Executive Assistant Sales

Anita Sengupta Mapleton Apartment

**, ********* - ******** **** **, Narayanapuram, Pallikaranai, Chennai, Tamil Nadu 600100

Email: *********@*****.***

Contact Number: +91-974*******

LinkedIn: https://www.linkedin.com/in/anita-sengupta-4b834957

CAREER OBJECTIVE

To be an astute learner and performer at the high-level management. I can build an innovative and rewarding career in the esteemed organization by using my experience, skills and other significant talents like process improvement, development and mentoring personnel, strategic planning and execution, business process optimization by being a good team player and contribute to the organizational growth enthusiastically with hard & smart work.

PROFESSIONAL EXPERIENCE

Beckman Coulter India Pvt Ltd (February 2016 to March 2020)

Administrative Assistant/ Executive Assistant

Business and Administrative Support

Manage & prioritize VP’s schedules to ensure that their time is focused on critical & strategic issues.

Taking dictation and minutes, writing them up subsequently

Coordinate communications & ensure to maintain confidentiality of all communications & documentation.

Handling correspondence directed to directors, CEO, CFO and managers.

Preparing presentation

Assisting on Business Planning & strategy

Assisted Senior Leaders located in USA, China, Japan and Europe for administrative tasks virtually.

Managing expense claim & Corporate credit card

Petty Cash Handling

Processing Vendor Invoices & payments

Taking Orientation for New Joiners on Admin operation

Helping & training the team on problem solving, time management & prioritizing work to effectively multitask

Organising company events & functions

Project Management

Project task list, timetable and timeframe is compiled

Undertake and assist in the completion

Project supervision

Report to the President on all aspects of the business

Budgeting & expense allocation with Finance team as per the project

Preparing MIS reports

Conducting Meetings with all department heads for project status & budgets

Travel Management Lead & Training Coordination (700+ employees)

Leading team of 7 people & responsible for end to end International & domestic travels of 6 operating companies & saved 20% of travel budgets annually.

- Ticketing, Visa, Invite & Covering Letters, hotel bookings (domestic & international), Forex

Expert in Visa documentation

Responsible for banquet bookings overall India.

Training coordination with HR & Training department.

Design and implement travel training for travelers, new joiners and travel arrangers from other cross OpCos

Ensuring compliance with different relevant travel policies and procedures

Analysis and development of technology and systems in area of travel expense & reimbursement (Oracle tool)

Vendor Management- Making comparison sheets, raising Purchase Order

Training Coordination -Manage Logistics Trainings /Kaizens/PSPs/workshops

Supply Chain Management – Hotels & Airlines (India)

RFP bidding, negotiation, selection & finalization process with HRS & Hotel contacts

Maintaining Relationship with Hotels & local contract negotiation for all India for RFP rejected hotels

Ensuring all cross Opco admin’s are adhering to preferred suppliers

KEY SKILLS

Multitasking Resourcefulness Adept to technology Time Management Negotiation Strategic Planning Detail Oriented Microsoft Office Organizational Skill Tactful Problem Solving Creative Thinking Vendor Management Daily Management Effective Gatekeeper

Previous Work Experience

Aloft Bengaluru Cessna Business Park, Bangalore - Sales manager

(May 2015- Feb 2016)

Park Plaza, Bangalore - (Assistant Manager Sales – August 2013 till 20th May 2015)

The Park, Bangalore

Pormoted as Sales Executive-Conferences & Events – August 2012 till July 2013

Banquet Sales co-ordinator - July 2010 till July 2012

ISTA, Bangalore- Front Office Assitant (July 2008 to October 2009)

EDUCATIONAL PROFILE

Bachelor in Hotel Management [BHM] from NIPS School of Hotel Management, West Bengal University of Technology with Distinction, 2008, Kolkata.

Higher Secondary Examination from Saraswati Vidya Mandir, Under C.B.S.E, 2005, Dhanbad

Secondary Examination from Model English High School, Under C.B.S.E, 2003,

Dhanbad

TRAININGS & EVENTS

Trained in Daily Management, PSP, Crucial Conversation & Value Stream Mapping

Conducted Various Kaizen for process improvement/Policy

Organised Team Outing for cross opcos

Organised events for 3000+ people

LANGUAGES KNOWN

English, Hindi & Bengali

DECLARATION

I hereby declare that all the above details are true, complete to the best of my knowledge and belief.

Yours faithfully,

Anita Sengupta

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