed by Construction Management
Compiling Final Documentation of Hook-Up and
Commissioning Project.
Assist Workpack Team Leader on preparing of
workpack and jobcard
To perform administration task during assignment to site office and offshore
To assist Safety Officer in issuing and controlling of Permit To Work (PWT)
To maintain the document and correspondence
register
Ensure all drawings/documents were properly filed and instantly retrievable
To do printing work, distribute and properly filed all the document
Support to all departments with document related issues
Acting as Material Controller and Logistic
Assist QA/QC Engineer to monitor progress of
preparation and submission of Project Procedures
Assist Planner to do Daily Progress Report
Checking and tracking all documents/drawings as per requirement by client
Additional Works On Offshore
Administration work – Prepare report of attendance of all workers including man-hour and overtime.
To assist Planner on preparation of Daily Progress Report.
To assist Safety Officer in controlling, issuing and recording Permit of Work
(PT)
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Skills
High Motivation And Able To Work In Group
Experience In Software Such As Microsoft Excel, Microsoft Word, Microsoft Access And Networking
Can Work Under Pressure With Minimum Supervision
Have The Analytical And Decision Making Skills
Familiar with Document Management Systems like Team binder, Aconex, EDMS, MOSS and Others.
Additional Info
I have good interpersonal skills, communication skills, and a team player. Furthermore, I am a quick learner, open minded, ability to work independently, good self-discipline and willing to learn.
Personal Qualities: My contemporaries describe me as an outgoing, extrovert personality. I enjoy meeting people and have no problem making friends. Referees
En. Mohd Shafiq Katijan
RE QA
MMSB Consult Sdn. Bhd.
Hj. Abdullah Isa
QA/QC Manager
Muhibbah Steel Industries Sdn Bhd.
Md. Harudin Hamidon
General Manager
TH Heavy Engineering Sdn. Bhd.
En. Rossley Mat Basha
Project Manager
Buler Engineering Sdn. Bhd.
En. Alwi B. Ali
Senior Document Controller
Shapadu Energy & Engineering Sdn. Bhd.
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Others
Notice Period : 1 (one) week
Expected Salary : RM 4,800.00 (Negotiable)
Contact this candidate