Executive Assistant Personal

Patrick J. Gillis

* ******** ******, #***, **** Chester, NY 10573

203-***-**** - **************@***.***

OBJECTIVE: C-level Personal/Executive Assistant seeking an on-the-go support position to a key executive

SKILLS: Microsoft Office (Word, Outlook, Excel, PowerPoint); Concur; type 70 wpm; proprietary database

EXPERIENCE (Temporary):

Seeking perm. PA/EA

Atlantic Street Capital, Stamford, CT January 2020 – March 2020

Executive Assistant/Office Manager

Support CFO, COO and several executives for prominent and growing private-equity firm

Schedule extensive (weekly) domestic travel arrangements, itineraries for weekly board meetings, reconciliation of expense reports (Concur)

Facilitating move to new offices in NYC and Greenwich; working with movers, landlords, etc.

Henkel Corporation, Stamford, CT March 2019 - May 2019; September 2019 – January 2020

Executive/Personal Assistant

Support Sr. Vice President, Supply Chain; Vice President, Canada office, and Marketing Department

Schedule extensive (weekly) domestic and international travel arrangements, itineraries for meetings, reconciliation of expense reports (Concur)

Prepare new text and copy edit existing text for relaunch of Dial-brand soaps website

Calendar, arrange, rearrange wide range of staff and outside meetings (Outlook), book conference rooms

W. R. Berkley Corporation, Greenwich, CT May 2019 – September 2019

Executive Assistant to Legal Department

Supported team of seven lawyers and paralegal

Processed all department mail, expense requests, prepared correspondence (letters, emails)

Fielded and acted on large volume of telephone calls

EXPERIENCE (Part Time):

Nordstrom, White Plains, NY 2017 - Present

Logistics Department

Process large volume of web orders

Process and distribute product shipments from central warehouse

EXPERIENCE (Full-Time):

Chairman diagnosed with Parkinson’s Disease and magazine’s future was questionable

LEADERS Magazine, New York, NY 1994 - 2016

Executive/Personal Assistant to Chairman

Acted on behalf of and worked harmoniously with the Chairman, facilitated investment-guide reports for publication, which included conducting in-depth research on Heads of State, Board of Directors Chairmen, CEO's, Foundations and corporations, interview leaders, meticulous transcribing and editing of transcripts, extensive oral and written follow-up communications, full complement of writing, editing, proofreading skills required for published interviews/articles

Made presentations to Board of Directors, Chairmen and CEO's, initiated, submitted, and negotiated advertising rates, finalized terms of same, and secured payments

Maintained ever-changing calendar in Outlook, scheduled meticulous international and domestic travel arrangements, in-country/state itineraries/logistics, scheduling and preparation for meetings/interviews/social engagements, reconciliation of expense reports (cash and barter)

Maintained credibility/viability of reports through multiple means of communication

On a regular basis interacted with C-level executives and global dignitaries

Relocated

Steve Ettridge, Temps & Co., Washington, D.C. 1989 - 1991

Executive/Personal Assistant to the President

Chief letter, report and speech writer to the President

Recruited to above

James Rosebush and Company, Washington, D.C. 1986 - 1989

(Former Chief-of-Staff to First Lady of the United States Nancy Reagan)

Personal/Executive Assistant

Provided dependable follow through with high-level of organization and preparedness

Managed complex calendar, scheduled internal/external meetings and travel

Accurately tracked expenses for processing and timely reimbursement

Relocated

Hon. Larry Campbell, Minority Leader, Oregon House of Representatives, Salem, OR 1983 - 1984

Legislative Assistant

Extensive letter, report, editing, and speech writing and editing

Heavy constituent interaction, problem-solving, follow-up to ensure satisfactory results

Internship/completed college

Hon. Les AuCoin, U.S. House of Representatives, Washington, D.C. 1981

Intern

Wrote letters and assisted with constituent projects

EDUCATION:

Lewis & Clark College, Portland, OR, Master of Arts Degree: Public Administration

University of Portland, Portland, OR, Bachelor of Arts Degree: Communications

OTHER EXPERIENCE:

State Representative, Oregon House of Representatives (1985) and Member, Greenwich, CT Representative Town Meeting (2003-2006)

Interim Town Manager for Randolph, VT (1991-1992) and Ware, MA (1992-1993)

Press Secretary, Reporter and Columnist for newspapers and elected officials, Oregon Journal, Oregon Catholic Sentinel newspapers (1976-1982), Hon. Neil Pagano, Mayor, Village of Port Chester, NY (2013-2014) and Hon. Daniel Angiolillo, Supreme Court Justice, State of New York (2014-2015)

Interim and Assistant Sports Information Director, University of Portland (1979-1982)

Sports Editor, University of Portland Beacon (1978-1981)

Eagle Scout (1974)

Experienced international/domestic traveler (60+ countries and 49 U.S. States)

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