Executive Assistant Personal

Mae Grace Seminio

Dubai, United Arab Emirates

Mobile: +97156.5454 992/ adexkk@r.postjobfree.com

LinkedIn: http://linkedin.com/in/mae-grace-seminio-6855a182

Career Summary

Fourteen years work experience in various roles directly supporting C-suite and top executives, with in-depth understanding of strategy and various areas of management including: Stakeholder Management, Logistics and Calendar Management, Policies and Procedures, Risk and Confidentiality, and Customer Relations. A strong, focused, innovative problem solver capable of delivering tasks within challenging timelines.

Key Skills

Proficiency in MS Office and Zoom applications

Excellent written and verbal communication skills (English and Filipino)

Ability to work in an ambiguous environment and drive forward results

Experience in building cross-functional partnerships and influencing stakeholders across the organisation Problem solver, able to troubleshoot issues independently or escalate when necessary; sense of accountability and sound professional judgment

Employment History

HSBC Bank Middle East, Dubai, UAE

Personal Assistant to HSBC MENAT HOST Head of Operations / May 2016 – to present

Chief Administration Officer / Chief Control Officer

Admin Support - MENAT CAO, CCO, Head of Operations

Support CAO, CCO and MENAT Head of Operations in managing their day to day operational management activities, including, but not limited to Calendar Management, Travel Booking/Claiming Expenses and scrutinizing important emails

Support the wider CAO, CCO and MENAT Head of Operations teams in facilitating special events, such as Town Halls, Offsite, Workshops and Broadcast Meetings

Extend support to the MENAT COO PA, during annual and emergency leaves

Proactively draw Management attention to items require immediate action and topics they could be interested in

HR Engagements for Global Operations / MENAT COO Office / MENAT Chief Control Office

Assist Operational Manager in collating newsletter updates for each Countries and arranging all current and important momentum of each staff on a monthly basis.

Organize the Global Mandatory Training reminder for all the Regional Heads and their directs reports

Support in logistics and various arrangements for Floor Meetings, Exchange Sessions, and Townhall events

MENAT Service Performance Delivery Team

Support the generation of effective communication to the stakeholders

Collaborate with other HOST Functions to ensure commonality

Support ad hoc requests from Regional CAO & Head of Business Services

MENAT Staff Transportation

Effective and timely manage Business as Usual activities, streamlining of the processes

Timely and frequent communication of updates to all our stakeholders (employees/supplier)

Manage the Staff Transportation share point, making sure that data stored there is kept updated

MENAT Authorize Signatories

Effective and timely communication of authorized signature changes with our stakeholders in Hong Kong on a monthly basis, after keeping an audit trail for the changes in the Authorized Signature Database.

Team Administration, Employee Engagement and Event Management

Manage business expense claims in line with HSBC Policies.

Manage proper exits of staff leaving the department.

Perform general office duties, i.e.: Telephone system, IT support, Buy Smart

Perform Invoice Workflow for CAO, CCO and MENAT Operations

Managing the CCO/CAO Office employees Leave Cards and timely adjusting balances in line with HR or their direct managers instructions

HSBC Bank Middle East, Dubai UAE

Personal Assistant to MENAT Head of Transformation February 2015 – April 2016

And Chief Administration Officer – (Temp Role)

MTU Middle East (A Rolls Royce Power System Company) Nov 2013 –November 2014

Executive Assistant to Chief Executive Officer,

Support the CEO to manage workload and activities.

Identify, anticipate and prepare information requirements of the CEO for meetings, appointments, presentations etc. and follow up inward and outwards requests for information, outstanding reports, and correspondence.

First point of contact for Vendor support and creating Purchase Order through SAP

Shuaiba Industrial Company, Jebel Ali Freezone Dubai UAE. February 2012 – October 2013

Executive Assistant,

Ensure good communication with participants and effective administration and scheduling of the program

Liaise with and support Training Facilitator to ensure all requirements and resources are provided for, including one hard copy handbook per participant

Ensure all marketing collateral is up to date by liaising directly with Communications Coordinator or graphic designer

Transgulf Shipping Company – Dubai UAE December 2007 – January 2012

Executive Assistant

Keep up to date and high-level management of campaigns, contact, lead and organization

Support team and Head of Sales in various programs, campaigns and contacts

Update team at meetings on lead numbers

Captiol Hotel – Dubai UAE October 2005 – October 2007

Hotel Airport Representative

TRAINING AND EDUCATION

HSBC Learning Programmes

o SMILE Customer Culture Framework

Interest;

Active Volunteer for HSBC Sustainability Programme

oPeople Development

Volunteer, World Rugby Seven Series 2019

Volunteer, Smart Idol, by Smart Life

Volunteer, Ramadan Market Fair

oEnvironment

Volunteer, Water Research & Learning Programme Team 72 2017

Volunteer, Earth Watch Programme 2019

Education and Qualifications

University of San Agustin – Bachelor of Commerce Major in Marketing

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