Executive Assistant Manager
Resume:
Rola Al Masri
Beirut, Lebanon
adex0j@r.postjobfree.com
Curriculum Vita
Dear General/HR Manager,
I am writing to express my interest in the Executive Personal Assistant/Office Manager Position that you currently have announced. I believe my career experiences and skills make me uniquely qualified for this opportunity. As you’ll see on the enclosed resume, the depth of my experience offers you the opportunity to hire a seasoned professional-one who can begin being productive at once. In the role of Executive Assistant at my previous job, I developed my skills that ensure highest level serving as Executive Administrative Assistant to MD, working in confidentiality in executive offices. I was part of a great team and the company experienced tremendous growth and success. . I have a vast understanding of the importance in acting as a liaison allowing for the executives’ time to be maximized as well as assisting in any way I can in order to reach the company/executives’ goals. My work at leading firms over years allowed me to apply the best that today’s business practices and technologies have to offer from a more creative point of view than other Executive Assistants do. As a result, I have unusual talent for turning challenges into solutions that can yield profitable results. I look forward to the opportunity to meet you to learn more about your firm, its plans and goals, and also to discuss how I might contribute to its continued success. Sincerely,
Rola Al Masri
Curriculum Vita
Rola Al Masri
adex0j@r.postjobfree.com
2
Career Summary
Top-performing Administrative professional with more than years record in record keeping, event planning and general office management. Proficient in providing support to executives, taking minutes, handling appointments and correspondence. Strong background in MS Word, Excel, PowerPoint, SAP and Outlook. An Expert communicator is known for multitasking and completion of assigned tasks within deadline. Highly motivated and energetic. Education
Banking and Finance
2010, Lebanese International University
Personal Information
Name: Rola Al Masri
Date of Birth: April 04th, 1984
Place of Birth: Lebanon
Marital Status: Married
Religion: Islam
Languages: Arabic, English & Svenska
Personal Highlights
- Able to work with minimal supervision.
- Intuitive and analytical thinker.
- Results driven
- Strong problem-solving skills.
- Multi-tasker, strong organizational skills.
- Positive with “can do” attitude.
- Ability to work in a challenging, dynamic, fast
paced and stressful environment.
Communication Skills
- Effective communication skills.
- Effective preparation and planning skills
- Finding the customers’ needs.
- Dealing with questions and queries
- Complaint handling
- Building long term customer relations
- First class client facing skills
Personal Overview
Curriculum Vita
Rola Al Masri
adex0j@r.postjobfree.com
3
- Ability to learn new business concepts
quickly and thoroughly.
Administrative Assistant
Ministry of State for Foreign Trade
March 2019 – July 2019
Lebanon – Beirut
Responsible to support HE Minister and his advisors and the Ministry team. Working to enhance productivity and ensure compliance with rules and regulations. Key Responsibilities & Achievements:
- Providing administrative support to ensure efficient operations in the Ministry
- Supports HE Minister’s Advisors through a variety of tasks related to HE Minister
- Responsible for confidential and time sensitive material
- Coordination with Cabinet staff effectively ordering Ministry office supplies
- Communication via phone and email with other Ministries, Embassies and the Presidential Palace
- Planning and organizing Ministry events
- Answer and direct phone calls
- Organize and schedule meetings and appointments
- Produce and distribute correspondence, memos, letters and faxes
- Maintain filing system
- Provide general support to visitors
- Attending meeting and prepare minutes of meetings
- Carry out administrative duties such as filing, typing, binding, scanning, etc…
- Preparing, sending and receiving official correspondence Work Experience
Curriculum Vita
Rola Al Masri
adex0j@r.postjobfree.com
4
- Booking conference rooms, taxis, couriers, hotels, etc…
- Receiving, sorting and distributing mails
- Coordinate repairs to office equipment.
Administrative Assistant
Ororus Advisors LLP
Oct. 2018 – Feb. 2019
Lebanon - Beirut
Key Responsibilities & Achievements:
- Answer telephones and greet clients
- Respond to clients and provide information required
- Log and distribute incoming mails
- Set up, organize and maintain paper and electronic filing system in accordance with recognized procedures and standards
- Process and track legal work
- Record and monitor deadlines
- Update status and trach reports
- Create, format, revise and edit legal documents such as wills, deeds, affidavits, complaints, subpoenas and briefs
- Prepare and edit correspondence, minutes, letters, memos, presentations and spreadsheets
- Plan and schedule appointments, conferences, meetings and travel arrangements for legal staff
- Provide administrative support including copying, scanning and faxing
- Maintain accurate expense account records
- Coordinate client billing process
Work Experience
Curriculum Vita
Rola Al Masri
adex0j@r.postjobfree.com
5
Executive Assistant to Chairman
Municipality of Furn Al Chebak
Aug. 2017 – Sep. 2018
Dubai – U.A.E.
Key Responsibilities & Achievements:
- Managing multiple projects as assigned by the chairman related to diverse lines of business, community and personal interests with inter-related activities and relationships.
- Coordinates Calendar, travel, meeting and schedule arrangements for the Chairman
- Works closely with other team members to assure the Chairman’s preparation for meetings, presentations or other engagements. Administrative and functional activities include but are not limited to: taking phone calls, maintaining personal and business files, corporate record keeping for multiple entities, note taking and creating documentation, filing and retrieval of business and personal activities.
- Handles financial and accounting matters for the chairman with confidentiality
- Prepares and sends business and private correspondence
- Coordinates operations of Chairman’s office including reception, document preparation and control, internal communications and general office maintenance to improve costs and effectiveness
- Carries out responsibilities with professionalism, respect for others, in accordance with the organization’s policies and applicable laws
- Other duties as assigned.
Work Experience
Curriculum Vita
Rola Al Masri
adex0j@r.postjobfree.com
6
Executive Assistant to MD and Cost Controller
Assistant to Service, HR, Controlling and Gpat departments Endress and Hauser Instruments International AG
Jan. 2012 – Nov. 2016
Dubai – U.A.E.
Responsible to support the MD, Board and Management Team. The goals was to help the department’s members attain objectives of productivity and employee satisfaction.
Key Responsibilities & Achievements:
- Arranging Flight, hotel and visa documentation for departments members (personal and business)
- Preparing and editing correspondence, communications, presentations and other documents
- Filing and retrieving documents and reference materials
- Conducting research, assemble and analyzing data to prepare reports and documents
- Managing and maintaining departments members schedules and appointments
- Arranging and coordinating meetings, conferences and events
- Record, transcribe and distribute minutes of meetings
- Answer and manage incoming calls
- Greeting and interacting with incoming VIP visitors
- Following up the projects plans, assuring that tasks being achieved before the deadline and preparing weekly and monthly reports accordingly, briefing the status to the MD
- Preparing invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet and PowerPoint
- Importing and exporting Instruments related for trainings
- Arranging trainings for Company representatives in the Middle East and Gulf
- Preparing orientation programs for recent employees
- Arranging visit visas by travel agents for visitors Work Experience
Curriculum Vita
Rola Al Masri
adex0j@r.postjobfree.com
7
- Controlling cost and expenses according to the approved budget
- Applying printing services like business cards, give away and brochures
- Controlling travel, family packages, medical and education reimbursements according to company policy
- Controlling travel agents accounts
- Purchasing stationary for the company departments and booking expenses under cost centers
- Controlling all departments budget
- Reporting and Auditing the budget status to the MD Office Manager
Yasmin Shipping and Trading FZE (Group of Companies) Oct. 2005 – Nov. 2011
Beirut - Lebanon
Key Responsibilities & Achievements:
- Cash checks and pay out money after verifying that signatures are correct, that written and numerical amounts agree, and that accounts have sufficient funds.
- Receive checks and cash for deposit, verify amounts, and check accuracy of deposit slips.
- Examine checks for endorsements and to verify other information such as dates, bank names, identification of the persons receiving payments and the legality of the documents.
- Enter customers' transactions into computers in order to record transactions and issue computer- generated receipts.
- Count currency, coins, and checks received, by hand or using currency-counting machine, in order to prepare them for deposit or shipment to branch banks or the Federal Reserve Bank.
- Identify transaction mistakes when debits and credits do not balance. Prepare and verify cashier's checks.
- Arrange monies received in cash boxes and coin dispensers according to denomination.
- Process transactions such as term deposits, retirement savings plan contributions, automated teller transactions, night deposits, and mail deposits.
- Receive mortgage, loan, or public utility bill payments, verifying payment dates and amounts due. Work Experience
Curriculum Vita
Rola Al Masri
adex0j@r.postjobfree.com
8
- Resolve problems or discrepancies concerning customers' accounts. Explain, promote, or sell products or services such as travelers' checks, savings bonds, money orders, and cashier's checks, using computerized information about customers to tailor recommendations.
- Perform clerical tasks such as typing, filing, and microfilm photography.
- Monitor bank vaults to ensure cash balances are correct.
- Order a supply of cash to meet daily needs.
- Sort and file deposit slips and checks.
- Receive and count daily inventories of cash, drafts, and travelers' checks.
- Process and maintain records of customer loans.
- Count, verify, and post armored car deposits.
- Carry out special services for customers, such as ordering bank cards and checks.
- Compute financial fees, interest, and service charges.
- Obtain and process information required for the provision of services, such as opening accounts, savings plans, and purchasing bonds.
- Compose, type, and mail customer statements and other correspondence related to issues such as discrepancies and outstanding unpaid items.
- Issue checks to bond owners in settlement of transactions.
- Inform customers about foreign currency regulations, and compute transaction fees for currency exchanges.
- Quote unit exchange rates, following daily international rate sheets or computer displays.
- Prepare work schedules for staff.
Assistant to Managing Director
Jalloul Co. for Trading and Services
Nov. 2003 – Apr. 2005
Beirut – Lebanon
Key Responsibilities & Achievements:
- Promptly present to the GM all-departmental reports, submissions, briefings, correspondence, oral, email and fax messages and undertake appropriate action or direction. Work Experience
Curriculum Vita
Rola Al Masri
adex0j@r.postjobfree.com
9
- Ensure the prompt processing of correspondence received by the GM to enable the preparation of replies within required timeframes.
- Maintains various reference files, assemble and organizes data, and prepares necessary reports
- Drafts correspondence for the Manager's approval
- Screens incoming calls and correspondence and refers to appropriate staff for action; assembles relevant attachments or notes for instruction or disposition.
- Develops and administers operating records, and coordinates activities with other sections in the department, or outside agencies or departments, as appropriate.
- Ensures appropriate confidentiality of all information, correspondence, and reports in the Manager's Office
- Recognizes and takes reasonable corrective action or minor deviation from normal routine operations.
- Reminds GM of daily activities, agendas, schedules, appointments, and related details
- Receive and screen communications to the General Manager and provide assistance using independent judgment to determine those requiring priority attentions, prioritize, channel, and facilitate communication from department heads, department coordinators.
- Attend Management and other meetings and take minutes, as directed by the General Manager.
Contact this candidate